Career Development

What Does a Data Entry Clerk Do?

Find out what a data entry clerk does, how to get this job, and what it takes to succeed as a data entry clerk.

Data entry clerks are responsible for typing, transcribing and otherwise converting information into digital or electronic form. They commonly work with a wide range of data including financial records, medical records, legal documents, etc.

Data entry clerks typically use specialized software to convert paper documents into digital files that can be easily accessed by other employees or departments within their company.

Data Entry Clerk Job Duties

A data entry clerk typically has a wide range of responsibilities, which can include:

  • Reviewing requests for changes in order details and updating existing orders accordingly
  • Receiving incoming calls from customers with questions about their orders or concerns about their account balances
  • Requesting additional information from customers to clarify items in their order
  • Processing orders by entering customer information into computer systems and ensuring that all details are accurate and complete
  • Entering new customer information into a company database
  • Inputting data into computer systems such as databases, spreadsheets, etc.
  • Determining shipping costs based on factors such as weight and distance of delivery location from origin location
  • Recording details about shipments such as tracking numbers and insurance coverage
  • Processing returns and refunds by researching purchase details and contacting customers to issue refunds and process exchanges

Data Entry Clerk Salary & Outlook

Data entry clerks’ salaries vary depending on their level of education, years of experience, and the company they work for.

  • Median Annual Salary: $44,500 ($21.39/hour)
  • Top 10% Annual Salary: $112,000 ($53.85/hour)

The employment of data entry clerks is expected to decline over the next decade.

Employment of data entry clerks is projected to decline because of automation, which will allow fewer data entry clerks to do the same amount of work as in the past. Software and other types of business equipment, such as bar-code readers and optical character recognition devices, can automate some of the tasks currently performed by data entry clerks.

Data Entry Clerk Job Requirements

A data entry clerk typically needs to have the following skills:

Education: Entry-level data entry clerks are typically required to have at least a high school diploma or equivalent. Some employers prefer candidates who have an associate’s or bachelor’s degree in computer science, information technology or a related field.

Training & Experience: Data entry clerks typically receive on-the-job training from their supervisors or managers. This training may include learning the specific software and computer programs the company uses, as well as the company’s filing and documentation procedures.

Certifications & Licenses: Data entry clerks do not need a certification to get a job. However, a certification can help these professionals gain a competitive edge over other candidates and increase the likelihood that they will earn a higher salary.

Data Entry Clerk Skills

Data entry clerks need the following skills in order to be successful:

Attention to detail: Data entry clerks should have excellent attention to detail to ensure the accuracy of the data they enter. This skill can help you ensure the data you enter is accurate and complete. It can also help you identify any errors in the data you enter.

Typing skills: Data entry clerks should have strong typing skills to type in data accurately and quickly. It’s important to know the proper way to type to avoid errors and to ensure the data is readable.

Data analysis: Data analysis is the ability to interpret data and draw conclusions from it. Data entry clerks often need to analyze data to ensure it’s accurate and complete. For example, if a company is tracking sales data, a data entry clerk might need to analyze the data to ensure it’s accurate and complete.

Communication: Communication skills are also important for data entry clerks. You may be required to communicate with other employees, managers and clients, so it’s important to be able to speak clearly and concisely. You may also be required to communicate with customers over the phone, so it’s important to be able to speak with customers in a professional manner.

Computer proficiency: Data entry clerks should have a basic understanding of computer programs and software. They should be able to navigate through programs and applications, input data accurately and troubleshoot any issues that arise. Data entry clerks should be able to adapt to new computer programs as they change.

Data Entry Clerk Work Environment

Data entry clerks work in a variety of settings, including office environments, warehouses, and manufacturing plants. They typically work in cubicles or small workstations with a computer, keyboard, and other office equipment. Data entry clerks typically work full time, and some may work evenings or weekends to complete projects or meet deadlines. The work can be repetitive and may require long periods of sitting, which can lead to eye strain and back pain. Data entry clerks must be able to pay close attention to detail and have good eye-hand coordination to accurately enter data into the computer.

Data Entry Clerk Trends

Here are three trends influencing how data entry clerks work. Data entry clerks will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Growth of Remote Work

The growth of remote work is a trend that is quickly gaining popularity among businesses and employees alike. This is due to the many benefits that it offers, such as reduced costs, increased productivity, and a better work-life balance.

As more and more companies move towards a remote work model, data entry clerks will need to be able to work from home. This requires strong communication skills and the ability to manage time effectively.

Data Entry Becomes Automated

The data entry industry is changing rapidly as automation becomes more common. This means that data entry clerks will need to learn new skills in order to stay competitive.

One of the most important skills that data entry clerks will need to learn is how to use automated systems. These systems can help to speed up the process of entering data and make it easier to ensure accuracy. In addition, data entry clerks will need to be familiar with other technologies, such as artificial intelligence, which are also being used to automate tasks.

More Focus on Security

As businesses become more reliant on data, the need for data security professionals will continue to grow. This is because data is often a target for hackers who want to steal information or disrupt operations.

Data entry clerks play an important role in ensuring that data is protected by monitoring access to sensitive information and implementing security measures. As businesses rely more on data, data entry clerks will be in high demand to keep data safe.

How to Become a Data Entry Clerk

A data entry clerk career can be a great way to get started in the workforce. It’s a job that requires little training and offers plenty of opportunities for growth. As you gain experience, you can move up the ladder and take on more challenging assignments. You could also specialize in a particular area, such as medical records or billing.

The best way to start your data entry clerk career is by finding an employer that will train you on the job. This will give you the skills and knowledge you need to succeed in this field. Additionally, it’s important to stay up-to-date on the latest technologies and trends so that you can keep providing high-quality service to your customers.

Related: How to Write a Data Entry Clerk Resume

Advancement Prospects

Data entry clerks who demonstrate accuracy and speed in their work may be promoted to data entry supervisor. Some data entry clerks with experience in a particular industry or type of data may advance to become database administrators or computer programmers. Data entry clerks with strong keyboarding skills may find work as court reporters or medical transcriptionists.

Data Entry Clerk Job Description Example

At [CompanyX], we are looking for a Data Entry Clerk to join our team. The Data Entry Clerk will be responsible for inputting data into our system, as well as maintaining and organizing data. The ideal candidate will be detail-oriented, have strong organizational skills, and be able to work independently. The Data Entry Clerk will be responsible for ensuring accuracy and completeness of data, as well as providing support to other departments as needed.

Duties & Responsibilities

  • Verify accuracy and completeness of data entered into various systems
  • Research and resolve discrepancies in data
  • Follow established procedures for data entry
  • Maintain confidentiality of sensitive information
  • Meet or exceed departmental productivity goals
  • Handle customer inquiries and requests in a professional and courteous manner
  • Adhere to all company policies and procedures
  • Perform other related duties as assigned
  • Update existing data and enter new data into various computer systems
  • Sort, organize, and file source documents
  • Scan documents into digital format
  • Verify data by comparing it to source documents

Required Skills and Qualifications

  • High school diploma or equivalent
  • Proven data entry experience, with a minimum typing speed of 60 wpm
  • Excellent attention to detail and accuracy
  • Strong organizational skills and multitasking ability
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Comfortable working with sensitive and confidential information

Preferred Skills and Qualifications

  • Associate’s degree or higher
  • Previous experience in an administrative role
  • Experience working with databases and spreadsheets
  • Familiarity with 10-key by touch
  • Proofreading experience

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