Data Entry Operator Resume Example & Writing Guide

Use this Data Entry Operator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Data entry is a job that requires accuracy, speed, and attention to detail. Data entry operators are tasked with capturing information from a variety of sources, typing it into a computer system, and ensuring that it’s accurate and complete.

Data entry is one of the most common entry-level positions available, so if you’re new to the workforce or need a job change, you might be interested in pursuing a role as a data entry operator. Here are some tips and an example resume to help you write yours.

David Moore
New York City, NY | (123) 456-7891 | [email protected]

Meticulous data entry operator with five years of experience in a corporate setting. Proven ability to enter data quickly and accurately while maintaining a high level of attention to detail. Seeking an opportunity to use data entry skills in a dynamic and forward-thinking organization.

Abraham Lincoln High School Jun '08
High School Diploma
Company A, Data Entry Operator Jan '17 – Current
  • Entered data into a database and verified the accuracy of information entered by others.
  • Provided customer service to customers via phone, email, or in person regarding account inquiries, order status, payments, etc.
  • Maintained knowledge of company policies and procedures for processing orders and resolving issues with customers.
  • Assisted other team members as needed including shipping/receiving duties such as packing products for shipment or loading trucks when necessary.
  • Performed any other job-related duties assigned by management that are within the scope of this position’s responsibilities and authority level
Company B, Data Entry Operator Jan '12 – Dec '16
  • Created and maintained spreadsheets with up to 100 data records, including text descriptions and images for each record
  • Entered customer information into computer system from paper documents such as receipts, invoices and contracts
  • Maintained a filing system of all company paperwork in accordance with the Data Entry Standard Operating Procedures manual
  • Operated copy machine to make copies of documents needed by other departments within the company
  • Answered phone calls and emails from customers regarding their orders or account status
Company C, File Clerk Jan '09 – Dec '11
  • Maintained filing system for hard copy and electronic files.
  • Organized and labeled files according to established procedures.
  • Scanned documents and uploaded them to the electronic filing system.
  • High School Diploma
  • None

Industry Knowledge: Data Entry, Data Processing, Data Analysis, Data Mining
Technical Skills: Microsoft Office Suite, Excel, Access, SQL
Soft Skills: Communication, Teamwork, Attention to Detail, Accuracy, Time Management, Problem Solving

How to Write a Data Entry Operator Resume

Here’s how to write a data entry operator resume of your own.

Write Compelling Bullet Points

When it comes to data entry, the more specific you can be about your experience and skills, the better. For example, rather than saying you “inputted data into spreadsheet,” you could say that you “inputted data into spreadsheet using Excel macros to automate repetitive tasks and increase efficiency by 20%.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. It also includes a quantifiable result (20% increase in efficiency).

Identify and Include Relevant Keywords

When you apply for a data entry operator role, your resume is likely to go through an applicant tracking system (ATS). This software will scan your resume for specific keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

To increase your chances of getting an interview, use this list of commonly used data entry operator keywords and phrases as a guide:

  • Data Entry
  • Typing
  • Office Administration
  • Microsoft Access
  • Administrative Assistance
  • Receptionist Duties
  • Customer Service
  • Teamwork
  • Social Media
  • Phone Etiquette
  • Data Processing
  • Accounting
  • Payroll
  • Communication
  • Organization Skills
  • Invoicing
  • Time Management
  • Sales
  • Bookkeeping
  • Internal Controls
  • Logistics Management
  • Transportation
  • Freight
  • Supply Chain Management
  • Transportation Management
  • Warehouse Operations
  • SAP Products
  • 5S
  • Warehouse Management Systems
  • Customer Satisfaction

Showcase Your Technical Skills

As a data entry operator, you will be responsible for inputting data into various computer systems. Therefore, it is essential that you list your technical skills prominently on your resume. This will show potential employers that you have the necessary skills to perform the job.

Some of the skills that you should highlight on your resume include: data entry speed, accuracy, and attention to detail. You should also list any experience you have with specific data entry software programs.


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