Church Administrative Assistant Resume Example & Writing Guide

Use this Church Administrative Assistant resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Church administrative assistants are the glue that holds everything together. They’re the people who ensure that everything runs smoothly behind the scenes, making sure that services run on time, keeping track of finances, and helping the pastor or other leaders run the church.

Church administrative assistants work closely with their bosses to plan events, coordinate schedules, and keep things running smoothly. They’re great at multitasking and have strong organizational skills. And because they work in such a fast-paced environment, they’re also highly organized and efficient.

To land your dream church admin assistant job, you need a resume that showcases all your best qualities. Here are some tips and an example resume to help you write yours.

Mary Thompson
Chicago, IL | (123) 456-7891 | [email protected]

Meticulous and hardworking church administrative assistant with more than 10 years of experience in a fast-paced environment. Proven ability to manage multiple tasks simultaneously while maintaining a high level of accuracy. Excels at creating and maintaining efficient systems.

Harold Washington College Jun '10
A.A. in Business Administration
Company A, Church Administrative Assistant Jan '17 – Current
  • Maintained the church calendar and assisted with weekly bulletins, monthly newsletters, and special events.
  • Managed office operations including filing, copying, scanning documents, mailing letters/packages, etc.
  • Assisted in coordinating volunteers for various ministries within the church as well as maintaining a database of all current volunteers.
  • Coordinated volunteer schedules to ensure that there is coverage during each ministry’s scheduled hours of operation.
  • Provided general administrative support such as photocopying materials or preparing mailings when needed by other staff members.
Company B, Church Administrative Assistant Jan '12 – Dec '16
  • Created and maintained a filing system for all church documents, including contracts, agreements, and financial records
  • Prepared weekly payroll reports from the church’s accounting software program (QuickBooks)
  • Assisted with special events such as weddings, funerals, baptisms, and revivals
  • Maintained an inventory of supplies needed by the church staff to complete their tasks
  • Managed the church calendar and coordinated meetings between pastors and parishioners
Company C, Office Clerk Jan '09 – Dec '11
  • Answered and routed incoming calls, took accurate messages, and provided information to callers as requested.
  • Maintained filing system for all office documents and correspondence.
  • Scheduled appointments and maintained calendar for the office.

Industry Knowledge: Microsoft Office Suite, Church Management, Volunteer Coordination, Event Planning, HR
Technical Skills: Google Calendar, Google Drive, Microsoft Office Suite, WordPress, Constant Contact, MailChimp
Soft Skills: Time Management, Critical Thinking, Problem-Solving, Decision Making, Interpersonal Skills, Written and Verbal Communication, Leadership, Public Speaking, Attention to Detail

How to Write a Church Administrative Assistant Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to focus on the tasks and responsibilities of your job. But that’s not enough to make a compelling bullet point.

Instead, you want to focus on the results of your work. So rather than saying you “managed church calendar,” you could say you “managed church calendar to ensure timely distribution of weekly bulletins to 1,000+ congregants.”

The second bullet point paints a clearer picture of what the job entails and also provides a quantifiable result (1,000+ congregants).

Identify and Include Relevant Keywords

Church administrative assistants help run the day-to-day operations of a church. This role involves managing the church’s databases and applicant tracking system (ATS) to ensure that all resumes are seen by the right people. Most church administrative assistant roles require some experience with a database or ATS, like Microsoft Excel or Applicant Tracking Systems (ATS).

When you apply for a church administrative assistant role, your resume will likely be scanned by an applicant tracking system. This program looks for keywords related to the job in order to determine whether you are a good fit. Here are some of the most important keywords to include on your resume:

  • Church Administration
  • Administrative Assistance
  • Event Planning
  • Nonprofit Organizations
  • Office Administration
  • Research
  • Data Entry
  • Time Management
  • Event Management
  • Public Speaking
  • Customer Service
  • Microsoft Access
  • Teamwork
  • Community Outreach
  • Fundraising
  • Clerical Skills
  • Team Leadership
  • Organization Skills
  • Communication
  • Social Media
  • Clerical Skills
  • Receptionist Duties
  • Cardiopulmonary Resuscitation (CPR)
  • Adobe Photoshop
  • Payroll
  • Personal Administration
  • Hospitality
  • Hospitality Management
  • Leadership
  • WordPress

Showcase Your Technical Skills

As a church administrative assistant, you will need to be proficient in a variety of software programs to complete your work. Programs like Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and QuickBooks are essential for managing church finances and keeping track of church events. Additionally, church administrative assistants need to be familiar with social media platforms like Facebook and Twitter to help promote church events and programs.


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