Bid Coordinator Resume Example & Writing Guide

Use this Bid Coordinator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Bid coordinators are responsible for managing the complex process of bidding on large projects. They establish relationships with vendors, manage budgets, monitor deadlines, and ensure that all parties involved are on the same page.

If you’re passionate about project management and enjoy being a part of something big—something that requires meticulous planning and attention to detail—then becoming a bid coordinator could be a great career move for you.

Here are some tips and an example to help you write a fantastic bid coordinator resume that hiring managers will love.

Michael Garcia
Houston, TX | (123) 456-7891 | [email protected]

Experienced bid coordinator and proposal writer with a record of success in winning complex bids across a range of industries, including construction, engineering, and technology. Proven ability to develop relationships with clients and build consensus among stakeholders.

Southern Methodist University Jun '10
B.A. in Business Administration
Company A, Bid Coordinator Jan '17 – Current
  • Managed the bid process for a $1B+ construction company by creating and managing project documents, tracking progress, and communicating with clients to ensure projects are completed on time and within budget.
  • Created detailed schedules for each project based on client requirements, available resources, weather conditions, etc.
  • Communicated directly with clients regarding scheduling changes or issues that may arise during the bidding process as well as coordinating meetings between owners/clients and contractors.
  • Assisted in preparing proposals for new business opportunities including developing pricing strategies based on market data and competitor information.
  • Maintained current knowledge of industry trends through attendance at trade shows, seminars, training programs, etc., to stay abreast of technological advances in the field of construction management software used by our firm.
Company B, Bid Coordinator Jan '12 – Dec '16
  • Created and maintained a comprehensive Excel database of all bids, including contact information, budget details, timeline requirements and follow-up notes
  • Managed the bidding process for over 100 projects in excess of $1M each; tracked project status to completion
  • Developed bid documents based on client needs and company standard operating procedures (SOPs)
  • Collaborated with internal departments to ensure that all necessary resources were available for successful execution
  • Prepared detailed reports summarizing completed projects’ costs, schedules and resource utilization
Company C, Sales Representative Jan '09 – Dec '11
  • Generated leads through cold-calling, networking, and other means.
  • Presented products and services to potential customers and negotiated contracts.
  • Maintained relationships with existing clients and provided them with support and service.
  • Certified Construction Manager
  • Certified Professional Estimator
  • Certified Quantity Surveyor

Industry Knowledge: Federal Contracting, Contracting, Vendor Management, Vendor Relations, Government Contracts
Technical Skills: Microsoft Office Suite, Oracle, Salesforce, QuickBooks, Google Analytics
Soft Skills: Communication, Time Management, Problem Solving

How to Write a Bid Coordinator Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities. But that’s not enough to make a strong impression. Instead, you should use your bullet points to demonstrate your value by highlighting your accomplishments, results, and key contributions.

For example, rather than saying you “managed bids for construction projects,” you could say that you “managed bids for $10M+ construction projects, resulting in zero bids rejected by client and zero lawsuits filed against contractor.”

The second bullet point paints a much clearer picture of what you did and the results of your work. And it also provides a specific number to demonstrate the scale of the project.

Identify and Include Relevant Keywords

When you submit a resume for a bid coordinator role, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms related to the job, like “bidding” or “procurement,” in order to determine whether your skills and experience match the job opening. If your resume doesn’t include enough of the right terms, the ATS might filter out your application.

One way to make sure your resume makes it past the ATS is to include relevant keywords throughout all sections of your resume. You can find commonly used bid coordinator keywords in the list below:

  • Contract Management
  • Construction
  • Construction Management
  • Project Planning
  • Contractors
  • Project Management
  • Subcontracting
  • Negotiation
  • Procurement
  • Contract Negotiation
  • Change Orders
  • Business Process Improvement
  • Budgeting
  • Management
  • Procurement Management
  • Team Leadership
  • Budget Management
  • Time Management
  • Microsoft Access
  • Contract Bid
  • Bid Writing
  • Government
  • Grant Writing
  • Customer Service
  • Public Speaking
  • Research
  • Teamwork
  • Strategic Planning
  • Research Writing
  • Teaching

Showcase Your Technical Skills

As a bid coordinator, you will be responsible for managing the bidding process for your company. This will involve using a variety of software programs to track bids, communicate with vendors, and create reports. Some of the most commonly used programs in this field are Microsoft Office Suite, Google Suite, and project management software like Asana and Trello.

It is important to list any relevant technical skills you have in this field on your resume. This will show potential employers that you have the necessary skills to perform the job. Be sure to include any relevant programs, systems, or methodologies that you are familiar with. You can organize your skills into specific subsections to make them easier to find, or indicate your level of expertise for each.


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