20 Exchange Online Interview Questions and Answers

Exchange Online is a cloud-based email service that is part of the Microsoft Office 365 suite of products. As a result, many businesses are using Exchange Online to manage their email communications. If you are interviewing for a position that involves Exchange Online, it is important to be prepared to answer questions about the product. In this article, we review some of the most common Exchange Online interview questions and provide tips on how to answer them.

Exchange Online Interview Questions and Answers

Here are 20 commonly asked Exchange Online interview questions and answers to prepare you for your interview:

1. What is Exchange Online?

Exchange Online is a cloud-based email service that is part of the Microsoft Office 365 suite of productivity tools. It offers users a number of features, including the ability to access email from any device with an internet connection, the ability to share calendars and contacts, and the ability to set up automatic replies and out-of-office messages.

2. Can you explain the differences between Office 365 and Exchange Online?

Office 365 is a subscription service that gives users access to the latest version of the Microsoft Office suite. Exchange Online is a cloud-based email service that is part of Office 365. Both services offer users the ability to access their email and documents from anywhere, and both services are constantly updated with the latest features and security patches.

3. What are the main components of Exchange Online?

The main components of Exchange Online are the Exchange Online Protection service, which provides spam and malware filtering, and the Exchange Online mailboxes, which provide users with access to their email, contacts, and calendar data.

4. How can an administrator configure message routing in Exchange Online?

Message routing in Exchange Online can be configured in the Exchange admin center. From there, an administrator can create transport rules that determine how messages are routed. For example, transport rules can be used to route messages based on sender, recipient, subject, or other criteria.

5. What’s the difference between a mailbox role and a client access server role?

The mailbox role is responsible for storing and managing messages, while the client access server role is responsible for handling all client connections to the mailbox server.

6. Is it possible to have more than one mailbox plan per tenant? If yes, then how many maximum plans are allowed?

Yes, it is possible to have more than one mailbox plan per tenant. The maximum number of plans that are allowed is five.

7. What is a shared mailbox?

A shared mailbox is a mailbox that is accessible by multiple users. Shared mailboxes can be used to store messages and files that need to be accessed by a group of people, such as a team or department. Shared mailboxes can be created in Exchange Online, and they do not require a separate license.

8. What is the maximum size limit of a shared mailbox?

The maximum size limit of a shared mailbox is 50 GB.

9. What do you understand about throttling policies in Exchange Online?

Throttling policies in Exchange Online are designed to help manage server resources and keep the system running smoothly. If you are using Exchange Online, you may be subject to throttling if you are making too many requests or if your requests are too large. Throttling policies can help to ensure that everyone has a fair chance to use the system and that the system itself stays up and running.

10. What are some common reasons why an email could be blocked by an anti-spam filter?

Some common reasons why an email could be blocked by an anti-spam filter include:

-The email contains content that is typically associated with spam, such as excessive capitalization or certain keywords.
-The email is coming from a known spammer or someone who has been previously flagged for spamming.
-The email contains an attachment that is known to be associated with spam, such as a .exe file.

11. Can you give me an example of when you would use the Set-Mailbox cmdlet?

The Set-Mailbox cmdlet can be used to modify the settings of an existing mailbox. For example, you could use this cmdlet to change the mailbox size limit, enable or disable mailbox archiving, or set the delivery restrictions for a mailbox.

12. What is eDiscovery search? How does it work?

eDiscovery search is a feature in Exchange Online that allows you to search for and find email messages that are relevant to a legal case or investigation. The eDiscovery search process works by first identifying the relevant email messages using keyword search, and then exporting the messages to a PST file for review by a lawyer or investigator.

13. What is the significance of using wildcards in cmdlets for searching mailboxes?

Wildcards are very useful when searching through large numbers of mailboxes because they allow you to specify certain criteria that will help to narrow down the search. For example, if you wanted to search for all mailboxes that contained the word “test” in the subject line, you could use the cmdlet “Search-Mailbox -SearchQuery ‘Subject:test*'” which would return all mailboxes that have a subject line starting with “test”.

14. How does Exchange Online interact with Active Directory?

Exchange Online uses Active Directory for authentication and authorization. This means that users must have an account in Active Directory in order to access their Exchange Online mailbox. Additionally, any permissions or access controls that are set up in Active Directory will be enforced in Exchange Online.

15. What is the best way to implement a disaster recovery strategy for Exchange Online?

The best way to implement a disaster recovery strategy for Exchange Online is to use a combination of Microsoft’s built-in tools and a third-party backup solution. Microsoft’s tools will allow you to create a backup of your Exchange Online data, and a third-party backup solution will give you the ability to restore your data in the event of a disaster.

16. Are there any security risks associated with running Exchange Online?

Yes, there are some security risks associated with running Exchange Online. One of the biggest risks is that your organization’s email data could be compromised if your Exchange Online account is hacked. Another risk is that you could inadvertently give hackers access to your Exchange Online account if you click on a malicious link or open a malicious attachment.

17. What are the key differences between Exchange on-premise and Exchange Online?

The biggest difference between on-premise Exchange and Exchange Online is that the latter is a cloud-based service. This means that Exchange Online is much more scalable and offers a higher level of uptime than on-premise Exchange. Additionally, Exchange Online offers a number of features that on-premise Exchange does not, such as eDiscovery and archiving.

18. What is your opinion on hybrid deployment of Exchange Online?

I believe that hybrid deployment of Exchange Online can be a great solution for organizations that are looking to move to the cloud but still need to maintain some on-premises Exchange servers. This way, they can slowly transition to the cloud while still keeping their on-premises Exchange servers up and running.

19. What are some common problems that users experience when moving from Exchange On-Premises to Exchange Online?

One common problem is that users may experience increased latency when accessing their mailbox data. This is because Exchange Online uses a cached mode by default, which means that a copy of the mailbox data is stored locally on the user’s computer. Another common problem is that users may find it more difficult to search for data in their mailbox, as the search functionality is not as robust in Exchange Online as it is in Exchange On-Premises.

20. What are the different types of migration methods available for migrating email data to Exchange Online?

There are three different types of migration methods available for migrating email data to Exchange Online: cutover, staged, and hybrid. Cutover is the simplest and most direct method, and is typically used for small migrations. Staged is a more complex method that is typically used for larger migrations, and involves migrating data in batches. Hybrid is a combination of the two methods, and can be used for migrations of any size.