File Clerk Resume Example & Writing Guide

Use this File Clerk resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

File clerks are responsible for maintaining records, organizing files, and keeping track of important documents. They’re also the gatekeepers of information—they decide what information gets shared and with whom.

If you love digging into dusty archives and finding just the right piece of information for a client, then you might be ready to make a career out of file keeping. But before you can do that, you need a resume that will help you land that dream job. Here are some tips to follow plus an example for reference when writing yours.

David Moore
Chicago, IL | (123) 456-7891 | [email protected]

Meticulous and reliable file clerk with over 10 years of experience in a corporate setting. Proven ability to maintain an orderly and efficient filing system. Eager to take on new challenges in a fast-paced environment.

Chicago Vocational Career Academy Jun '08
High School Diploma
Company A, File Clerk Jan '17 – Current
  • Maintained and organized files, records, and documents according to established filing systems.
  • Performed clerical duties such as copying, mailing, etc., under the direction of supervisors or managers.
  • Operated a computer with appropriate software for recordkeeping purposes in order to maintain accurate data pertaining to job assignments and projects assigned.
  • Assisted other staff members with special projects as needed and performed related work as required.
  • Followed all company policies and procedures at all times while performing job functions within the scope of authority granted by supervisor/manager.
Company B, File Clerk Jan '12 – Dec '16
  • Created and maintained filing system for over 100 client folders, ensuring that all necessary documents were readily available when needed
  • Maintained electronic records of billing information, tracking payments and identifying outstanding balances on a weekly basis
  • Prepared outgoing mailings to clients, including statements and invoices as well as newsletters about company events
  • Answered customer service calls in French and English, providing general assistance with account inquiries
  • Operated computerized accounting software, maintaining detailed records of transactions and reconciling accounts daily
Company C, File Processor Jan '09 – Dec '11
  • Processed incoming and outgoing files, compiled data in Excel spreadsheets, verified accuracy of information using the eTapestry program;
  • Maintained a clean, organized work space that promoted efficiency for all team members and conducted self-assessments to ensure goals are met daily;
  • Completed mailings with minimal errors and processed financial documents such as checks, credit card transactions and payments within 24 hours of receipt.
  • Certified File Clerk
  • Certified Shredding Technician
  • Certified Records Manager

Industry Knowledge: Storing, Filing, Faxing, Scanning, Shipping, Receiving, Inventory
Technical Skills: Microsoft Office Suite, Scanning
Soft Skills: Communication, Time Management, Attention to Detail, Teamwork

How to Write a File Clerk Resume

Here’s how to write a file clerk resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific, descriptive language. Rather than saying you “managed filing system,” you could say you “managed filing system for 10-floor office building, ensuring all documents were properly labeled and filed according to specific filing guidelines.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. It also provides a number—10 floors—which helps readers understand the scale of the project.

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms that are relevant to the job opening in order to determine whether or not you’re a good fit. If your resume doesn’t include enough of the right keywords, the ATS might automatically reject your application.

To increase your chances of getting an interview, use this list of common file clerk keywords as a starting point to help you identify the skills and experience that are most relevant to the role:

  • Data Entry
  • Typing
  • Microsoft Access
  • Administration
  • Clerical Skills
  • Teamwork
  • Communication
  • Research
  • Organization Skills
  • Receptionist Duties
  • Customer Service
  • Office Administration
  • Sales
  • Accounting
  • Organization
  • Filing
  • Social Media
  • Adobe Photoshop
  • Windows
  • Adobe InDesign
  • Banking
  • Administrative Assistance
  • Data Processing
  • Office Equipment
  • QuickBooks
  • Computer Literacy
  • Time Management
  • Phone Etiquette
  • Public Speaking
  • Phone Handling

Showcase Your Technical Skills

File clerks use a variety of software programs and systems to do their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by file clerks. Additionally, file clerks may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.


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