Administrative assistants are the workhorses of an office—they’re the ones who keep things running smoothly while their bosses are out making big plans, closing deals, and brainstorming new ideas. Administrative assistants are great at multitasking and are usually excellent communicators. They’re also organized, detail-oriented, and highly efficient.
If you want to break into the administrative assistant role or just want to make a switch after years in another field, you’ll need a resume that showcases your skills and experience in a way that hiring managers will appreciate. Here are some tips and an example to help you craft yours.
How to Write an Administrative Assistant Resume
Here’s how to write an administrative assistant resume of your own.
Write Compelling Bullet Points
The best way to make your resume stand out is to use specific examples and numbers. So rather than saying you “provided administrative support,” you could say that you “provided daily administrative support for 10+ employees, ensuring timely and accurate processing of expense reports, scheduling of meetings, and distribution of weekly schedules.”
The second bullet point is much stronger because it provides specific details about what you did and the results of your work. And it also includes a number to help quantify the level of responsibility and scale of the project.
Related: What Is an Administrative Assistant? How to Become One
Identify and Include Relevant Keywords
When you apply for an administrative assistant role, your resume is likely to be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for specific terms related to the job, like “administrative skills” or “office management” in order to determine whether your skills and experience are a match for the job opening. If your resume doesn’t include enough of the right keywords, your application might not make it past the initial screening process.
The best way to make sure your resume contains the right keywords is to carefully read through each job posting and take note of the terms that are used most often. Then, use those same terms on your resume when you describe your experience and skills. Here are some commonly used administrative assistant keywords:
- Administrative Assistance
- Data Entry
- Microsoft Access
- Clerical Skills
- Human Resources (HR)
- Accounts Payable
- Customer Service
- Receptionist Duties
- Team Spirit
- Social Media
- Office Administration
- Human Resources (HR) Practice
- Organization Skills
- Customer Satisfaction
- Public Speaking
- Adobe Photoshop
- Adobe InDesign
- Project Management
- Phone Calls
Showcase Your Technical Skills
There are a number of programs and systems that administrative assistants use on a daily basis to manage their work. Being proficient in the use of these programs and systems is essential to the job. Some of the most commonly used programs are Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter. Additionally, administrative assistants may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.
Related: How Much Does an Administrative Assistant Make?
Remember The Basics
As you’re writing your resume, you’ll want to keep a few basic guidelines in mind.
Create Easy-to Scan Sections
There are a few things you can do to make your resume more readable and easier to scan. First, left-align your text and keep the font size consistent. You should also try to keep your bullets under 2 lines and use digits for numbers. Finally, leave some white space on the page to help the recruiter easily scan through your information.
There is no set length for a resume, but it is important to be concise and to get your point across quickly. A one page resume is ideal for recent graduates or those early in their careers, while a two-page resume is more common for those with more experience. When trimming down your resume, be selective about the information you include and remove any irrelevant details.
Proofreading your resume is an important step in ensuring that it looks its best. There are a few key things to watch for: spelling mistakes, punctuation mistakes, and grammatical mistakes. You should also be aware of easily confused words, such as their/there/they’re and to/too/two. Spell checking your resume is a good start, but you should also have someone else proofread it for you to catch any mistakes that you may have missed.
Use a Summary
A resume summary statement can be a great way to introduce yourself to a potential employer. It can help to highlight your most relevant skills and experiences, and to explain why you’re a good fit for the role you’re applying for. When writing your summary, be sure to play up your soft skills, focus on your most highly transferable experiences, and clearly state your intentions. Keep your summary to just a couple of lines, and make sure it’s easy to read and understand.
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