Career Development

What Does an Assistant Project Coordinator Do?

Find out what an assistant project coordinator does, how to get this job, and what it takes to succeed as an assistant project coordinator.

Assistant project coordinators are the right-hand man or woman to project managers. They help their PMs plan, organize and execute projects by taking on a variety of different tasks. These might include managing schedules, tracking progress, resolving issues, communicating with stakeholders, etc.

Assistant Project Coordinator Job Duties

Assistant project coordinators typically have a wide range of responsibilities, which can include:

  • Reviewing the status of tasks and projects to ensure they are progressing according to schedule
  • Communicating with clients to discuss project details and to obtain information regarding their needs
  • Coordinating with team members to monitor progress on projects and tasks, providing assistance when needed
  • Coordinating with vendors to ensure that they deliver materials or services as per contractual agreements
  • Reviewing budgets and preparing cost estimates for new projects
  • Assisting senior staff with administrative tasks such as scheduling meetings and maintaining databases
  • Managing multiple projects simultaneously to ensure that deadlines are met
  • Maintaining files of records related to projects, including meeting notes and correspondence
  • Ensuring that all company policies regarding ethics and safety are followed by all employees on the job site

Assistant Project Coordinator Salary & Outlook

Assistant project coordinators’ salaries vary depending on their level of education, years of experience, and the size and industry of the company. They may also earn additional compensation in the form of bonuses.

  • Median Annual Salary: $62,500 ($30.05/hour)
  • Top 10% Annual Salary: $73,500 ($35.34/hour)

The employment of assistant project coordinators is expected to grow faster than average over the next decade.

Employment growth will be driven by the need for project managers in a variety of industries. As companies continue to outsource projects to outside firms, demand for project managers will increase.

Related: Assistant Project Coordinator Interview Questions and Answers

Assistant Project Coordinator Job Requirements

The following are some of the requirements for becoming an assistant project coordinator:

Education: Most assistant project coordinators have at least a bachelor’s degree in project management, business administration or a related field. Some employers may hire assistant project coordinators who have an associate’s degree or a related field.

Many assistant project coordinators choose to pursue a master’s degree in project management or business administration to increase their earning potential and qualify for more senior positions.

Training & Experience: Assistant project coordinators typically receive on-the-job training from their new employer. This training may include learning the company’s policies and procedures, the software they use and the specific duties of the position.

Certifications & Licenses: Assistant project coordinators do not need any certifications to earn their position. However, there are certifications available for assistant project coordinators who wish to increase their earning capacity or make themselves more competitive when attempting to advance in their career.

Assistant Project Coordinator Skills

Assistant project coordinators need the following skills in order to be successful:

Communication: Communication is another crucial skill for an assistant project coordinator. You may be the first point of contact for many people, including clients, team members and other stakeholders. You need to be able to communicate effectively in writing and verbally to answer questions, relay information and solve problems.

Time management: Time management is another crucial skill for assistant project coordinators. You may be responsible for scheduling meetings, conference calls and other events, so it’s important to be punctual and ensure you arrive at each event on time. You may also be responsible for managing the project’s calendar, so it’s important to be aware of any upcoming deadlines and make sure you’re aware of any changes to the schedule.

Organization: Organization is another crucial skill for assistant project coordinators. They often have many tasks to complete each day, and being able to prioritize and organize your work can help you get everything done. Organization also includes time management, which is another skill that assistant project coordinators should have.

Problem-solving: As an assistant project coordinator, you may be responsible for solving issues that arise during a project. Having strong problem-solving skills can help you identify the source of the issue and find a solution. You may also be responsible for training other team members on how to solve problems.

Leadership: Leadership skills can be an important aspect of being an assistant project coordinator. As a member of a team, you may be responsible for delegating tasks, assigning roles and managing the team’s workflow. You can use your leadership skills to motivate your team and encourage them to complete their tasks on time.

Assistant Project Coordinator Work Environment

The work environment for an assistant project coordinator is usually in an office setting, working closely with the project coordinator and other members of the project team. The hours are generally regular, Monday through Friday, although some evening and weekend work may be required to attend project meetings or events. The job can be stressful at times, as assistant coordinators are often responsible for keeping the project on track and ensuring that deadlines are met. There is also a great deal of responsibility involved in coordinating the work of the project team and communicating with clients. However, assistant coordinators generally find the work to be challenging and rewarding, and they have the satisfaction of knowing that they are playing a vital role in the success of the project.

Assistant Project Coordinator Trends

Here are three trends influencing how assistant project coordinators work. Assistant project coordinators will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Need for More Diversity in the Workplace

The need for more diversity in the workplace is becoming increasingly important as businesses realize the benefits of having a more diverse workforce. This trend is leading to an increased demand for assistant project coordinators who can help manage projects that involve a diverse team.

As assistant project coordinators, you will be responsible for helping to manage projects and ensure that they are running smoothly. You will need to be able to work well with a variety of people from different backgrounds and be able to communicate effectively with all team members.

Project Management Tools Become More Popular

Project management tools have become more popular in recent years as businesses have realized the value of having a structured process for managing projects.

Assistant project coordinators can benefit from this trend by becoming familiar with these tools and how to use them effectively. This will allow them to better manage projects and collaborate with other team members. In addition, it will make them more attractive to potential employers who are looking for professionals who are familiar with the latest trends in project management.

More Attention Paid to Risk Management

Risk management is becoming a more important focus for businesses across the globe. This is because risk management can help businesses to avoid costly mistakes and protect their assets.

As assistant project coordinators, you can capitalize on this trend by developing your risk management skills. This will allow you to identify potential risks and develop strategies to mitigate them. In addition, you will be able to communicate the importance of risk management to other members of your team.

How to Become an Assistant Project Coordinator

An assistant project coordinator career can be a great way to get your foot in the door of the construction industry. As an assistant project coordinator, you’ll have the opportunity to learn about all aspects of the construction process and work with a variety of professionals. You’ll also gain experience working on a team and managing multiple projects simultaneously.

As you progress in your assistant project coordinator career, you may want to consider specializing in a particular area of construction. For example, you could focus on civil engineering or structural engineering. This would give you the knowledge and skills needed to plan and manage complex construction projects.

Advancement Prospects

Advancement prospects for assistant project coordinators are good. With experience, assistant project coordinators can move into project coordinator positions. In some organizations, assistant project coordinators may also move into project manager positions.

Assistant Project Coordinator Job Description Example

At [CompanyX], we are passionate about developing and executing creative projects that have a positive impact on our community. We are seeking an assistant project coordinator who will be responsible for providing administrative support to our project managers. The ideal candidate will be highly organized, detail-oriented, and able to work independently. He or she will have excellent written and verbal communication skills, as well as experience with project management software. The assistant project coordinator will be responsible for creating and maintaining project schedules, tracking project milestones, and communicating project updates to stakeholders. This is an excellent opportunity for a motivated individual who is interested in pursuing a career in project management.

Duties & Responsibilities

  • Serve as the main point of contact for project stakeholders, providing updates and fielding questions in a timely and professional manner
  • Assist with the development of project plans, timelines, and budgets
  • Help to track project progress and milestones, ensuring that deadlines are met
  • Coordinate project team meetings, taking minutes and following up on action items
  • Serve as a liaison between the project team and other departments, relaying information and requests as needed
  • Help to develop and implement communication plans
  • Write and edit project-related correspondence, reports, and presentations
  • Conduct research as needed to support project objectives
  • Perform data entry and maintain accurate records
  • Help to troubleshoot issues and identify potential solutions
  • Manage logistics for project events and activities
  • Provide administrative support to the project manager as needed

Required Skills and Qualifications

  • Bachelor’s degree in project management, business administration, or related field
  • 1-2 years experience in a project coordination role
  • Excellent organizational skills and attention to detail
  • Ability to work independently and with a team to meet deadlines
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office, with aptitude to learn new software and systems

Preferred Skills and Qualifications

  • Master’s degree in project management or related field
  • PMP certification
  • Experience with project management software, such as MS Project or Basecamp
  • Experience coordinating international projects
  • Fluency in more than one language


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