Data Entry Clerk Resume Example & Writing Guide

Use this Data Entry Clerk resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Data entry clerks are often the first point of contact for any company’s customers. They’re tasked with taking orders, processing requests, and fulfilling orders by entering data into computer systems. Because data entry clerks are often the first point of contact for customers, they need to have excellent customer service skills and an eye for detail.

Here are some tips and an example to help you write an effective data entry clerk resume that hiring managers will love.

David Moore
Houston, TX | (123) 456-7891 | [email protected]

Meticulous and detail-oriented data entry clerk with five years of experience in a fast-paced environment. Proven ability to enter data quickly and accurately while maintaining a high level of accuracy. Excels at working independently and taking initiative to solve problems.

James Madison High School Jun '08
High School Diploma
Company A, Data Entry Clerk Jan '17 – Current
  • Entered data into spreadsheets, databases, and other documents according to instructions provided by management.
  • Provided general administrative support for the department including copying, filing, scanning documents using computer software as needed.
  • Maintained a clean and organized work area at all times following company safety procedures regarding lifting objects over 50 lbs., climbing ladders, etc.
  • Assisted with special projects as assigned by management or supervisors in order to complete daily tasks within deadlines set forth by the company.
  • Performed other duties as assigned by management or supervisors such as preparing mailings, shipping/receiving packages, light cleaning of office space and equipment when necessary.
Company B, Data Entry Clerk Jan '12 – Dec '16
  • Created and maintained spreadsheets with data on daily transactions, including customer information, order details, and payment history
  • Answered phone calls from customers to assist in placing orders or inquiring about previous purchases
  • Maintained a filing system for all documents related to customer transactions (invoices, receipts, etc.)
  • Prepared outgoing mailings of invoices and other correspondence as needed by management team
  • Ensured that company’s website was up-to-date with current products and promotions
Company C, File Clerk Jan '09 – Dec '11
  • Maintained and updated filing system for hard copy and electronic documents.
  • Scanned documents and uploaded them to the appropriate electronic file.
  • Created new folders and files as needed.

Industry Knowledge: Data Entry, Keyboarding, Customer Service, Microsoft Office Suite
Technical Skills: Microsoft Office Suite, Typing, Mac OS
Soft Skills: Attention to Detail, Listening, People Skills, Phone Etiquette, Time Management

How to Write a Data Entry Clerk Resume

Here’s how to write a data entry clerk resume of your own.

Write Compelling Bullet Points

The best bullet points are the ones that are the most specific. Rather than saying you “provided customer service,” you could say that you “provided customer service for 20+ customers daily via phone, email, and social media, resolving issues in less than five minutes 90% of the time.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. It also provides a quantifiable result (90% of issues resolved in less than five minutes).

Related: What Is a Data Entry Clerk? How to Become One

Identify and Include Relevant Keywords

Chances are, your resume will be scanned by an applicant tracking system (ATS) for certain keywords related to the job you’re applying for. This system looks for certain terms, like “data entry” and “database management,” in order to determine whether you have the skills needed for the role. If your resume doesn’t include enough relevant keywords, the ATS might reject your application.

To make sure this doesn’t happen, use this list of data entry clerk keywords as a starting point when writing your resume:

  • Data Entry
  • Data Processing
  • Administrative Assistance
  • Customer Service
  • Administrative Skills
  • Time Management
  • Typing
  • Teamwork
  • Receptionist Duties
  • Microsoft Access
  • Clerical Skills
  • Organization Skills
  • Office Administration
  • Phone Etiquette
  • Social Media
  • Customer Satisfaction
  • Filing
  • Problem Solving
  • Customer Experience
  • Communication
  • Email
  • QuickBooks
  • Phone Handling
  • Accounts Payable
  • Accounts Receivable (AR)
  • Payroll
  • Payroll Processing
  • Sales
  • Invoicing
  • Data Analysis

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