Resume

Corporate Secretary Resume Example & Writing Guide

Use this Corporate Secretary resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Corporate secretaries are the behind-the-scenes players of the business world. They help their organizations make decisions, manage day-to-day operations, and protect the interests of their stakeholders. Corporate secretaries are often the first point of contact for anyone who wants to do business with a company—they’re the ones fielding phone calls, responding to emails, and organizing meetings.

Because corporate secretaries play such an integral role in the success of their companies, they must be skilled communicators who can juggle multiple tasks at once. They must also have a strong understanding of business practices and legal requirements—and they must be able to work well with others.

If you’re ready to take your career to the next level, here’s some tips and an example to follow when writing your corporate secretary resume.

Jennifer Thomas
Houston, TX | (123) 456-7891 | [email protected]
Summary

Seasoned corporate secretary with more than 10 years of experience in the legal and financial industries. Proven ability to manage the administrative and legal functions of a company, including preparing and filing documents with state and federal agencies, overseeing corporate compliance, and maintaining company records.

Education
Southern Methodist University Jun '10
B.A. in Business Administration
Experience
Company A, Corporate Secretary Jan '17 – Current
  • Managed the company’s corporate governance and regulatory compliance, including preparation of annual reports, continuous disclosure filings, proxy circulars and other shareholder communications.
  • Coordinated with external auditors to ensure timely completion of audit work papers for financial statements and reviewed all material contracts before execution to ensure that they are consistent with the company’s policies and procedures.
  • Served as a liaison between management and the Board of Directors on matters related to corporate governance, legal issues, regulatory affairs and public relations.
  • Prepared meeting agendas in consultation with senior management and board members as required by applicable laws or regulations.
  • Drafted correspondence from the Chairperson/CEO when appropriate based on instructions provided by the Chairperson/CEO or his delegate(s).
Company B, Corporate Secretary Jan '12 – Dec '16
  • Served as the primary point of contact for all corporate matters, including investor relations and SEC filings
  • Prepared board meeting materials, including minutes and action items; prepared special committee meetings when necessary
  • Coordinated with auditors to ensure timely filing of annual reports and quarterly 10-Qs (10-day disclosure)
  • Maintained a comprehensive database of shareholders, which included mailing addresses and email addresses
  • Reviewed contracts before execution to ensure compliance with company policies and procedures
Company C, Legal Secretary Jan '09 – Dec '11
  • Assisted with drafting, reviewing and modifying legal documents such as contracts, agreements, etc.
  • Answered phone calls and emails concerning general questions about company products and services.
  • Prepared correspondence for attorneys to review in the preparation of cases.
Certifications
  • Certificate in Corporate Governance
  • Certified Compliance and Ethics Professional
  • Certified Director
Skills

Industry Knowledge: Securities Law, Corporate Governance, SEC Filings, Corporate Accounting, Financial Reporting, Boardroom Etiquette
Technical Skills: Microsoft Word, PowerPoint, Excel, Access
Soft Skills: Written and Verbal Communication, Conflict Resolution, Negotiation, Teamwork, Attention to Detail, Time Management

How to Write a Corporate Secretary Resume

Here’s how to write a corporate secretary resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters will see. And they’re the best way to showcase your experience and qualifications.

So it’s crucial that you use them to their full potential. And that means using them to describe specific accomplishments and results.

For example, rather than saying you “provided administrative support to CEO,” you could say you “provided daily administrative support to CEO, including scheduling meetings, preparing presentations, and drafting correspondence.”

The second bullet point is much more specific and provides more detail about what exactly you did. And that will help the reader better understand your role and how you contributed to the company.

Identify and Include Relevant Keywords

When you apply for a corporate secretary role, your resume is likely to go through an applicant tracking system (ATS) that looks for certain keywords. ATS programs scan resumes for specific job-related terms like “corporate governance” or “risk management” to determine whether your skills are a match for the job you’ve applied to. If your resume doesn’t include enough of the right keywords, the ATS might automatically reject your application.

To increase your chances of getting an interview, focus on including relevant keywords throughout all sections of your resume. Here are some common corporate secretary keywords to get you started:

  • Corporate Governance
  • Corporate Secretarial Services
  • Governance
  • Shareholder Agreements
  • Shareholder Relations
  • Due Diligence
  • Mergers & Acquisitions (M&A)
  • Internal Controls
  • Sarbanes-Oxley Act
  • Internal Audit
  • Legal Opinions
  • Securities
  • Legal Advice
  • Financial Reporting
  • Document Review
  • Due Diligence Reviews
  • Financial Statements
  • Corporate Finance
  • Management Advisory
  • Financial Accounting
  • Banking
  • Risk Management
  • Financial Risk
  • Executive Management
  • Project Management
  • Negotiation
  • Financial Analysis
  • Business Strategy
  • Strategic Planning
  • Customer Service

Showcase Your Technical Skills

As a corporate secretary, you are responsible for a variety of clerical and administrative tasks. And many of these tasks rely on your proficiency in specific software programs and systems. Some of the programs you are likely to be familiar with include: Microsoft Office Suite (Excel, Word, PowerPoint), Adobe Acrobat, and electronic signature software. Additionally, you should be familiar with the corporate governance procedures of your company’s industry.

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