Career Development

What Does a Data Administrator Do?

Find out what a data administrator does, how to get this job, and what it takes to succeed as a data administrator.

Data administrators are responsible for maintaining and organizing data in a variety of forms. They commonly work with large databases that contain information about people, places, things, events, etc. Their job is to ensure that this data is organized in a way that makes it easy to find and use.

Data administrators may also be tasked with ensuring the security of this data by implementing technical safeguards or other measures. This might include setting up firewalls, performing regular backups, etc.

Data Administrator Job Duties

A data administrator typically has a wide range of responsibilities, which can include:

  • Implementing data security measures to protect sensitive information from unauthorized access
  • Creating new database structures or updating existing structures to meet new business needs
  • Monitoring database performance to ensure optimal operation, including monitoring memory usage, disk space, and network bandwidth utilization
  • Reviewing data integrity to ensure that entries are accurate and consistent with business rules
  • Performing routine database maintenance such as backing up data files, reorganizing data to improve performance, and repairing errors in existing data sets
  • Maintaining the integrity of data by identifying or preventing problems such as data entry errors or bugs in software programs
  • Providing training on how to use a database application program such as SQL Server or Oracle
  • Reporting on database activities to management by identifying potential issues with performance or security that may require further investigation
  • Performing administrative tasks such as backing up data, creating new databases, or reorganizing existing data sets as directed by management

Data Administrator Salary & Outlook

Data administrators’ salaries vary depending on their level of education, years of experience, and the size and industry of the company. They may also earn additional compensation in the form of bonuses.

  • Median Annual Salary: $61,500 ($29.57/hour)
  • Top 10% Annual Salary: $121,000 ($58.17/hour)

The employment of data administrators is expected to grow much faster than average over the next decade.

As businesses and organizations collect and store more data, they will need data administrators to organize and make sense of it. Data analysis allows companies to better understand their customers and make informed business decisions.

Data Administrator Job Requirements

A data administrator typically needs to have the following qualifications:

Education: Data administrators are typically expected to hold a bachelor’s degree in computer science, information technology, statistics or a related field. Some employers may hire candidates who have a related master’s degree, such as a Master of Business Administration, but this is not typically required.

Training & Experience: Data administrators typically receive on-the-job training. This training may include learning the company’s specific software and computer systems, as well as the processes and procedures the company uses. Training may also include learning about the company’s data and how to organize and analyze it.

Certifications & Licenses: Certifications can prove an individual’s qualifications to current and prospective employers. Data administrators can earn certifications to gain more theoretical and practical knowledge of their responsibilities and further their career advancement opportunities.

Data Administrator Skills

Data administrators need the following skills in order to be successful:

Database management: Data administrators often use relational databases to store and organize data. They should have a basic understanding of how relational databases work and how to use them to store and organize data. They should also know how to use database management software to create and update databases.

Data security: Data security is the ability to keep data safe from unauthorized access. Data security is an important skill for data administrators because they are responsible for the security of the data they manage. Data security involves knowing how to protect data from cyberattacks and other security risks.

Communication: Data administrators often communicate with other members of their team, as well as with other departments. They may also communicate with clients and other stakeholders. Data administrators should be able to communicate clearly and concisely in order to convey their ideas and requests. They should also be able to listen to and understand others’ requests and explain their own requests and ideas.

Problem-solving: Data administrators often need to solve problems quickly and efficiently. They may need to troubleshoot issues with hardware, software or network connections. They may also need to find solutions to problems with data backups or data recovery.

Business acumen: Data administrators need business acumen to understand the business needs of the company and how the data they manage can help meet those needs. They need to be able to communicate with business stakeholders to understand their needs and how the data can help them. Data administrators also need business acumen to understand the value of the data they manage and how it can help the company.

Data Administrator Work Environment

Data administrators work in a variety of settings, including corporate offices, government agencies, hospitals, and educational institutions. They typically work during regular business hours, although they may occasionally work evenings or weekends to meet deadlines or to respond to system emergencies. Data administrators typically work in well-lit and ventilated areas. They may sit for long periods of time while working at a computer terminal, so they should be sure to take breaks and stretch periodically to avoid strain.

Data Administrator Trends

Here are three trends influencing how data administrators work. Data administrators will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Need for Data Governance

The need for data governance is becoming increasingly important as businesses become more reliant on data-driven decision making. This trend is causing data administrators to be in high demand, as they are responsible for ensuring that data is properly managed and protected.

Data administrators can capitalize on this trend by becoming experts in data governance. This will allow them to help businesses implement data governance solutions and ensure that data is being used responsibly and safely.

Big Data Becomes Even Bigger

As the amount of data continues to grow, so too does the need for data administrators. Big data is becoming even bigger, which means that there is a greater need for professionals who can manage and organize it all.

Data administrators are essential in helping companies make sense of all this information. They are responsible for collecting, storing, and managing data in a way that makes it easy to access and use. In order to stay competitive, businesses need to make sure that they have the right data administrators in place to handle this growing task.

More Focus on Security

As businesses become more reliant on data, the need for data administrators with strong security skills will continue to grow.

Data administrators are responsible for maintaining the security of company data, which includes everything from passwords to customer records. As businesses become more reliant on data, the need for data administrators with strong security skills will continue to grow.

How to Become a Data Administrator

A data administrator career path can be a great way to start your IT career. It’s a field that offers many opportunities for growth and advancement, and it’s also a field that is in high demand. As a data administrator, you will be responsible for managing and maintaining the company’s data. This includes ensuring that the data is accurate and up-to-date, as well as making sure that it is secure and protected from unauthorized access.

In order to become a data administrator, you will need to have strong technical skills, including knowledge of database management systems, programming languages, and networking technologies. You will also need to have excellent communication skills, as you will be working closely with other members of the IT team.

Advancement Prospects

Data administrators typically start out in entry-level positions, such as data entry clerk or database administrator. With experience, they may move up to senior positions, such as data analyst or data warehouse manager.

Those who have strong technical skills and experience with multiple database management systems may advance to lead database administrator or database architect. These positions may require a bachelor’s degree in computer science or a related field.

Data administrators who are also experienced in business may move into executive-level positions, such as chief information officer or chief technology officer. These positions may require a master’s degree in business administration or a related field.

Data Administrator Job Description Example

At [CompanyX], we use data to improve the quality of our products and services. We’re looking for a highly skilled data administrator to join our team and help us maintain the accuracy of our data. The ideal candidate will have experience working with databases, as well as strong analytical and problem-solving skills. He or she will be responsible for ensuring the quality of our data by verifying accuracy and completeness, as well as identifying and resolving any issues. Additionally, the data administrator will be responsible for developing and implementing processes and procedures to ensure the quality of our data.

Duties & Responsibilities

  • Maintain the organization’s data, ensuring its accuracy, completeness, and timeliness
  • Develop and implement policies and procedures for data entry, storage, backup, and retrieval
  • Design and oversee implementation of databases, including security, access, and documentation
  • Monitor database performance, capacity, and usage statistics
  • Coordinate with IT staff to ensure that data is properly backed up and stored
  • Generate reports from data as needed
  • Train users on how to enter, access, and use data
  • Ensure compliance with data-related regulations and standards
  • Research and recommend new data management technologies and approaches
  • Stay up-to-date on trends and best practices in data management
  • Assist with troubleshooting data-related issues
  • Perform regular audits of data to ensure accuracy and completeness

Required Skills and Qualifications

  • Bachelor’s degree in computer science, information systems, or related field
  • 5+ years experience working with databases, including MySQL, Oracle, SQL Server, etc.
  • Experience developing and administering database security
  • In-depth understanding of data backup, recovery, and archiving procedures
  • Solid analytical and problem-solving skills
  • Ability to work independently and with a team

Preferred Skills and Qualifications

  • Master’s degree in computer science, information systems, or related field
  • 7+ years experience working with databases, including MySQL, Oracle, SQL Server, etc.
  • Experience leading a team of database administrators
  • Experience with big data platforms, such as Hadoop, NoSQL, or MongoDB
  • Certification in database administration, such as MCSE: Data Management and Analytics or Oracle Certified Professional


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