Facilities Manager Resume Example & Writing Guide

Use this Facilities Manager resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Facilities managers oversee the maintenance and upkeep of an organization’s physical space. They’re responsible for everything from making sure the office is clean and well-stocked to overseeing construction projects to making sure the building is up to code.

If you’re interested in a career that allows you to build relationships with people from all different departments while working on a variety of projects, facilities management could be the perfect place for you. Here are some tips and an example for writing your own fantastic facilities manager resume.

Mary Thompson
Chicago, IL | (123) 456-7891 | [email protected]

Skilled facilities manager with 10+ years of experience in the corporate, higher education, and nonprofit sectors. Proven ability to manage and coordinate all aspects of building operations, including maintenance, security, and event planning. Seeking an opportunity to lead and oversee all aspects of facilities management in a dynamic and growing organization.

Illinois Institute of Technology Jun '10
B.S. in Facility Management
Company A, Facilities Manager Jan '17 – Current
  • Managed the maintenance of all company facilities, including but not limited to HVAC systems, plumbing and electrical work.
  • Oversaw a team of 3-5 technicians for each location and ensured that they were performing their duties in accordance with company standards.
  • Created detailed project plans for facility improvements and coordinated with vendors to ensure timely completion of projects.
  • Maintained accurate records on current job status, budgeting, vendor relationships and other pertinent information related to facility management at each location.
  • Developed procedures for maintaining equipment reliability and safety as well as training staff on proper use/maintenance of equipment when applicable.
Company B, Facilities Manager Jan '12 – Dec '16
  • Managed the day-to-day operations of a $1M+ building, including HVAC and plumbing repairs, scheduling maintenance crews and ordering supplies
  • Conducted regular inspections of all equipment to ensure it was in proper working order before conducting any repairs
  • Maintained an inventory of over 100 pieces of equipment for use by multiple departments within the company
  • Reduced energy consumption by implementing more efficient lighting systems throughout the facility
  • Coordinated with vendors to schedule preventative maintenance on critical equipment such as chillers and boilers
Company C, Facilities Assistant Jan '09 – Dec '11
  • Managed and updated the inventory of all facilities equipment and supplies.
  • Scheduled and coordinated all building and equipment maintenance and repair services.
  • Acted as the point of contact for all building-related issues, concerns, and requests.
  • Certified in Food Safety

Industry Knowledge: Building Codes, HVAC Systems, Plumbing, Electrical, Fire Alarms and Sprinklers
Technical Skills: Microsoft Office Suite, Google Drive and Docs, Dropbox, AutoCAD, Revit
Soft Skills: People Management, Budgeting, Planning, Communication, Time Management, Construction and Design

How to Write a Facilities Manager Resume

Here’s how to write a facilities manager resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities. But that’s not enough to make a strong impression. Instead, you should use your bullet points to demonstrate your value by using specific numbers, statistics, and examples.

For example, rather than saying you “managed facilities,” you could say that you “reduced energy costs by 15% in new office building by implementing new lighting and HVAC systems.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work.

Related: What Is a Facilities Manager? How to Become One

Identify and Include Relevant Keywords

Keywords are an essential part of your resume, especially when you’re applying online. When your resume is scanned by an applicant tracking system (ATS), it will look for certain terms that are relevant to the job you’re applying for. If your resume doesn’t include enough of the right keywords, your application might not make it past the initial screening process.

One way to make sure your resume includes the right keywords is to read through a job posting and take note of the terms that are repeated most often. Then, make sure to incorporate those words into your resume where they are most relevant.

Here are some common facilities manager keywords to get you started:

  • Facility Management (FM)
  • Facilities Operations
  • Maintenance Management
  • Contract Management
  • Negotiation
  • Budgeting
  • Project Planning
  • Contract Negotiation
  • Microsoft Access
  • Strategic Planning
  • Team Leadership
  • Business Strategy
  • Procurement
  • Leadership
  • Facility Maintenance
  • Operations Management
  • Energy
  • Contractors
  • Construction
  • Project Management
  • Change Management
  • Customer Service
  • Management
  • Team Building
  • Risk Management
  • Program Management
  • Teaching
  • Teaching Mathematics
  • Teaching Physics
  • Facilities Planning

Showcase Your Technical Skills

As a facilities manager, you are responsible for the maintenance and repair of the facility’s equipment and systems. So it’s important to list your technical skills prominently on your resume. This will show that you are familiar with the essential tools and systems used in your field.

Some of the programs and systems that facilities managers are typically expected to be proficient in include: CMMS software, HVAC systems, electrical systems, and plumbing systems. Additionally, familiarity with health and safety protocols is essential in this role.

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