Resume

Document Controller Resume Example & Writing Guide

Use this Document Controller resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Document controllers are responsible for overseeing the creation, management, and distribution of documents within an organization. Because they work in a variety of departments and with a wide range of stakeholders, they need to be highly organized, detail-oriented, and communicative.

Because document controllers often work with sensitive information, they need to be able to protect confidential information while remaining open and approachable. And because they’re often tasked with creating or updating policies and procedures, they need to be able to think critically about how best to serve their organization.

Here are some tips and an example to help you write a stellar document controller resume that hiring managers will love.

Mary Thompson
Chicago, IL | (123) 456-7891 | [email protected]
Summary

Meticulous, process-oriented document controller with experience in the construction and engineering industries. Proven ability to manage and track documentation from initiation to completion while ensuring compliance with company standards and external regulations. Seeking a challenging role in a fast-paced environment.

Education
Northeastern Illinois University Jun '10
B.A. in Business Administration
Experience
Company A, Document Controller Jan '17 – Current
  • Managed the document control process for a $2B+ company, including routing and tracking of all documents to ensure compliance with regulations.
  • Provided support in managing electronic files using SharePoint and ensured that records are retained as required by law or regulation.
  • Maintained an organized filing system for over 100 active projects and managed the project team’s time sheets through Excel spreadsheets.
  • Assisted Project Manager with preparation of monthly reports on project status, expenditures, etc., utilizing Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, Access, Visio and Project.
  • Created training materials for new hires regarding procedures related to document control processes and assisted other departments when needed (e.g., copying/printing).
Company B, Document Controller Jan '12 – Dec '16
  • Created and maintained a filing system for all documents, which included contracts, invoices, receipts and other important paperwork
  • Prepared monthly reports on the status of each project to be submitted to management team
  • Managed incoming payments from customers by verifying their legitimacy before depositing them in bank account
  • Maintained an organized inventory of office supplies and equipment used for company projects
  • Assisted with customer service inquiries via email or phone calls when needed
Company C, File Clerk Jan '09 – Dec '11
  • Maintained filing system for all hard copy and electronic files.
  • Updated files and records as needed, including adding and removing documents.
  • Sorted and filed documents according to established procedures.
Certifications
  • Certified Document Controller
  • Certified Quality Auditor
  • Certified Safety Professional
Skills

Industry Knowledge: Pharmaceutical, Food and Beverage, Manufacturing, Medical Device
Technical Skills: Microsoft Office Suite, SAP, QuickBooks, WordPress, Shopify, Amazon Web Services
Soft Skills: Communication, Problem Solving, Time Management, Creativity, Leadership, Teamwork

How to Write a Document Controller Resume

Here’s how to write a document controller resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters will see. And if they’re not written well, they can make or break your chances of getting called for an interview.

The key is to use them to showcase your experience and skills rather than just listing responsibilities. So rather than saying you “managed document workflow,” you could say you “streamlined document workflow for global organization, reducing turnaround time by 20% while maintaining 99.9% accuracy rate.”

The second bullet point is much more specific and provides more detail about what exactly you did and the results of your work.

Related: What Is a Document Controller? How to Become One

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for specific terms related to the job opening in order to determine whether or not you’re a good fit. If your resume doesn’t include enough of the right keywords, the ATS might discard your application.

To increase your chances of getting an interview, use this list of common document controller keywords to help you optimize your resume:

  • Document Management
  • Accounts Payable
  • Document Review
  • Invoicing
  • Accounting
  • Document Processing
  • Accounts Receivable (AR)
  • Data Entry
  • Accounts Payable & Receivable
  • Customer Service
  • Administration
  • Electronic Data Interchange (EDI)
  • Microsoft Access
  • Management
  • Team Leadership
  • Office Administration
  • Administration Skills
  • Payroll
  • Customer Relationship Management (CRM)
  • Financial Reporting
  • SAP Products
  • Business Process Improvement
  • Continuous Improvement
  • SAP ERP
  • Budgeting
  • Auditing
  • Internal Controls
  • Financial Analysis
  • Financial Accounting
  • Internal Audit

Showcase Your Technical Skills

Document controllers use a variety of software programs and systems to complete their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by document controllers. Additionally, document controllers may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Make It Easy to Scan

There are a few things you can do to make your resume formatting more professional and easy to read. First, left-align all the text on your resume. Use a standard font throughout, and only use bolding, italics, and all-caps for emphasis sparingly. Use bullets instead of paragraphs to list your experiences, and keep each bullet point to 2 lines or less. Finally, try to leave some white space on the page to make the document easier to scan.

Be Concise

There is no set length for a resume, but it is important to be concise and to get your point across quickly. A one-page resume is ideal for recent graduates or those with less than five to eight years of experience. For those with more experience, a two-page resume is more appropriate. When trimming down a resume, remove irrelevant information, filler words, and unnecessary details.

Check Your Work

Proofreading your resume is an important step in ensuring that it looks its best. There are a few key things to watch for when proofreading: spelling mistakes, punctuation mistakes, and grammatical mistakes. It is also important to be aware of easily confused words. Spell-checking your resume is a good way to catch mistakes, but it is important to have someone else read it over as well.

Use a Summary

If you’re looking to make a great first impression with a potential employer, using a resume summary statement is a great way to do it. A summary can highlight your best skills and experiences, as well as your future goals, and can help to show a potential employer that you’re a great fit for the role you’re applying for. When writing your own summary, be sure to focus on your most relevant skills and experiences, and try to keep it to just a couple of lines.

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