Resume

Executive Assistant Resume Example & Writing Guide

Use this Executive Assistant resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Executive assistants are the right-hand men and women of their bosses, providing support and assistance on everything from scheduling meetings to managing travel arrangements. They’re also the first point of contact for many people who interact with their company—they’re the ones who answer the phones, greet visitors at the door, and direct calls and emails to the right person.

Because executive assistants are so integral to the success of their organizations, they tend to be well compensated for their efforts. In fact, the average executive assistant salary is upwards of $60,000 per year! If you’re looking for a new role in this field or want to update your resume to reflect your experience as an executive assistant, here are some tips and an example for reference when writing your own resume.

Michael Garcia
Chicago, IL | (123) 456-7891 | [email protected]
Summary

Seasoned executive assistant with a decade of experience supporting C-level executives in a fast-paced and ever-changing environment. Proven ability to prioritize and manage multiple tasks simultaneously, anticipate needs, and maintain confidentiality. Driven and resourceful with a can-do attitude and an innate ability to stay calm under pressure.

Education
Roosevelt University Jun '10
B.A. in Business Administration
Experience
Company A, Executive Assistant Jan '17 – Current
  • Created and maintained a calendar for the CEO, organized meetings, travel arrangements, and events.
  • Managed incoming calls and emails from external clients as well as internal staff members in an efficient manner to ensure that all requests are handled promptly.
  • Assisted with special projects such as organizing office moves or setting up new offices when needed.
  • Maintained confidential information regarding company finances, client data, etc., ensuring compliance with privacy regulations at all times.
  • Provided administrative support to other departments within the organization as needed including marketing, sales, finance, operations & IT.
Company B, Executive Assistant Jan '12 – Dec '16
  • Created and maintained a filing system for over 100 client folders, ensuring that all necessary documents were readily available
  • Prepared travel arrangements and coordinated logistics for executives traveling internationally, reducing time spent on administrative tasks by 25%
  • Managed calendar of C-level executive, scheduling meetings with appropriate parties and confirming availability
  • Answered emails within 24 hours, resolving customer issues before they escalated into full-blown complaints
  • Maintained records of sales calls made by each employee to ensure consistent follow-up practices
Company C, Receptionist Jan '09 – Dec '11
  • Answered and directed all incoming calls in a professional manner.
  • Maintained cleanliness and organization of the reception area and common areas.
  • Assisted with various office duties as needed, such as data entry, scanning and filing documents, etc.
Certifications
  • Certified Professional Secretary (CPS)
  • Certified Administrative Manager (CAM)
  • Certified Executive Assistant (CEA)
Skills

Industry Knowledge: Secretarial and Administrative Support, Scheduling, Data Entry, Email, Word, Powerpoint, Excel, Salesforce, CRM
Technical Skills: Microsoft Office Suite, Salesforce, FRONT, X1, Quickbooks, Google Apps, Spredfast, MailChimp, Constant Contact
Soft Skills: Teamwork, Organizational Skills, Attention to Detail, Interpersonal Skills, Problem Solving, Communication

How to Write an Executive Assistant Resume

Here’s how to write an executive assistant resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific examples and numbers. So rather than saying you “provided administrative support,” you could say that you “provided daily administrative support for executive team, including scheduling meetings, drafting agendas, and preparing reports and presentations.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. It also includes a quantifiable result (preparing reports and presentations).

Related: What Is an Executive Assistant? How to Become One

Identify and Include Relevant Keywords

When you submit your resume for a executive assistant role, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. This system looks for certain terms related to the job, like “administrative support” or “office management,” in order to determine whether your skills and experience are a match for the position. If your resume doesn’t include enough of the right terms, your application might not make it past the initial screening process.

To increase your chances of getting an interview, use this list of common executive assistant keywords as a starting point to help you identify the skills and experience that are most relevant to the job:

  • Executive Administration
  • Administration
  • Office Administration
  • Office Management
  • Event Planning
  • Microsoft Access
  • Management Information Systems (MIS)
  • Teamwork
  • Administrative Assistance
  • Social Media
  • Public Speaking
  • Research
  • Communication
  • Leadership
  • Data Entry
  • Project Management
  • Team Leadership
  • Travel Arrangements
  • Strategic Planning
  • Negotiation
  • Administrative Management
  • Personal Assistance
  • Customer Service
  • Public Relations
  • Diary Management
  • Personal Management
  • Corporate Administration
  • Project Planning
  • Executive Support
  • Event Management

Showcase Your Technical Skills

Executive assistants need to be proficient in a variety of technologies in order to be effective in their roles. They use a variety of software programs to communicate with others, manage their calendars, and complete their work. Additionally, many executive assistants are now using social media platforms to stay connected with their colleagues and clients.

Some of the programs that executive assistants are typically expected to be proficient in include: Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter.

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