Resume

Contract Specialist Resume Example & Writing Guide

Use this Contract Specialist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Contract specialists are the driving force behind some of the most successful businesses. They help organizations find the right contractors to complete projects on time and on budget. And they manage the process of putting those contracts into place—from drafting the scope of work to negotiating rates and deadlines.

Contract specialists are often called upon to establish new relationships between their organizations and outside vendors. They build trust with new partners by sharing their company’s vision and goals, and by demonstrating their ability to meet the needs of their customers.

Because contract specialists often work with different contractors on an ongoing basis, they’re well-versed in the nuances of different industries and the unique needs of their clients. They’re also skilled at identifying opportunities where two parties can work together to create something great.

Here are some tips and an example to help you write a fantastic contract specialist resume that hiring managers will love.

Jennifer Thomas
Chicago, IL | (123) 456-7891 | [email protected]
Summary

Seasoned contract specialist with eight years of experience in the technology and government contracting industries. Proven ability to develop and negotiate contracts that protect the interests of both the company and the customer. Highly skilled in contract review, risk mitigation, and vendor management.

Education
University of Illinois at Urbana-Champaign Jun '10
B.A. in Political Science
Experience
Company A, Contract Specialist Jan '17 – Current
  • Managed the development and implementation of a new contract for an international client, resulting in $1M+ in savings per year.
  • Coordinated with multiple departments to ensure all requirements were met by the client and implemented within required timeframes.
  • Developed detailed project plans, timelines, and budgets for each task assigned to me as well as ensured that deliverables are completed on schedule or ahead of schedule when possible.
  • Assisted with proposal preparation including developing technical specifications based on customer needs and coordinating efforts across multiple teams/departments to meet deadlines.
  • Provided support during pre-sales activities such as preparing proposals, presentations, etc., participating in sales calls, meetings, etc., and post-sale activities such as training customers on system functionality after go-live.
Company B, Contract Specialist Jan '12 – Dec '16
  • Created and maintained a database of all contracts, including the terms and conditions, amendments, addendums, and attachments
  • Prepared contract documents for submission to legal counsel for review and approval by senior management
  • Developed detailed project plans that included scope of work, schedule milestones, budget requirements, risk assessments, quality assurance procedures, and more
  • Ensured compliance with contractual obligations through regular audits of vendor performance against agreed-upon standards
  • Collaborated with internal stakeholders on contract negotiations from pre-bid through post-award phases
Company C, Contract Administrator Jan '09 – Dec '11
  • Processed incoming invoices through the accounting system and ensured proper payments to vendors in a timely manner.
  • Coordinated vendor meetings with personnel on all contractual matters, assisted with bid/proposal preparation for contracts up to $1M; drafted technical documents as necessary.
  • Assisted department staff by preparing bids and proposals for capital expenditures less than $100k, ordering supplies and equipment under delegated authority of authorized signers, troubleshooting issues related to company’s manufacturing resources such as employees, suppliers or customers, etc.
Certifications
  • Certified Federal Contract Manager
  • Certified Professional Contracts Manager
  • Defense Acquisition Workforce Improvement Act (DAWIA) Level III Certification in Contracting
Skills

Industry Knowledge: MS Project, Primavera, Jira, Pendo, MS Word, MS Excel, MS PowerPoint
Technical Skills: MS Office Suite, Primavera, Jira, Pendo, MS Word, MS Excel, MS PowerPoint
Soft Skills: Communication, Multi-Tasking, Teamwork, Problem Solving, Time Management, Attention to Detail

How to Write a Contract Specialist Resume

Here’s how to write a contract specialist resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to include quantifiable details about your past experience. That means rather than saying you “managed projects,” you could say you “managed projects across five different departments, leading to a 15% increase in productivity over six-month period.”

The second bullet point is much stronger because it provides specific details about what you did, how long it took, and the outcome of your work. That sort of information will make any hiring manager take notice!

Identify and Include Relevant Keywords

When you apply for a job as a contract specialist, your resume is likely to be scanned by an applicant tracking system (ATS) for certain keywords. This system will search for terms related to the job, like “contract negotiation” or “purchase order processing.” If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

To increase your chances of getting an interview, use this list of common contract specialist keywords as a starting point and then add in other relevant terms that are specific to your experience:

  • Contract Management
  • Contract Negotiation
  • Contract Law
  • Negotiation
  • Contract Research
  • Contract Analysis
  • Purchasing
  • Microsoft Access
  • Contractors
  • Procurement
  • Construction
  • Legal Advice
  • Supply Chain Management
  • Cost Management
  • Government Contracts
  • Commercial Contracts
  • Strategy
  • Microsoft Project
  • Customer Service
  • Change Management
  • Strategic Planning
  • Construction Management
  • Contracted Services
  • Risk Management
  • Customer Relationship Management (CRM)
  • Team Leadership
  • Contracted Research
  • Strategic Partnerships
  • Business Strategy
  • Business Development

Showcase Your Technical Skills

A contract specialist is responsible for reviewing and approving contracts, so they need to be familiar with the various types of software and systems used in the contract management process. Additionally, contract specialists need to be able to use technology to communicate with other members of the team, including lawyers, buyers, and sellers.

Some of the programs and systems that contract specialists are typically expected to be proficient in include: contract management software, enterprise resource planning (ERP) software, and document management software.

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