Archivist Resume Example & Writing Guide

Use this Archivist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Archivists collect, organize, preserve, and provide access to information of enduring value. They work in diverse fields like business, government, law, science, and medicine. They also work at museums, libraries, and other cultural institutions, where they help preserve and share our collective memory.

If you’re interested in working with historical materials and have a passion for research, then becoming an archivist might be the perfect career for you. But before you can land that dream job, you need a resume that will impress hiring managers. Here are some tips and an example to help you write yours.

Jennifer Thomas
Phoenix, AZ | (123) 456-7891 | [email protected]

Meticulous archivist with more than 10 years of experience in archives and records management. Skilled in appraising, organizing, and preserving collections of all sizes and formats. Seeking a position in an archive or museum where I can share my passion for history and help preserve our cultural heritage.

Arizona State University Jun '10
M.A. in History
Arizona State University Jun '06
B.A. in History
Company A, Archivist Jan '17 – Current
  • Managed the daily operations of a large-scale archival facility, including budgeting and resource allocation.
  • Provided training to new employees on proper handling of records and assisted with processing incoming collections.
  • Assisted in the development of collection management policies for the organization as well as participated in outreach efforts to promote awareness about archives and their mission.
  • Performed research using primary source materials such as photographs, letters, etc., and created finding aids for collections that are available online through our website.
  • Maintained an inventory database for all items housed at the archive and ensured compliance with federal regulations regarding retention schedules for records retention purposes.
Company B, Archivist Jan '12 – Dec '16
  • Created a filing system for incoming and outgoing documents, which improved the speed of document retrieval by 25%
  • Maintained an archive of over 100 boxes worth of historical records from 1750 to present day
  • Transcribed handwritten letters and diaries into digital format, increasing accessibility to archival materials
  • Assisted in organizing special exhibits based on archival material, including one that was featured in local newspaper
  • Collaborated with other archivists at state archives to digitize old records using optical character recognition software
Company C, Library Assistant Jan '09 – Dec '11
  • Assisted patrons with locating materials and information using the library’s online catalog and other reference sources.
  • Helped patrons check out materials and checked in returned materials.
  • Shelved library materials and performed light cleaning duties such as dusting and straightening chairs and tables.
  • Certified Archivist
  • Certified Records Manager
  • Society of American Archivists, Fellow

Industry Knowledge: Recordkeeping, Cataloging, Record Management, Data Entry
Technical Skills: Microsoft Office Suite, Excel, Access, Windows, FileMaker Pro, File Vault
Soft Skills: Communication, Teamwork, Problem-Solving, Customer Service, Attention to Detail

How to Write an Archivist Resume

Here’s how to write an archivist resume of your own.

Write Compelling Bullet Points

When it comes to bullet points, the more specific you can be about your experience and accomplishments, the better. For example, rather than saying you “managed archives,” you could say that you “managed archives for 10,000-item collection of historical documents, ensuring proper storage conditions and timely processing for access by researchers.”

The second bullet point is much stronger because it provides specific details about the project and the results of your work. It also includes a quantifiable result (“processed 10,000 items”).

Related: What Is an Archivist? How to Become One

Identify and Include Relevant Keywords

When you submit your resume for an archivist role, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. ATS programs search resumes for specific terms related to the job, like “endowment management” or “archives management.” If your resume doesn’t include enough of the right keywords, the ATS might automatically reject your application.

To increase your chances of getting an interview, use this list of common archivist keywords as a starting point to help you identify the skills, experience, and traits that are most relevant to the role:

  • Archives
  • Archival Science
  • Library Science
  • Records Management
  • Archives Administration
  • Library Services
  • Records Management Best Practices
  • Information Literacy
  • Library Instruction
  • Cataloging
  • History
  • Digitization
  • Digital Preservation
  • Museum Studies
  • Preservation
  • Historical Research
  • Genealogy
  • Conservation
  • Information Retrieval
  • Storing
  • Writing
  • Public Speaking
  • Microsoft Access
  • Teamwork
  • Communication
  • Event Planning
  • Organization Skills
  • Social Media
  • Time Management
  • Nonprofit Organizations

Showcase Your Technical Skills

Prospective employers will want to see that you have the technical skills required to do the job. This may include proficiency in programs like Microsoft Office Suite, Adobe Photoshop, and database management software. Additionally, archivists need to be familiar with the principles of archival science and the methods used to preserve and document historical materials.

Related: How Much Does an Archivist Make?

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Make Sure Your Resume Is Easy to Scan

There are a few things you can do to your resume to make it easier to read and understand quickly. Aligning everything to the left, using a standard font type and size, and keeping bullets under 2 lines will help make your resume more skimmable. You should also try to leave some white space on the page to help the recruiter easily scan through your information.

Be Concise

You want to condense your resume to the most relevant, recent and impressive points. Don’t bombard the employer with too much information. A one page resume is typically best, but if you have more experience, go ahead and make it two pages. Try and be concise with your wording and use strong, impactful verbs.

Check Your Work

Proofreading your resume is important in order to make sure it looks professional and error-free. Spell checking is a must, as are punctuation and grammar checks. It is also helpful to have someone else proofread your resume for you, as they may catch mistakes that you have missed. Beware of easily confused words, and make sure that your tense is consistent throughout the resume.

Use a Summary

The resume summary statement is an important part of your resume that helps to explain who you are, what you do, and what you’re looking to do next. It’s a great way to show off your skills and experiences, and to make it easier for recruiters to see how you might be a good fit for the role you’re hoping to land. When writing your summary, be sure to focus on your best traits and skills, and to clearly state your intentions. Keep it short and simple, and make sure it’s easy to read.

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