Accounting Assistant Resume Example & Writing Guide

Use this Accounting Assistant resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Accounting assistants are the backbone of most organizations. They’re the first point of contact for many companies’ customers, providing valuable information about products and services. They also play a key role in helping organizations stay compliant with regulations and ensure that they’re meeting their tax obligations.

Because accounting is such a highly regulated field, there are many rules and regulations that accountants must follow. They need to be detail oriented, organized, and able to follow instructions without making mistakes. And because they often work with sensitive information, they need to be trustworthy and discreet.

If you’re interested in pursuing a career as an accounting assistant or just looking for a new job in accounting, here are some tips and an example resume to help you write an outstanding accounting assistant resume that will get you noticed by recruiters.

Mary Thompson
Houston, TX | (123) 456-7891 | [email protected]

Efficient accounting assistant with more than five years of experience in accounts payable, accounts receivable, and data entry. Skilled in reconciling transactions, preparing invoices, and maintaining customer files. Proficient in QuickBooks and Microsoft Office.

Houston Community College Jun '10
A.A.S. in Accounting
Company A, Accounting Assistant Jan '17 – Current
  • Processed invoices and payments, reconciled bank statements, prepared journal entries for account corrections, and assisted with month-end closing activities.
  • Created financial reports using Excel to analyze sales trends by customer type and product line.
  • Assisted in the preparation of annual tax returns including personal income taxes as well as corporate filings such as W-2s and 1099s.
  • Maintained a current knowledge of accounting principles and practices related to small businesses and ensured compliance with all applicable laws & regulations regarding bookkeeping procedures & record retention requirements.
  • Provided support for general office administration tasks such as copying documents, filing, mailing correspondence, etc., when needed or directed to do so by management staff.
Company B, Accounting Assistant Jan '12 – Dec '16
  • Assisted in the preparation of financial statements, tax returns and payroll for ~50 clients
  • Prepared journal entries to record transactions related to operating liabilities and expenses
  • Maintained general ledger by recording account activity, posting transactions and reconciling accounts
  • Provided support to senior management on a variety of accounting-related issues as needed
  • Completed monthly bank reconciliations, including verifying deposits, checks written and cash balances
Company C, Accounts Payable Clerk Jan '09 – Dec '11
  • Matched invoices to purchase orders and entered invoices into accounting system.
  • Performed three-way match of invoices, purchase orders and receiving reports.
  • Resolved discrepancies between invoices and purchase orders.
  • Certified Bookkeeper
  • Certified QuickBooks ProAdvisor
  • Basic Payroll Certification

Industry Knowledge: Accounting, Payroll, Taxes, Budgeting, Auditing
Technical Skills: QuickBooks, Microsoft Office Suite, Excel, Word, PowerPoint, Outlook
Soft Skills: Communication, Teamwork, Time Management, Accuracy, Attention to Detail, Decision Making

How to Write an Accounting Assistant Resume

Here’s how to write an accounting assistant resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific examples and numbers. So rather than saying you “assisted with accounting tasks,” you could say that you “assisted with month-end accounting tasks for 15+ clients, ensuring timely and accurate completion of all work.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. And it also includes a number to help quantify your contributions.

Related: What Is an Accounting Assistant? How to Become One

Identify and Include Relevant Keywords

When you apply for an accounting assistant role, your resume will likely be scanned by an applicant tracking system (ATS) for certain keywords. ATS programs rank resumes based on how many of the job posting’s required terms are present. If your resume doesn’t have enough of the right terms, the ATS might discard your application before a human ever sees it.

The best way to make sure your resume contains the right keywords is to carefully read the job posting and include terms that are relevant to the position. You can also use our list of commonly used accounting assistant keywords as a starting point:

  • Accounting
  • Accounts Payable
  • Account Reconciliation
  • Financial Reporting
  • QuickBooks
  • Financial Accounting
  • Financial Analysis
  • Accounts Receivable (AR)
  • General Ledger
  • Bank Reconciliation
  • Bookkeeping
  • Data Entry
  • Payroll
  • Microsoft Access
  • Tally ERP
  • Auditing
  • Office Administration
  • Finance
  • Teamwork
  • Customer Service
  • Time Management
  • MYOB
  • Management
  • IBM Cognos
  • Journal Entries
  • Cash Flow
  • Internal Controls
  • Value-Added Tax (VAT)
  • Negotiation
  • Bookkeeping & Accounting

Showcase Your Technical Skills

The technical skills section of your accounting assistant resume is important because it showcases your proficiency in the use of specific programs and systems that are essential to the job. Accountants rely on specific software programs, such as QuickBooks, to manage their finances and track their transactions. They also need to be proficient in Excel in order to create financial reports and track budget data. So if you have experience with these programs, be sure to list them in your technical skills section.

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