Facilities Specialist Resume Example & Writing Guide

Use this Facilities Specialist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Facilities specialists are responsible for maintaining the physical space in which an organization operates. They’re the ones who make sure everything is running smoothly—from the lights to the plumbing to the security system.

If you enjoy working in an environment that’s fast-paced and ever-changing, facilities might be the right career for you. And if you have a passion for helping people, you’ll be pleased to know that facilities specialists are often the first point of contact between a company and its clients.

Here are some tips plus an example to help you write a fantastic facilities specialist resume that hiring managers will love.

David Moore
Phoenix, AZ | (123) 456-7891 | [email protected]

Skilled facilities specialist with 10+ years of experience in the corporate, education, and healthcare industries. Proven ability to manage and maintain a variety of building systems and equipment while ensuring a safe and healthy environment for employees and patients.

GateWay Community College Jun '10
A.A.S. in Facilities Management
Company A, Facilities Specialist Jan '17 – Current
  • Managed the maintenance of all company facilities, including but not limited to HVAC systems and electrical equipment.
  • Coordinated with vendors for repairs and replacements as needed.
  • Maintained a detailed knowledge of building layouts in order to provide accurate directions when requested by customers or employees.
  • Assisted with facility moves and expansions as directed by management, ensuring that projects are completed on time and within budget.
  • Tracked inventory levels of office supplies and furniture in order to ensure adequate supply is available at all times.
Company B, Facilities Specialist Jan '12 – Dec '16
  • Assisted in the development of a new cleaning schedule that reduced water consumption by 10%
  • Maintained and repaired all equipment, including boilers, air conditioning units and pumps
  • Repaired leaks in pipes and replaced faulty valves as needed to prevent flooding or fire hazards
  • Conducted regular inspections on HVAC systems, plumbing fixtures and other building components for safety purposes
  • Cleaned up spills and disposed of hazardous materials according to federal regulations
Company C, Facilities Assistant Jan '09 – Dec '11
  • Coordinated with vendors for the upkeep and repair of all building systems including HVAC, plumbing, and electrical.
  • Scheduled and oversaw building maintenance projects such as painting, carpet cleaning, and window washing.
  • Responded to all building emergencies in a timely and efficient manner.
  • Certified Energy Manager
  • Certified Healthcare Facility Manager
  • ASHRAE Certified Healthcare Facility Manager

Industry Knowledge: Facility Management, Maintenance Management, Risk Management, Disaster Recovery Planning, Building Codes, Environmental Law
Technical Skills: Microsoft Office Suite, Building Automation Systems, Networking, Fire Alarms, Structural Engineering, Electrical Engineering
Soft Skills: Communication, Leadership, Teamwork, Time Management, Problem Solving, Critical Thinking

How to Write a Facilities Specialist Resume

Here’s how to write a facilities specialist resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to focus on the tasks and responsibilities of your job. But if you want to stand out from other candidates, you need to go beyond that and focus on the results of your work.

For example, rather than saying you “managed inventory for warehouse,” you could say that you “reduced inventory by 15% through improved inventory management, resulting in increased efficiency and reduced costs for company.”

The second bullet point is much stronger because it provides specific numbers and details about how the work was done. It also includes a quantifiable result (15% reduction in inventory) that demonstrates your value to the company.

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms related to the position, like “office management” or “administrative support,” in order to determine whether your skills and experience are a match for the job. If your resume doesn’t have enough of the right keywords, the ATS might reject your application.

One way to make sure your resume makes it past the ATS is to include relevant keywords throughout all sections of your resume. Here are some common facilities specialist keywords to get you started:

  • Facilities Management (FM)
  • Facility Operations
  • Contract Management
  • Teamwork
  • Negotiation
  • Operations Management
  • Military
  • Maintenance Management
  • Contract Negotiation
  • Budgeting
  • Project Planning
  • Preventive Maintenance
  • Customer Service
  • Team Leadership
  • Military Operations
  • Microsoft Access
  • Public Speaking
  • Property Management
  • Engineering
  • Strategic Planning
  • Social Media
  • Project Management
  • Time Management
  • Contractors
  • Project Engineering
  • Construction
  • Road
  • Safety Management Systems
  • Concrete
  • Maintenance

Showcase Your Technical Skills

As a facilities specialist, you will need to be proficient in the use of a variety of software programs and systems. These might include facilities management software, work order management software, and asset management software. You will also need to be familiar with building automation systems and how they work. Being able to list your technical skills prominently on your resume will show that you are a valuable candidate who is familiar with the essential tools and systems used in your field.


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