Administrator Resume Example & Writing Guide

Use this Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

If you’re someone who thrives in a fast-paced environment full of change, administrator might be the perfect title for you. Administrators are the glue that holds together an organization—the people who are responsible for planning and implementing policies that keep things running smoothly. If you love keeping things organized, want to help people succeed, and thrive in a collaborative environment, then you might be ready to take on this role yourself!

Administrators are often the first point of contact for clients and customers, and they’re often tasked with resolving issues before they become bigger problems. They’re also responsible for setting standards and maintaining consistency across departments and teams. As an administrator, you might work directly with employees to help them better understand company policies and procedures, or you might be more hands-on and directly involved in the day-to-day operations.

Here are some tips plus an example to help you write a fantastic administrator resume that will get you noticed by hiring managers everywhere.

Michael Garcia
Chicago, IL | (123) 456-7891 | [email protected]

Skilled administrator with more than 10 years of experience providing efficient and effective support to executive-level staff. Proven ability to manage multiple priorities simultaneously and maintain a high level of professionalism under pressure. Excels at creating systems that optimize workflows and improve productivity.

Rush University Jun '10
M.S. in Healthcare Administration
University of Phoenix Jun '06
B.S. in Healthcare Management
Company A, Administrator Jan '17 – Current
  • Managed the company’s IT infrastructure, including servers and workstations.
  • Provided technical support for all users of the network and computers in a professional manner at all times.
  • Maintained knowledge of current technology trends to ensure that systems are kept up-to-date with new hardware and software as appropriate.
  • Assisted in planning, implementing, and evaluating system enhancements or modifications to improve efficiency within the organization.
  • Performed other duties as assigned by management such as training/mentoring staff on computer usage, etc..
Company B, Administrator Jan '12 – Dec '16
  • Created a comprehensive training program for all new employees to ensure they were up-to-date on the latest company policies and procedures
  • Conducted regular inspections of equipment, ensuring that it was in proper working order before allowing its use by customers
  • Managed an annual budget of $1M, tracking expenditures and making strategic decisions based on financial data
  • Supervised 10+ staff members, providing guidance and mentorship as needed while also holding them accountable for their work
  • Oversaw day-to-day operations at the facility, including cleaning schedules and maintenance projects
Company C, Receptionist Jan '09 – Dec '11
  • Answered and routed all incoming calls in a professional and courteous manner.
  • Maintained a clean and organized reception area at all times.
  • Greeted all visitors in a professional and courteous manner.
  • Certified Nursing Home Administrator
  • Certified Assisted Living Administrator
  • Certified Residential Care Administrator

Industry Knowledge: Microsoft Office Suite, Cisco, Cisco Unified Communications, VMWare, Linux, VMware ESXi
Technical Skills: Windows Server, Exchange Server, Active Directory, DNS, DHCP, Cisco Routers, Cisco Switches, Cisco Firewalls, Cisco VoIP, Cisco Virtual Private Networks, Remote Access VPN, Linux Server, VMWare ESXi, VMWare vSphere, Citrix XenServer
Soft Skills: Communication, Customer Service, Attention to Detail, Multi-Tasking, Phone Etiquette, Conflict Resolution

How to Write an Administrator Resume

Here’s how to write an administrator resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters and hiring managers will see. And they’re the best way to showcase your experience and qualifications.

But many job seekers make the mistake of using generic bullet points that don’t really tell a story or provide any context about their experience.

Instead, you should use your bullet points to tell a story about your experience and what you’ve accomplished. And you should use specific numbers and statistics to quantify your contributions.

Related: What Is an Administrator? How to Become One

Identify and Include Relevant Keywords

When you apply for an administrator role, your resume is likely to go through an applicant tracking system (ATS). This system will scan your resume for specific keywords related to the position, like “administrative management” or “office management.” If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

To increase your chances of getting an administrator job, use this list of keywords as a starting point and then add in other relevant terms that are specific to the role you’re applying for.

  • Computer Hardware
  • Active Directory
  • Windows Server
  • System Administration
  • Troubleshooting
  • Microsoft Exchange
  • Network Administration
  • Windows 7
  • Windows 10
  • Office 365
  • Powershell
  • Office Suite
  • IT Service Management
  • Technical Support
  • Virtualization
  • Servers
  • Disaster Recovery
  • Networking
  • Information Technology
  • SQL
  • Office Management
  • Office Administration
  • Human Resources (HR)
  • Business Strategy
  • Executive Administration
  • Business Planning
  • Management
  • Business Development
  • Project Management
  • Customer Service

Showcase Your Technical Skills

Administrators use a variety of software programs to complete their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by administrators. Additionally, administrators may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.

Related: How Much Does an Administrator Make?

Remember The Basics

As you draft your resume, you’ll want to keep a few basic guidelines in mind.

Create Scannable Sections

There are a few things you can do to make your resume easier to read and understand. First, left-align your text and keep the font size consistent throughout. You should also try to keep your bullets under 2 lines and use digits for numbers. Finally, leave some white space on the page to help the recruiter understand your resume at a glance.

Be Concise

There is no set length for a resume, but it is generally best to keep it concise and to the point. One page is preferable for recent graduates or those with limited work experience, while two pages is more appropriate for those with more extensive backgrounds. When trimming down a resume, focus on removing irrelevant information and making the content easy to read.


Proofreading your resume is important in order to make sure it looks professional and error-free. Spell checking is a must, as are punctuation and grammar checks. It is also helpful to have someone else proofread your resume for you, as they may catch mistakes that you have missed. Beware of easily confused words, and make sure that your tense is consistent throughout the resume.

Use a Summary

A resume summary statement is an excellent way to introduce yourself to potential employers and to highlight the skills and experiences that make you the best candidate for the job. When writing your summary, be sure to focus on your relevant skills and experiences, and to explain how you can use those skills to benefit the company. Keep your summary short and to the point, and make sure to focus on your future goals, so that potential employers understand what you’re looking to do next.

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