Career Development

What Does an Administrator Do?

Find out what an administrator does, how to get this job, and what it takes to succeed as an administrator.

Administrators are responsible for overseeing the day-to-day operations of an organization. They commonly manage a team of employees and may also be involved in planning, organizing, and directing their department’s activities.

Administrators often work within large corporations or government agencies, but they can also be found in smaller organizations such as schools, churches, hospitals, etc. Their duties vary depending on their role and the needs of their organization, but they generally have a broad range of responsibilities that include managing human resources, developing budgets, implementing policies and procedures, and ensuring compliance with regulations.

Administrator Job Duties

Administrators typically have a wide range of responsibilities, which can include:

  • Providing leadership and support to staff members and volunteers
  • Ensuring that the organization complies with all applicable laws, rules, and regulations
  • Monitoring employee productivity and work performance to ensure that goals are being met
  • Coordinating with other staff members to ensure smooth operation of facilities or programs
  • Developing and maintaining budgets for departments or divisions within an organization
  • Overseeing the development of policies and procedures to ensure compliance with governmental regulations
  • Coordinating fundraising activities such as planning events, soliciting donations, and securing sponsorships
  • Managing employee performance through hiring, firing, training, and disciplinary actions when necessary
  • Overseeing recordkeeping and reporting on program activities

Administrator Salary & Outlook

Administrators’ salaries vary depending on their level of education, years of experience, and the size and industry of the company. They may also earn additional compensation in the form of bonuses or commissions.

  • Median Annual Salary: $66,500 ($31.97/hour)
  • Top 10% Annual Salary: $122,000 ($58.65/hour)

The employment of administrators is expected to grow at an average rate over the next decade.

Employment growth will be driven by healthcare organizations, which will need to hire administrators to oversee the complex operations of hospitals and other health facilities. However, employment growth also will be limited because some healthcare organizations are expected to outsource some administrative functions to reduce costs.

Administrator Job Requirements

To become an administrator, one may need to have the following:

Education: Entry-level administrators are typically required to have at least a high school diploma or equivalent. Some employers prefer to hire candidates who have completed some college courses. Some candidates choose to earn a bachelor’s degree in business administration or a related field.

Training & Experience: Many employers will provide on-the-job training for new administrators. This training may include instruction on company policies and procedures, how to use the company’s computer systems and how to manage the company’s finances.

Certifications & Licenses: While certification is not usually a requirement for an administrator role, it can be useful as a way to demonstrate your skills and qualifications to potential employers.

Administrator Skills

Administrators need the following skills in order to be successful:

Communication: Communication is the act of conveying information to others. Administrators need to be able to communicate effectively with their team members, as well as with other departments and the company’s leadership. This includes written communication, such as emails, as well as verbal communication, such as meetings and phone calls.

Problem-solving: Administrators are often the first point of contact for employees and visitors, so they need to be able to solve problems and answer questions. Problem-solving skills allow you to identify the issue, research potential solutions and implement a solution. You may also need to troubleshoot technical issues, so this skill can be essential for your role.

Time management: Administrators often have multiple tasks to complete in a day. Time management skills can help you prioritize your tasks and manage your time accordingly. You may also need to manage the time of your team members, so knowing how to help them complete their tasks on time can be beneficial.

Organization: Administrators often have excellent organizational skills, which can help them manage their time and responsibilities effectively. Organization can also help you maintain a clean and safe work environment. You can use organization to keep track of employee files, office supplies and other resources.

Leadership: Administrators often have strong leadership skills, which can help them motivate their team and encourage them to achieve organizational goals. Strong leadership skills can also help you delegate tasks and motivate employees to complete their work.

Administrator Work Environment

The administrator work environment is usually an office setting, although some travel may be required for meetings or conferences. The workweek is typically 40 hours, although some administrators may work longer hours to complete projects or meet deadlines. Overtime is not typically required, but may be necessary during busy periods or when deadlines are approaching. The level of stress in the job varies depending on the organization and the specific duties of the administrator, but is generally considered to be moderate.

Administrator Trends

Here are three trends influencing how administrators work. Administrators will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Need for Better Data Management

As businesses become more reliant on data, the need for better data management will become increasingly important. This is because data can be a valuable asset if it is properly managed, and it can help businesses to make better decisions and improve their operations.

Administrators who are able to manage data effectively will be in high demand, as they will be able to help businesses to utilize their data in a way that is beneficial to them. In addition, administrators who are able to manage data securely will be especially valuable, as data security has become a top priority for businesses in recent years.

The Growth of Cloud Computing

Cloud computing is growing rapidly as businesses move towards a more digital-based infrastructure. This trend is having a major impact on the role of the IT administrator, who is now responsible for managing and maintaining cloud-based systems.

As cloud computing grows in popularity, administrators will need to learn how to manage and maintain these systems. They will also need to be familiar with the latest cloud technologies in order to keep up with the latest trends.

More Focus on Security

As businesses become more reliant on technology, the need for security professionals will continue to grow. This is because hackers are becoming more sophisticated and are finding new ways to exploit weaknesses in computer systems.

Administrators can capitalize on this trend by becoming experts in security. By doing so, they can help businesses to protect themselves from hackers and prevent data breaches.

How to Become an Administrator

Administrators can have a career in many different fields. They may work for government agencies, private companies, or non-profit organizations. No matter where they work, administrators must be able to handle a variety of tasks and projects. They must also be able to work well with people from all walks of life.

To become an administrator, you need a college degree in business administration, management, or public administration. You should also take courses in accounting, finance, and computer science.

Related: How to Write an Administrator Resume

Advancement Prospects

There are many ways to advance your career as an administrator. One of the best ways is to get further education, which can help you qualify for positions that are otherwise not open to you. For example, an administrator with a bachelor’s degree may wish to get an advanced degree, which will enable him or her to apply for research, teaching, or public health positions. Alternatively, an administrator with a strong background in business may wish to get a master’s in business administration, which can lead to management positions.

Another way to advance your career is to specialize in a particular area of administration. For example, an administrator with experience in human resources might become a human resources manager, and an administrator with experience in finance might become a finance manager. Alternatively, an administrator with experience in both finance and human resources might become a chief financial officer or a chief operating officer.

Finally, administrators can also advance their careers by taking on additional responsibilities. For example, an administrator who is also a certified public accountant might become a chief financial officer, and an administrator who is also a lawyer might become a general counsel.

Administrator Job Description Example

The administrator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate efficiency and effectiveness within the company. He or she will supervise administrative staff and provide support for senior level staff. The administrator will also be responsible for developing and maintaining office policies, as well as managing office budgets. Additionally, the administrator will be in charge of ordering and stocking office supplies, and coordinating office maintenance and repairs. The ideal candidate will have experience in office management, as well as strong organizational, interpersonal, and communication skills.

Duties & Responsibilities

  • Answer and direct phone calls in a professional manner
  • Greet and assist visitors in a courteous and friendly manner
  • Handle all incoming and outgoing mail, including courier services
  • Maintain office filing and storage systems
  • Update and maintain office policies and procedures
  • Order and maintain office supplies and equipment
  • Prepare and distribute meeting minutes
  • Book travel arrangements for staff
  • Process and submit expense reports
  • Provide administrative support to staff, including scheduling appointments and preparing correspondence
  • Coordinate and schedule meetings and events
  • Perform data entry and other clerical tasks as needed

Required Skills and Qualifications

  • Bachelor’s degree in business administration, management, or related field
  • 5+ years experience in an administrative role
  • Proven experience developing and implementing office procedures
  • Excellent time-management skills and ability to prioritize tasks
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite and Google Docs

Preferred Skills and Qualifications

  • Master’s degree in business administration or related field
  • 7+ years experience in an administrative role
  • Experience with project management
  • Working knowledge of QuickBooks
  • Familiarity with office equipment, including copiers, fax machines, and scanners

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