Resume

Contract Administrator Resume Example & Writing Guide

Use this Contract Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Contract administration is a vital role within many organizations. Contract administrators are responsible for managing the complex details of contracts between two parties. They ensure that the terms of an agreement are being followed and that both parties are receiving the services or products they’re paying for.

Contract administrators are also responsible for managing payments throughout the duration of a contract. They might oversee invoicing, payments, and expense reimbursements. And they might work with auditors to ensure that the company is in compliance with industry regulations.

Because contract administration is such a diverse field, there are many different ways in which contract administrators can contribute to an organization. Some contract administrators might work in human resources or finance—or they might be completely autonomous within their own department.

Here are some tips and an example to help you write a fantastic contract administrator resume that will get you noticed by recruiters.

David Moore
Phoenix, AZ | (123) 456-7891 | [email protected]
Summary

Experienced contract administrator with a proven ability to streamline contract management processes, reduce administrative time-wasting, and promote compliance. Excels at collaborating with stakeholders to identify needs and develop solutions that meet business objectives.

Education
Arizona State University Jun '10
B.S. in Business Administration
Experience
Company A, Contract Administrator Jan '17 – Current
  • Managed the development and implementation of new contracts, renewals, amendments, terminations, and other contract modifications for assigned customers.
  • Coordinated with internal departments to ensure that all requirements are met in a timely manner.
  • Provided customer contact during negotiations as well as post-contractual closeout activities including audits and final payments.
  • Assisted with preparation of proposals for new business opportunities by providing technical support on specific projects or programs when needed.
  • Participated in special project teams such as pricing analysis, negotiation strategies, etc., when required to meet deadlines or address issues impacting multiple customers or products/services offered by the company.
Company B, Contract Administrator Jan '12 – Dec '16
  • Created and maintained a project budget, tracking expenditures to ensure that the company stayed within its financial limits
  • Ensured all projects were completed on time and within budget by scheduling meetings with team members to discuss progress
  • Managed multiple contracts at once, ensuring each one was completed according to specifications while staying on schedule
  • Collaborated with clients to determine which services would best meet their needs while remaining cost-effective
  • Conducted regular site inspections of ongoing projects, verifying that work had been completed satisfactorily before releasing payment
Company C, Contract Processor Jan '09 – Dec '11
  • Reviewed and processed contracts for accuracy and completeness in accordance with company guidelines.
  • Maintained accurate records of all processed contracts and updated database with new contract information.
  • Communicated with internal and external customers to obtain missing information or resolve issues with processed contracts.
Certifications
  • Certified Professional Contracts Manager (CPCM)
  • Certified Commercial Contracts Manager (CCCM)
  • Certified Government Contracts Manager (CGCM)
Skills

Industry Knowledge: Procurement, Project Management, Process Management, Change Management, Program Management, Data Management
Technical Skills: Microsoft Office Suite, SAP, Changepoint, Oracle, Primavera, Quickbooks
Soft Skills: Communication, Problem Solving, Critical Thinking, Teamwork, Leadership, Time Management

How to Write a Contract Administrator Resume

Here’s how to write a contract administrator resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters and hiring managers will see. And they’re the best way to showcase your experience and qualifications.

So it’s crucial that you use them to your advantage. And the best way to do that is to use them to describe the results of your work. So rather than saying you “managed project budgets,” you could say you “managed project budgets to ensure on-time and on-budget delivery of 15 new construction projects, resulting in zero budget overruns and a 15% decrease in construction time.”

Notice how the second bullet point is more specific and provides more detail about what exactly you did and the results of your work.

Related: What Is a Contract Administrator? How to Become One

Identify and Include Relevant Keywords

When you submit your resume for a contract administrator role, it’s likely that it will be screened by an applicant tracking system (ATS). This program will scan your resume for specific keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

One way to make sure your resume makes it past the ATS is to include relevant keywords throughout all sections of your resume. You can find a list of common contract administrator keywords below:

  • Contract Management
  • Contract Negotiation
  • Contract Administration
  • Contractors
  • Construction
  • Purchasing
  • Contract Law
  • Commercial Contract Negotiation
  • Change Orders
  • Claims Management
  • Contract Reviews
  • Risk Management
  • Insurance
  • Office Administration
  • Legal Advice
  • Contract Negotiation & Bid Management
  • Contract Management Office (CMO)
  • Construction Management
  • Budgeting
  • Stakeholder Management
  • Procurement
  • Negotiation
  • Management
  • Microsoft Access
  • Customer Service
  • Team Leadership
  • Strategic Planning
  • Sales
  • Business Strategy
  • Leadership

Showcase Your Technical Skills

One of the most important things for contract administrators to have is a strong technical skillset. This is because they rely heavily on technology to manage and execute their work. Contract administrators use a variety of software programs to create contracts, track deadlines, and communicate with clients and partners. Some of the most commonly used programs are Microsoft Word, Excel, and Outlook. Additionally, contract administrators should be familiar with contract management software and how to use it effectively.

Related: How Much Does a Contract Administrator Make?

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Create Scannable Sections

There are a few things you can do to make your resume easier to read and understand. First, left-align your text and keep the font size consistent. You should also try to keep your bullets under 2 lines each and use digits for numbers. Finally, leave some white space on the page to break up the text and make it easier to see.

Be Concise

When writing your resume, keep in mind that it should be one or two pages long, depending on how much experience you have. A one-page resume is ideal for recent graduates or those just starting their careers, while a two-page resume is more common for those with more experience. You want to be succinct and get your point across quickly, so brevity is key. When in doubt, less is more.

Check Your Work

Proofreading your resume is important in order to make sure it looks professional and error-free. Spell checking is a must, as are punctuation and grammar checks. It is also helpful to have someone else proofread your resume for you, as they may catch mistakes that you have missed. Beware of easily confused words, and make sure that your tense is consistent throughout the resume.

Consider Including a Summary

A resume summary statement is an excellent way to show off your skills and experiences in a way that is easily digestible for a potential employer. By highlighting your best traits and skills, you can show that you have the potential to be a valuable asset to their team. Additionally, a well-written summary can help to clarify your intentions and goals, making it easier for a recruiter to see how you might be a good fit for a particular role. If you’re looking to make a strong impression right out of the gate, a resume summary statement is a great way to do it.

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