Law Firm Administrator Resume Example & Writing Guide

Use this Law Firm Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Lawyers are highly trained professionals who are skilled in research, analysis, and interpretation. They’re also great communicators who can break down complex concepts for clients in ways that are clear and easy to understand.

If you’re interested in working in the legal field but aren’t sure where to start your search, consider becoming a lawyer assistant or lawyer administrator. These are great roles for people who have strong administrative skills, are highly organized, and have a knack for managing multiple projects at once.

If you’re ready to write a great lawyer administrator resume that will get you noticed by recruiters, here are some tips and an example to help you do just that.

James Smith
Phoenix, AZ | (123) 456-7891 | [email protected]

Experienced administrator with a passion for providing efficient and effective support to law firms. Proven track record of managing all aspects of office operations, including HR, billing, and marketing. Excels at creating systems and processes that improve workflow and optimize efficiency.

Arizona State University Jun '10
B.A. in Business Administration
Company A, Law Firm Administrator Jan '17 – Current
  • Managed the day-to-day operations of a law firm, including hiring and terminating staff, managing budgets, and overseeing marketing efforts.
  • Oversaw all aspects of office management to ensure that the attorneys had everything they needed to provide quality legal services for clients.
  • Coordinated with outside vendors such as printers, copy shops, etc., on behalf of attorneys in order to facilitate document production or other tasks related to litigation matters.
  • Assisted attorneys by preparing documents for review and signature; drafting correspondence; scheduling meetings and conference calls; copying files; filing documents; mailing letters/packages; maintaining attorney calendars; ordering supplies (e.g., paper, toner); organizing file cabinets/rooms/offices; photocopying documents as necessary; arranging travel arrangements for attorneys when required (hotels, flights).
  • Maintained confidentiality regarding work performed within the office and ensured adherence to company policies & procedures at all times.
Company B, Law Firm Administrator Jan '12 – Dec '16
  • Created and maintained a database of over 1,000 clients to ensure that all inquiries were promptly responded to
  • Managed the billing process for over 100 clients, ensuring that invoices were paid on time and accurately
  • Prepared payroll for 25 employees based on their weekly hours worked; ensured accurate tax deductions
  • Conducted research into new technologies and best practices in order to improve efficiency within the office
  • Collaborated with other administrators at similar firms to share ideas and best practices
Company C, Legal Secretary Jan '09 – Dec '11
  • Answered phones, scheduled appointments, and managed the attorney’s calendar.
  • Dictated correspondence and other documents for the attorney.
  • Filed documents with the court and served documents to the opposing party.
  • Certified Legal Manager
  • Certified Paralegal
  • Certified Professional Secretary

Industry Knowledge: Contract Management, Case Management, Law Firm Finances, Legal Research, Legal Writing
Technical Skills: Microsoft Office Suite, Litigation Support, Legal Software, Law Firm Software, Legal Research
Soft Skills: Communication, Attention to Detail, Leadership, Problem Solving, Organizational Skills, Time Management

How to Write a Law Firm Administrator Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities. But that’s not enough to make a strong impression. Instead, you should use your bullet points to demonstrate your value by highlighting your accomplishments, results, and key contributions.

For example, rather than saying you “managed attorney schedules and calendars,” you could say that you “reduced attorney scheduling conflicts by 15% in first six months, resulting in increased client satisfaction and improved attorney morale.”

The second bullet point paints a much clearer picture of what you did and the results of your work. And it also provides a specific number to demonstrate the scale of the impact of your work.

Identify and Include Relevant Keywords

Chances are that when you apply for a job as a law firm administrator, your resume will be scanned by an applicant tracking system (ATS) for certain keywords. These systems look for specific terms related to the job, like “document management” or “litigation support,” in order to determine whether your skills and experience match the position. If your resume doesn’t include enough relevant keywords, the ATS might automatically reject your application.

To increase your chances of getting an interview, make sure to include relevant keywords throughout all sections of your resume. Here are some of the most common law firm administrator keywords:

  • Legal Advice
  • Legal Administration
  • Legal Research
  • Litigation
  • Commercial Litigation
  • Legal Writing
  • Civil Litigation
  • Legal Document Preparation
  • Contract Negotiation
  • Legal Industry
  • Trials
  • Document Drafting
  • LexisNexis
  • Legal Compliance
  • Administrative Assistance
  • Case Management
  • Document Review
  • Document Preparation
  • Time Management
  • Westlaw
  • Data Entry
  • Office Administration
  • Microsoft Access
  • Office Management
  • Organization Skills
  • Teamwork
  • Customer Service
  • Research
  • Communication

Showcase Your Technical Skills

As a law firm administrator, you will need to be proficient in a variety of software programs and systems in order to effectively manage the day-to-day operations of the firm. This might include programs like Microsoft Office Suite, QuickBooks, and legal research databases. Additionally, you will need to be comfortable using technology to communicate with clients, attorneys, and other members of the legal team.

Some of the specific programs and systems that you should list on your resume include:

– Microsoft Office Suite – QuickBooks – Legal research databases – Client management software – Attorney management software – Document management software – Accounting software


Junior Associate Attorney Resume Example & Writing Guide

Back to Resume

Partner Marketing Manager Resume Example & Writing Guide