Resume

Deputy Clerk Resume Example & Writing Guide

Use this Deputy Clerk resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Deputy clerks are essential members of the court system who help keep things running smoothly. They assist judges and court administrators with administrative tasks like filing documents, answering phones, and scheduling hearings. They also perform administrative duties like taking witness statements and managing jury selection.

Since deputy clerks play such an integral role in the administration of justice, you need to be detail-oriented, organized, and able to follow protocols with precision. You also need strong verbal and written communication skills, as well as a sense of urgency—because the court system moves fast.

Here are some tips and an example resume to help you write a deputy clerk resume that hiring managers will love.

Michael Garcia
Houston, TX | (123) 456-7891 | [email protected]
Summary

Highly organized and efficient deputy clerk with more than 10 years of experience in the legal and government sectors. Demonstrated ability to handle high-volume caseloads, maintain accurate records, and provide superior customer service. Skilled in managing and coordinating workflow to ensure timely and accurate processing of court documents.

Education
James Madison High School Jun '08
High School Diploma
Experience
Company A, Deputy Clerk Jan '17 – Current
  • Managed the office and ensured that all staff followed proper procedures for processing documents, maintaining records, and providing customer service to customers.
  • Maintained a high level of knowledge regarding current laws and regulations pertaining to real estate transactions in order to provide accurate information to customers.
  • Assisted with training new employees on various aspects of their job duties including but not limited to document preparation, recording requirements, filing procedures, etc.
  • Provided support for other departments as needed such as preparing notices for foreclosure or deed-in-lieu of foreclosure filings when requested by attorneys or lenders.
  • Performed miscellaneous clerical tasks related to the operation of the office such as copying documents, mailing correspondence, etc., under supervision from management.
Company B, Deputy Clerk Jan '12 – Dec '16
  • Assisted in the development of a new customer service program that increased sales by 15% over 2 years
  • Maintained and updated all filing systems, including contracts, leases, deeds and liens for ~200 properties
  • Prepared legal documents such as summonses, subpoenas, complaints and writs for ~100 cases per year
  • Served as liaison between attorneys and clients on case-related matters; resolved conflicts when possible
  • Answered phone calls from prospective clients to schedule appointments with an attorney or paralegal
Company C, Clerical Assistant Jan '09 – Dec '11
  • Answered and directed incoming calls, provided customer service support, and addressed inquiries from the public.
  • Scheduled appointments and maintained calendars for office staff.
  • Performed data entry, maintained filing systems, and completed other general office duties as assigned.
Certifications
  • Certified Municipal Clerk
  • Certified Court Reporter
  • Certified Municipal Treasurer
Skills

Industry Knowledge: Courtroom Protocol, Law Codes, Courtroom Etiquette, Legal Documents, Jury Selection
Technical Skills: Microsoft Office Suite, Typing
Soft Skills: Communication, Teamwork, Critical Thinking, Judgment, Written and Verbal Communication, Customer Service

How to Write a Deputy Clerk Resume

Here’s how to write a deputy clerk resume of your own.

Write Compelling Bullet Points

The best bullet points are the ones that are the most specific. Rather than saying you “managed office operations,” you could say that you “managed office operations on busy Saturday during holiday season, ensuring all customers received timely and friendly service.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. It also provides a quantifiable result (a “quantifiable result” is one that can be measured using numbers such as dollars, percentages, or numbers of people).

Related: What Is a Deputy Clerk? How to Become One

Identify and Include Relevant Keywords

Deputy clerk positions are commonly found on job boards and applicant tracking systems. When you submit your resume, the recruiter will use certain keywords to search for certain skills and qualities. If your resume doesn’t include enough of the right terms, your application might not make it past the initial screening process.

To increase your chances of getting an interview, use this list of common deputy clerk keywords and terms to help you optimize your resume:

  • Clerical Skills
  • Teamwork
  • Public Speaking
  • Administrative Assistance
  • Microsoft Access
  • Social Media
  • Research
  • Communication
  • Leadership
  • Time Management
  • Organization Skills
  • Typing
  • Customer Service
  • Customer Relationship Management (CRM)
  • Office Administration
  • Political Campaigns
  • Negotiation
  • Election Administration
  • Team Building
  • Sales
  • Stenography
  • Legal Research
  • Community Outreach
  • Event Planning
  • Government
  • Management
  • Event Management
  • Nonprofit Organizations
  • Public Policy
  • Organization Development

Showcase Your Technical Skills

Clerks are responsible for a variety of administrative tasks, and many of these tasks require the use of specific software programs and systems. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Adobe Creative Suite, and social media platforms like LinkedIn and Twitter are commonly used by clerks. Additionally, many clerks are responsible for data entry, so they need to be proficient in data entry software programs like QuickBooks and Access.

Related: How Much Does a Deputy Clerk Make?

Remember The Basics

As you draft your resume, you’ll want to keep a few basic guidelines in mind.

Make Sure Your Resume Is Easy to Scan

There are a few things you can do to make your resume more readable and formatting it in a way that is easy for a recruiter to scan. This includes left-aligning your text, using a regular font size, and limiting the use of bolding, italics, and all-caps. Additionally, try to keep your bullets to 2 lines or less and use digits to write out numbers. Finally, leave some white space on the page to make the document less overwhelming.

Be Concise

A resume should be one page long if you have less than five to eight years of experience. A two-page resume is more appropriate if you have more than 10 years of experience or are a senior-level executive. When trimming down a resume, remove irrelevant information and focus on the most relevant experience.

Check Your Work

Proofreading your resume is important in order to make sure it looks professional and error-free. Spell checking is a must, as are punctuation and grammar checks. It is also helpful to have someone else proofread your resume for you, as they may catch mistakes that you have missed. Beware of easily confused words, and make sure that your tense is consistent throughout the resume.

Use a Summary

When it comes to resumes, a well-written summary statement can be a powerful way to capture a recruiter or hiring manager’s attention. By highlighting your most relevant skills and experiences, as well as your future career goals, you can show them just how qualified you are for the role you’re hoping to land. For job seekers just starting out, or those with a limited work history, a summary statement can be especially helpful in demonstrating how your skills and experiences can be applied in a new role. If you’re struggling to write your own, or just need a little bit of help getting started, consider using one of the examples above as a reference point.

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