Information Management Specialist Resume Example & Writing Guide

Use this Information Management Specialist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Information management specialists are responsible for ensuring that an organization’s critical information is organized, accessible, and secure. They’re instrumental in creating and maintaining the systems that store and distribute data—from designing databases and organizing records to creating policies and procedures that protect sensitive information from cyber threats.

Information management specialists tend to thrive in fast-paced environments where there’s constant change and pressure to keep up with emerging technologies. And because their work is so critical to an organization’s success, they often have the opportunity to work closely with senior leaders and play an important role in the direction of the company.

Here are some tips and an example to help you write a fantastic information management specialist resume that will impress hiring managers everywhere.

Michael Garcia
Chicago, IL | (123) 456-7891 | [email protected]

Experienced information management specialist and records management analyst with a passion for developing efficient and effective systems for managing and preserving information. Proven ability to manage projects from start to finish, streamline workflows, and collaborate with teams to achieve common goals.

University of Illinois at Urbana-Champaign Jun '10
M.S. in Library and Information Science
University of Illinois at Urbana-Champaign Jun '06
B.A. in History
Company A, Information Management Specialist Jan '17 – Current
  • Managed the information management program for a $2B+ organization, including document control and records management.
  • Developed policies and procedures to ensure compliance with federal regulations regarding electronic recordkeeping requirements, as well as state-specific retention schedules for financial documents.
  • Provided training on proper documentation of transactions in accordance with applicable laws and regulations to over 100 employees at multiple locations throughout the state.
  • Assisted auditors by providing guidance on appropriate accounting principles and practices related to specific issues under review, as well as general assistance during audits when needed.
  • Maintained an active role in developing new processes that will enhance efficiency within the department while ensuring regulatory compliance through effective project management skills and attention to detail.
Company B, Information Management Specialist Jan '12 – Dec '16
  • Created a data warehouse to centralize all information for future analysis and reporting purposes
  • Developed an automated system that tracked the progress of projects from beginning to end
  • Managed the company’s email, voicemail, fax and document management systems (including archiving)
  • Conducted research on new technologies or processes that could improve operations or reduce costs
  • Maintained records in accordance with federal regulations including HIPAA and SOX Compliance
Company C, Library Assistant Jan '09 – Dec '11
  • Assisted patrons with locating materials and conducting research using the library’s catalog and online databases.
  • Helped patrons check out materials and checked in returned items.
  • Shelved materials and performed light cleaning duties such as vacuuming and dusting to keep the library clean and organized.
  • Certified Records Manager (CRM)
  • Certified Information Governance Professional (CIGP)
  • Certified Electronic Health Record Specialist (CEHRS)

Industry Knowledge: Data Management, Data Warehouse, Data Modeling, Oracle, SQL Server
Technical Skills: Oracle, SQL Server, DataStage, Informatica, Data Quality
Soft Skills: Communication, Technical Writing, Leadership, Teamwork, Attention to Detail, Problem Solving

How to Write an Information Management Specialist Resume

Here’s how to write an information management specialist resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters and hiring managers will see. And they’re the best way to showcase your experience and qualifications.

But many job seekers make the mistake of using generic bullet points that don’t really tell a story or provide any context about their experience.

Instead, you should use your bullet points to tell a story about your experience. And that story should be about how you used your skills and knowledge to solve a problem or achieve a specific outcome.

Related: What Is an Information Management Specialist? How to Become One

Identify and Include Relevant Keywords

When you submit your resume for an information management specialist role, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms related to the job, like “data analysis” or “information architecture,” to determine whether your skills and experience are a match for the position. If you don’t have enough relevant keywords on your resume, the ATS might filter out your application.

To make sure this doesn’t happen, focus on including relevant keywords throughout all parts of your resume. You can list them in the work experience, skills, summary, and education sections. Here are some commonly used keywords for information management specialist roles:

  • Tableau
  • Information Management
  • SQL
  • Data Analysis
  • Microsoft SQL Server
  • Data Visualization
  • Data Analytics
  • Data Warehousing
  • Business Analysis
  • Information Management Consulting
  • SharePoint
  • Oracle Database
  • Business Intelligence (BI)
  • Requirements Analysis
  • Analytics
  • IBM Db2
  • Microsoft Power BI
  • Software Development Life Cycle (SDLC)
  • Business Intelligence Tools
  • Business Process Improvement
  • Big Data
  • Extract, Transform, Load (ETL)
  • Software Project Management
  • SQL Server Integration Services (SSIS)
  • Information Technology
  • SharePoint Server
  • Windows Server
  • Project Management
  • Customer Relationship Management (CRM)
  • Business Process

Showcase Your Technical Skills

As an information management specialist, you need to be proficient in a variety of software programs and systems in order to effectively manage and store data. This might include experience with databases, document management systems, and data mining. You should also be familiar with big data concepts and platforms like Hadoop, Hive, and Spark.

Additionally, it’s important to be able to effectively communicate with other members of the team, so being proficient in programs like Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Gmail, Docs, Drive, Calendar) is essential.

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