Assistant Facilities Manager Resume Example & Writing Guide

Use this Assistant Facilities Manager resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Facilities management is a field that’s growing rapidly as organizations look for ways to keep their buildings and grounds running smoothly without breaking the bank. Facilities managers oversee everything from building maintenance to resource planning to employee safety and wellness. They work with architects and contractors to plan new construction projects, oversee existing facilities’ maintenance and upkeep, and make sure that everything is up to code.

If you’re ready to take your facilities management career to the next level, you’ll need a highly effective resume to help you land the job. Here are some tips to follow plus an example for reference when writing yours.

Mary Thompson
Houston, TX | (123) 456-7891 | [email protected]

Skilled assistant facilities manager with 10 years of experience in the commercial and residential property management industries. Proven ability to manage multiple projects simultaneously, maintain a high level of customer service, and adhere to safety and security protocols.

University of Texas at Arlington Jun '10
B.S. in Business Administration
Company A, Assistant Facilities Manager Jan '17 – Current
  • Managed the maintenance of all facilities and ensured that buildings were well maintained, clean, and safe for employees to work in.
  • Oversaw a team of 3-5 maintenance staff who performed daily tasks such as HVAC repair, plumbing repairs, painting, etc.
  • Created weekly schedules for each building’s maintenance crew based on current projects and future needs.
  • Assisted with new construction projects by providing estimates for labor costs and materials needed to complete project goals.
  • Maintained accurate records of all facility assets including equipment, tools, furniture, etc., which allowed management to make informed decisions regarding budgeting and planning for future growth opportunities.
Company B, Assistant Facilities Manager Jan '12 – Dec '16
  • Assisted in the development of a comprehensive facilities management plan that included budgeting, scheduling and project planning
  • Conducted weekly inspections of all buildings to ensure they were clean and safe for use
  • Maintained inventory records on all equipment used by the company’s employees
  • Supervised cleaning staff responsible for maintaining common areas such as lobbies and hallways
  • Scheduled repairs on broken or malfunctioning equipment using an online maintenance request system
Company C, Maintenance Technician Jan '09 – Dec '11
  • Performed general maintenance and repairs on a variety of equipment and machinery.
  • Inspected equipment and machinery on a regular basis to identify potential issues and preventative maintenance needs.
  • Responded to emergency maintenance requests in a timely and efficient manner.
  • Certified Facilities Manager
  • Certified Energy Manager
  • Certified Healthcare Facility Manager

Industry Knowledge: Building Maintenance, Safety Procedures, Fire Alarms, Fire Sprinklers, Heating and Cooling
Technical Skills: Microsoft Office, Google Docs, AutoCAD, Revit, SketchUp, Autodesk 360, GIS
Soft Skills: Attention to Detail, Problem Solving, Teamwork, Communication, Leadership, Critical Thinking

How to Write an Assistant Facilities Manager Resume

Here’s how to write an resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities. But that’s not enough to make a strong impression. Instead, you should use your bullet points to demonstrate your value by describing how you contributed to the organization.

For example, rather than saying you “managed staff,” you could say you “increased staff retention by 15% by developing new training programs and improving work conditions, resulting in a 10% reduction in turnover rate over the past year.”

Notice how the second bullet point is more specific and provides more detail about the project and its outcome. It also includes a quantifiable result (a 10% reduction in turnover rate).

Identify and Include Relevant Keywords

When you apply for an assistant facilities manager role, your resume is likely to be scanned by an applicant tracking system (ATS) for certain keywords. This system looks for skills, experience, and knowledge that are relevant to the job opening. If your resume doesn’t include enough of the right terms, your application might not make it past the initial screening process.

To increase your chances of getting an interview, use this list of commonly used assistant facilities manager keywords and phrases as a starting point for building your resume:

  • Facility Management (FM)
  • Contract Management
  • Facilities Operations
  • Contract Negotiation
  • Budgeting
  • Project Planning
  • Change Management
  • Project Management
  • Microsoft Access
  • Vendor Management
  • Team Building
  • Operations Management
  • Strategic Planning
  • Management
  • Leadership
  • Recruiting
  • Public Speaking
  • Contractors
  • Project Execution
  • Customer Service
  • Team Leadership
  • Facility Maintenance
  • Physical Facilities
  • Pre-opening
  • Strategic Planning & Budgeting
  • Teaching
  • Budget Management
  • Hotel Management
  • Social Media
  • Hotel Booking

Showcase Your Technical Skills

As an assistant facilities manager, you will need to be proficient in a variety of software programs and systems in order to effectively do your job. These might include programs like Microsoft Office Suite, Google Suite, and social media platforms. Additionally, you will need to be familiar with facilities-specific software programs, like those used for maintenance and repair, as well as security and surveillance systems.


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