Administrative Officer Resume Example & Writing Guide
Use this Administrative Officer resume example and guide to improve your career and write a powerful resume that will separate you from the competition.
Administrative officers are the backbone of any organization. They’re the ones who keep things running smoothly by ensuring that operations stay on track, people are where they need to be, and information flows freely throughout the organization. Administrative officers are often the first point of contact for many employees and clients alike. They’re also the people who make sure that things like office supplies are stocked and delivered on time, facilities are maintained, and conferences and events run smoothly.
Because administrative officers play such an integral role in an organization’s success, they typically enjoy a wide range of responsibilities and opportunities for growth. And because they work with so many different departments, administrative officers are often well-rounded individuals with diverse skillsets.
If you’re looking to make a career move into this field or just want to update your resume to reflect your current position, here are some tips and an example for reference when writing your administrative officer resume.
How to Write an Administrative Officer Resume
Here’s how to write an administrative officer resume of your own.
Write Compelling Bullet Points
Bullet points are the most important part of your resume because they’re the first thing recruiters will see. And they’re the best way to showcase your experience and qualifications.
So it’s crucial that you use them to your advantage. And the best way to do that is by using specific, detailed bullet points that clearly describe your responsibilities and achievements.
For example, rather than saying you “managed administrative duties for department,” you could say you “managed daily operations for department, overseeing all aspects of administrative work for 20+ employees, including scheduling meetings, ordering supplies, and filing paperwork.”
The second bullet point paints a much clearer picture of what the job entailed and what you did on a daily basis. And it also provides a specific number to demonstrate the scale of the project.
Related: What Is an Administrative Officer? How to Become One
Identify and Include Relevant Keywords
When you apply for an administrative officer role, your resume is likely to go through an applicant tracking system (ATS) that scans it for certain keywords. The ATS looks for keywords that are relevant to the job, like “administrative support” or “office management.” If your resume doesn’t have enough of the right terms, the ATS might automatically reject your application.
To make sure your resume makes it past the ATS, use this list of administrative officer keywords as a starting point:
- Office Administration
- Administrative Assistance
- Data Entry
- Time Management
- Teamwork
- Accounts Payable
- Customer Service
- Accounts Receivable (AR)
- Payroll
- Human Resources (HR)
- Budgeting
- Social Media
- Communication
- Leadership
- Negotiation
- Administrative Law
- Administration
- Public Speaking
- Microsoft Access
- Event Planning
- Organization Skills
- Project Management
- Research
- Strategic Planning
- Business Strategy
- Management
- Marketing
- SAP Products
- Change Management
- Executive Administrative Assistance
Showcase Your Technical Skills
administrative officers use a variety of computer programs to perform their work. They are often required to be proficient in spreadsheet software (Excel), word processing software (Word), presentation software (PowerPoint), and database software (Access). Additionally, they may be required to be familiar with other software programs specific to their industry.
Related: How Much Does an Administrative Officer Make?
Remember The Basics
As you’re writing your resume, you’ll want to keep a few basic guidelines in mind.
Make It Easy to Scan
There are a few things you can do to make your resume easier to read and understand quickly. Aligning everything to the left, using a standard font type and size, and keeping bullets under 2 lines will help make your resume more skimmable. You should also try to leave some white space on the page to help the recruiter easily scan through your information.
Be Concise
There is no set length for a resume, but a one-page resume is often preferred for recent graduates and those early in their careers. If you have a lot of experience to include, you may need a two-page resume. However, be selective about the content that you include. The most important thing is to tailor the resume to the specific role and to focus on the most relevant information. When in doubt, less is more.
Proofread
Proofreading your resume is important to ensuring that it looks its best. There are several things to watch for when proofreading, including spelling mistakes, punctuation mistakes, and grammatical mistakes. It is also important to be aware of easily confused words, such as their/there/they’re and to/too/two. Spell checking your resume is a good start, but you should also have someone else proofread it for you to catch any mistakes that you may have missed.
Consider Including a Summary
A resume summary statement can be a powerful way to introduce yourself to potential employers and showcase the skills and experiences that make you the perfect candidate for the job. When writing your own, be sure to focus on your most relevant skills and experiences, and make it clear how you can contribute to the organization. Keep it short and simple, and avoid going into too much detail. A well-crafted summary can help you stand out from the competition and show that you’re a perfect fit for the role.
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