Data Entry Associate Resume Example & Writing Guide

Use this Data Entry Associate resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Data entry is a great job for anyone who’s detail-oriented and comfortable with repetitive tasks. Data entry associates are often the first point of contact for customers or clients, so it’s important to be friendly and helpful. And because many data entry jobs are administrative support roles, they tend to be highly secure and stable positions.

Here are some tips and an example to help you write a resume that will land you an interview for this job.

James Smith
Chicago, IL | (123) 456-7891 | [email protected]

Diligent data entry associate with five years of experience in a fast-paced environment. Proven ability to input and verify data accurately and efficiently. Strong attention to detail and problem-solving skills.

Chicago Vocational Career Academy Jun '08
High School Diploma
Company A, Data Entry Associate Jan '17 – Current
  • Entered data into a database and organized information based on instructions from management to ensure accuracy of the data entry.
  • Provided support for all aspects of the business including, but not limited to, sales, marketing, customer service, shipping/receiving and accounting functions.
  • Assisted with preparation of reports as needed by upper management and assisted in other office duties such as copying documents or mailing correspondence when necessary.
  • Maintained confidentiality regarding company operations at all times and ensured that work areas were clean and organized at all times.
  • Performed other duties as assigned by Management within the scope of job responsibilities and performed any other duties required to assist in daily operation of store during off-hours (i.e., stocking shelves).
Company B, Data Entry Associate Jan '12 – Dec '16
  • Created and maintained a database of over 100 clients, which included personal information such as addresses and phone numbers
  • Entered data into Excel spreadsheets to track client billing history, including payments received and services rendered
  • Maintained an organized filing system for all documents pertaining to each client’s account
  • Answered customer service calls regarding billing inquiries or general questions about company services
  • Provided excellent customer service by answering questions, resolving issues and maintaining positive relationships with customers
Company C, Data Entry Clerk Jan '09 – Dec '11
  • Entered data into computer systems using various software programs according to established guidelines.
  • Checked completed work for errors and made corrections as necessary.
  • Maintained confidentiality of sensitive information.

Industry Knowledge: Data Entry, Excel, Microsoft Office Suite
Technical Skills: Microsoft Office Suite, Google Docs, Quickbooks Online
Soft Skills: Communication, Attention to Detail, Time Management, Data Analysis, Problem-Solving

How to Write a Data Entry Associate Resume

Here’s how to write a data entry associate resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to just list your responsibilities. But that can make your resume boring and hard to read.

Instead, use your bullet points to tell a story about your work. And make sure that story is clear and easy to understand. So rather than saying you “assisted with data entry,” you could say that you “streamlined data entry process by creating automated Excel templates, resulting in a 20% increase in productivity.”

The second bullet point is much more interesting and provides a clear picture of what you did and the results of your work.

Identify and Include Relevant Keywords

When you apply for a data entry associate role, your resume goes through an applicant tracking system (ATS) that scans it for certain keywords. If your resume doesn’t have enough of the right keywords, your application might not make it past the initial screening process.

To increase your chances of getting an interview, use this list of keywords as a starting point to help you identify the most relevant skills and experience to include on your resume. Then, be sure to work them into the relevant sections, like work experience and skills, where they will be seen by human eyes.

  • Data Entry
  • Microsoft Access
  • Typing
  • Administration
  • Teamwork
  • Communication
  • Social Media
  • Time Management
  • Research
  • Office Administration
  • Organization Skills
  • Administrative Assistance
  • Event Planning
  • Retail
  • Social Media Marketing
  • Customer Service
  • Sales
  • Adobe Photoshop
  • Computer Literacy
  • Customer Satisfaction
  • Facebook
  • Internet Research
  • Critical Thinking
  • Organization
  • Personal Development
  • Teaching
  • Communication Skills
  • Strategic Planning
  • Adobe InDesign
  • Adobe Illustrator

Showcase Your Technical Skills

As a data entry associate, you will need to be proficient in the use of computers and various software programs. You will also need to have a keen eye for detail and be able to type quickly and accurately. Some of the most commonly used programs by data entry associates include Microsoft Office Suite, Google Suite, and data entry software.


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