Career Development

What Does a Facilities Manager Do?

Find out what a facilities manager does, how to get this job, and what it takes to succeed as a facilities manager.

Facilities managers are responsible for the day-to-day operations of a building or group of buildings. They ensure that everything is running smoothly and that all equipment, systems, and other elements are in good working order.

Facilities managers may also be responsible for planning and executing improvements to their facilities—this might include anything from minor renovations to major overhauls. They commonly work with contractors and vendors to coordinate these projects and make sure they’re completed on time and within budget.

Facilities Manager Job Duties

Facilities managers typically have a wide range of responsibilities, which can include:

  • Maintaining records of maintenance and repair projects, as well as work orders, invoices, and other documentation related to them
  • Responding to emergency situations such as fire alarms or floods
  • Performing physical inspections of facilities to identify problems
  • Providing technical support to facility users on equipment maintenance, repair, and operation of technology systems
  • Working with architects and engineers to design new facilities or renovate existing ones
  • Preparing budgets and planning spending for facility maintenance projects
  • Coordinating with contractors and vendors to manage construction projects
  • Providing technical support to facility users on equipment maintenance, repair, and operation of technology systems
  • Performing administrative tasks such as managing inventory or ordering supplies

Facilities Manager Salary & Outlook

Facilities managers’ salaries vary depending on their level of education, years of experience, and the size and industry of the company. They may also earn additional compensation in the form of bonuses.

  • Median Annual Salary: $76,500 ($36.78/hour)
  • Top 10% Annual Salary: $122,000 ($58.65/hour)

The employment of facilities managers is expected to grow at an average rate over the next decade.

Demand for facilities managers depends largely on the health of the economy. As demand for products and services grows, so does demand for the real estate that supports those products and services.

Facilities Manager Job Requirements

The following are some of the requirements necessary to become a facilities manager:

Education: Facilities managers are typically required to have a bachelor’s degree in facilities management, building maintenance, construction management or a related field. Some facilities managers choose to earn a degree in facilities management to gain a deeper understanding of the industry and its practices.

Training & Experience: Many facilities managers receive on-the-job training from their previous position. This training can last for a few months to a year. During this time, they learn the company’s policies and procedures, as well as the software and technology they use.

Certifications & Licenses: Certifications enable facilities managers to prove their expertise to current and potential employers. Facilities managers can earn certifications to gain more theoretical knowledge of their responsibilities and further their career advancement opportunities.

Facilities Manager Skills

Facilities managers need the following skills in order to be successful:

Leadership: Facilities managers often have strong leadership skills, as they are often the person in charge of overseeing the maintenance of a company’s facilities. Leadership skills can help a facilities manager motivate their team and ensure they are completing their duties effectively. Leadership can also help a facilities manager navigate their role and responsibilities within an organization.

Communication: Facilities managers communicate with a variety of people, including employees, contractors, suppliers, engineers, architects and other managers. They use verbal and written communication skills to convey information, provide feedback and answer questions. They also use communication skills to train employees and explain complex technical information.

Problem-solving: Facilities managers are responsible for maintaining the safety and functionality of a company’s physical space. They are often responsible for identifying and resolving issues that arise in the workplace. Effective problem-solvers are able to identify the source of a problem, develop a solution and implement the solution effectively.

Project management: Facilities managers oversee the planning, implementation and evaluation of projects, so project management skills are an important part of this job. They may oversee the planning of new construction, renovations or the installation of new equipment. They may also be responsible for the budgeting of projects and the tracking of project milestones.

Technical skills: Facilities managers need to have a basic understanding of electrical, mechanical and plumbing systems. They need to be able to read and interpret blueprints and other technical documents. They also need to be able to understand and interpret safety regulations and other legal documents.

Facilities Manager Work Environment

Facilities managers are responsible for the upkeep and maintenance of buildings and grounds. They may work in an office setting, but they also spend a great deal of time walking around the property to inspect the condition of the buildings and grounds. They also interact with a variety of people, including building occupants, maintenance staff, and outside contractors. Facilities managers typically work a standard 40-hour week, but they may be required to work evenings or weekends to oversee special projects or to respond to emergencies. The work can be stressful at times, but most facilities managers find it to be challenging and rewarding.

Facilities Manager Trends

Here are three trends influencing how facilities managers work. Facilities managers will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Need for a More Integrated Approach to Facilities Management

The trend of facilities management moving towards a more integrated approach is becoming increasingly popular as businesses realize the benefits of having all aspects of their operations under one roof.

This trend is causing facilities managers to need to be more versatile and able to work with a variety of different teams and departments. They will also need to be able to communicate effectively and be able to understand the needs of other professionals in order to create a more efficient and productive workplace.

More Focus on Energy Efficiency

As energy costs continue to rise, businesses are beginning to focus more on energy efficiency as a way to reduce their operating costs. This means that facilities managers will need to be familiar with new technologies and methods for reducing energy consumption.

In addition, facilities managers will need to be able to manage and maintain these new technologies in order to ensure that they are working properly and meeting the needs of the business.

A Greater Emphasis on Sustainability

As sustainability becomes a greater priority for businesses, facilities managers will need to adapt by focusing on initiatives that promote environmental stewardship.

One area where facilities managers can make a big impact is through the use of green building materials and practices. By choosing products that are environmentally friendly, facilities managers can help to reduce the carbon footprint of their buildings while also saving money on energy costs.

How to Become a Facilities Manager

A facilities manager career can be a great way to start your professional life. It offers the opportunity to work in a variety of industries and with many different types of people. As a facilities manager, you’ll need to be able to think creatively about how to solve problems and find solutions that meet the needs of both your company and its employees. You’ll also need to be able to manage multiple projects simultaneously and stay on top of changing regulations and standards.

To become a successful facilities manager, it’s important to have a strong understanding of building design and construction, as well as an understanding of the various systems that are used in buildings, such as heating, ventilation, and air conditioning (HVAC) systems, electrical systems, and plumbing systems. You should also be familiar with safety procedures and best practices for working in hazardous environments.

Advancement Prospects

There are many ways to advance in the field of facilities management. One of the best is to get further education, which can lead to positions that are not otherwise open to those without an advanced degree. For example, a facilities manager with a bachelor’s degree may wish to obtain a master’s degree in business administration, which would enable him or her to apply for management positions in larger organizations.

Another way to advance in this field is to become certified by a professional organization, such as the International Facility Management Association. This can demonstrate to potential employers that the individual has the knowledge and skills necessary to be a successful facilities manager.

Finally, many facilities managers advance by taking on additional responsibilities within their organization. For example, a facilities manager who is also responsible for safety might be promoted to director of safety and security. Or, a facilities manager who is also responsible for maintenance might be promoted to director of facilities.

Facilities Manager Job Description Example

At [CompanyX], we believe our employees should have a safe, comfortable, and productive work environment. We’re looking for an experienced facilities manager to help us maintain our high standards and support our growth. The ideal candidate will have experience managing multiple buildings and teams, as well as a strong knowledge of building systems (HVAC, electrical, plumbing, etc.). They will be responsible for ensuring that our facilities are well-maintained and compliant with all safety regulations. Additionally, they will be responsible for managing our janitorial and maintenance staff, as well as coordinating with outside vendors.

Duties & Responsibilities

  • Maintain the safety and security of the facility, including but not limited to conducting regular inspections, managing access control, and handling emergency situations
  • Ensure that the facility is clean and well-maintained at all times, coordinating with janitorial staff and outside vendors as needed
  • Manage the upkeep of all equipment and machinery in the facility, arranging for repairs and replacements as necessary
  • Oversee the maintenance of all building systems, such as HVAC, plumbing, and electrical
  • Negotiate contracts with vendors and service providers, ensuring that the facility receives the best possible rates
  • Develop and implement plans for the efficient use of space and resources in the facility
  • Monitor the budget for the facility, making adjustments as necessary to ensure that costs are kept under control
  • Coordinate the scheduling of all events and activities taking place in the facility
  • Serve as the point of contact for all tenants and occupants of the facility
  • Handle all customer service inquiries and concerns in a professional and timely manner
  • Keep accurate records of all transactions and activities taking place in the facility
  • Prepare reports on the condition of the facility and any changes or improvements that need to be made

Required Skills and Qualifications

  • Bachelor’s degree in business, engineering, or related field
  • 5+ years experience in facilities management or a related role
  • Proven experience managing building maintenance, renovations, and construction projects
  • Working knowledge of HVAC, electrical, and plumbing systems
  • Excellent communication, negotiation, and interpersonal skills
  • Strong organizational and time-management skills

Preferred Skills and Qualifications

  • Master’s degree in business, engineering, or related field
  • 7+ years experience in facilities management or a related role
  • Certification in Facilities Management (CFM) or Certified Facility Manager (FMP)
  • Experience with computer-aided facility management (CAFM) software
  • Working knowledge of OSHA regulations

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