Resume

Accounting Assistant Resume Example & Writing Guide

Use this Accounting Assistant resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Accounting assistants are the backbone of most organizations. They’re the first point of contact for many companies’ customers, providing valuable information about products and services. They also play a key role in helping organizations stay compliant with regulations and ensure that they’re meeting their tax obligations.

Because accounting is such a highly regulated field, there are many rules and regulations that accountants must follow. They need to be detail oriented, organized, and able to follow instructions without making mistakes. And because they often work with sensitive information, they need to be trustworthy and discreet.

If you’re interested in pursuing a career as an accounting assistant or just looking for a new job in accounting, here are some tips and an example resume to help you write an outstanding accounting assistant resume that will get you noticed by recruiters.

Mary Thompson
Houston, TX | (123) 456-7891 | [email protected]
Summary

Efficient accounting assistant with more than five years of experience in accounts payable, accounts receivable, and data entry. Skilled in reconciling transactions, preparing invoices, and maintaining customer files. Proficient in QuickBooks and Microsoft Office.

Education
Houston Community College Jun '10
A.A.S. in Accounting
Experience
Company A, Accounting Assistant Jan '17 – Current
  • Processed invoices and payments, reconciled bank statements, prepared journal entries for account corrections, and assisted with month-end closing activities.
  • Created financial reports using Excel to analyze sales trends by customer type and product line.
  • Assisted in the preparation of annual tax returns including personal income taxes as well as corporate filings such as W-2s and 1099s.
  • Maintained a current knowledge of accounting principles and practices related to small businesses and ensured compliance with all applicable laws & regulations regarding bookkeeping procedures & record retention requirements.
  • Provided support for general office administration tasks such as copying documents, filing, mailing correspondence, etc., when needed or directed to do so by management staff.
Company B, Accounting Assistant Jan '12 – Dec '16
  • Assisted in the preparation of financial statements, tax returns and payroll for ~50 clients
  • Prepared journal entries to record transactions related to operating liabilities and expenses
  • Maintained general ledger by recording account activity, posting transactions and reconciling accounts
  • Provided support to senior management on a variety of accounting-related issues as needed
  • Completed monthly bank reconciliations, including verifying deposits, checks written and cash balances
Company C, Accounts Payable Clerk Jan '09 – Dec '11
  • Matched invoices to purchase orders and entered invoices into accounting system.
  • Performed three-way match of invoices, purchase orders and receiving reports.
  • Resolved discrepancies between invoices and purchase orders.
Certifications
  • Certified Bookkeeper
  • Certified QuickBooks ProAdvisor
  • Basic Payroll Certification
Skills

Industry Knowledge: Accounting, Payroll, Taxes, Budgeting, Auditing
Technical Skills: QuickBooks, Microsoft Office Suite, Excel, Word, PowerPoint, Outlook
Soft Skills: Communication, Teamwork, Time Management, Accuracy, Attention to Detail, Decision Making

How to Write an Accounting Assistant Resume

Here’s how to write an accounting assistant resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific examples and numbers. So rather than saying you “assisted with accounting tasks,” you could say that you “assisted with month-end accounting tasks for 15+ clients, ensuring timely and accurate completion of all work.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. And it also includes a number to help quantify your contributions.

Related: What Is an Accounting Assistant? How to Become One

Identify and Include Relevant Keywords

When you apply for an accounting assistant role, your resume will likely be scanned by an applicant tracking system (ATS) for certain keywords. ATS programs rank resumes based on how many of the job posting’s required terms are present. If your resume doesn’t have enough of the right terms, the ATS might discard your application before a human ever sees it.

The best way to make sure your resume contains the right keywords is to carefully read the job posting and include terms that are relevant to the position. You can also use our list of commonly used accounting assistant keywords as a starting point:

  • Accounting
  • Accounts Payable
  • Account Reconciliation
  • Financial Reporting
  • QuickBooks
  • Financial Accounting
  • Financial Analysis
  • Accounts Receivable (AR)
  • General Ledger
  • Bank Reconciliation
  • Bookkeeping
  • Data Entry
  • Payroll
  • Microsoft Access
  • Tally ERP
  • Auditing
  • Office Administration
  • Finance
  • Teamwork
  • Customer Service
  • Time Management
  • MYOB
  • Management
  • IBM Cognos
  • Journal Entries
  • Cash Flow
  • Internal Controls
  • Value-Added Tax (VAT)
  • Negotiation
  • Bookkeeping & Accounting

Showcase Your Technical Skills

The technical skills section of your accounting assistant resume is important because it showcases your proficiency in the use of specific programs and systems that are essential to the job. Accountants rely on specific software programs, such as QuickBooks, to manage their finances and track their transactions. They also need to be proficient in Excel in order to create financial reports and track budget data. So if you have experience with these programs, be sure to list them in your technical skills section.

Related: How Much Does an Accounting Assistant Make?

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Make Sure Your Resume Is Easy to Scan

There are a few things you can do to your resume to make it easier to read and understand quickly. Aligning everything to the left, using a standard font type and size, and keeping bullets under 2 lines will help make your resume more skimmable. You should also try to leave some white space on the page to help the recruiter easily scan through your information.

Be Concise

When writing a resume, it is important to tailor it to the specific position you are applying for. The length should be based on your experience and the amount of information you want to include. A one-page resume is typically the best option, but if you have a lot of experience, a two-page resume can be appropriate. Be selective about the information you include, and make sure that everything is relevant to the role you are applying for.

Check Your Work

Proofreading your resume is important in order to make sure it looks professional and error-free. Spellcheck can catch many basic spelling errors, but it is important to have someone else also proofread your resume for errors in punctuation and grammar. Additionally, be on the lookout for easily confused words, such as their, there, and they’re.

Consider a Summary

If you’re looking to update or improve your resume, consider using a resume summary statement. This is a great way to quickly introduce yourself and explain how your skills and experiences make you the perfect candidate for the job you want. When writing your summary, be sure to focus on your best skills and experiences, and be specific about what you want to do next. Keep it brief and to the point, and you’ll be sure to make a great impression.

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