Career Development

What Does a Leasing Coordinator Do?

Find out what a leasing coordinator does, how to get this job, and what it takes to succeed as a leasing coordinator.

Leasing coordinators are the liaisons between property owners and potential tenants. They help landlords find new tenants, schedule tours of available units, and coordinate lease agreements.

Leasing coordinators may also be responsible for maintaining records on current tenants and past leases. This includes tracking rent payments, handling maintenance requests, and ensuring that all parties are satisfied with their experience living in the building.

Leasing Coordinator Job Duties

A leasing coordinator typically has a wide range of responsibilities, which can include:

  • Coordinating maintenance activities such as ordering supplies or arranging for contractors to complete repairs
  • Reviewing lease agreements to ensure that they are legally sound and compliant with state laws
  • Reviewing financial statements to determine whether or not the company is able to pay for the new equipment
  • Establishing relationships with vendors to ensure that the company has access to the best possible prices on equipment or services
  • Identifying financing options for customers who are interested in leasing equipment
  • Coordinating the delivery of new equipment to customers
  • Monitoring equipment performance to ensure that it is being used properly
  • Preparing reports that detail the status of equipment leases and payments made by customers
  • Arranging for insurance coverage to protect the company against damage to or loss of equipment

Leasing Coordinator Salary & Outlook

Leasing coordinators’ salaries vary depending on their level of education and experience, the size of the company and the geographic location of the job.

  • Median Annual Salary: $52,500 ($25.24/hour)
  • Top 10% Annual Salary: $74,500 ($35.82/hour)

The employment of leasing coordinators is expected to grow at an average rate over the next decade.

Demand for leasing services will depend on the demand for commercial real estate and equipment. As companies continue to expand, they will need leasing services to help them acquire space and equipment. However, the growth of alternative financing options, such as equipment-leasing companies, may limit the demand for leasing services provided by traditional commercial banks.

Leasing Coordinator Job Requirements

A leasing coordinator typically needs to have the following qualifications:

Education: Most employers require leasing coordinators to have a minimum of a bachelor’s degree in real estate, business or a related field. Some leasing coordinators choose to pursue a master’s degree in real estate or business administration to further their career opportunities and increase their earning potential.

Training & Experience: Most leasing coordinators learn the specific skills and knowledge related to their role while on the job. Training may include shadowing current leasing coordinators or performing duties under the supervision of a leasing agent until they are comfortable enough to complete tasks on their own. Training may also include learning the leasing software and database the company uses.

Certifications & Licenses: Certifications allow you to prove your skills and qualifications to current and potential employers. Leasing coordinators can earn certifications to gain more theoretical knowledge of their responsibilities, test their skills and further advance their career.

Leasing Coordinator Skills

Leasing coordinators need the following skills in order to be successful:

Communication: Communication is an essential skill for a leasing coordinator because it allows them to interact with clients and other employees. They use verbal and written communication to explain leasing options to clients and to answer questions from other employees. They also use communication to relay messages to other employees and to answer phone calls from clients.

Organization: A strong organizational skill can help you manage multiple tasks at once. As a leasing coordinator, you may be responsible for scheduling appointments, sending emails and maintaining files. Being able to keep track of all your responsibilities can help you complete your tasks on time.

Attention to detail: Leasing coordinators are responsible for ensuring that all paperwork is correct and that all the necessary documents are available for review. Attention to detail is important for this role because it ensures that all information is accurate and that the company is compliant with all regulations.

Time management: Time management is a crucial skill for a leasing coordinator to have, as they often have multiple tasks to complete in a short period of time. Having good time management skills can help a leasing coordinator prioritize their tasks and complete them in a timely manner.

Problem-solving: A leasing coordinator’s job involves resolving issues and problems for customers. They need to be able to identify the source of the problem and find a solution that satisfies the customer. For example, if a customer is having trouble completing an application, a leasing coordinator might help them fill out the application online or call the customer to answer any questions they have.

Leasing Coordinator Work Environment

Leasing coordinators work in a variety of settings, including office buildings, shopping malls, and warehouses. They typically work regular business hours, although they may occasionally work evenings or weekends to attend special events or to meet with clients. Some leasing coordinators travel to different locations to view properties or to attend conferences or meetings. Leasing coordinators typically work in a fast-paced environment and must be able to handle multiple tasks simultaneously. They must also be able to work well under pressure and meet deadlines.

Leasing Coordinator Trends

Here are three trends influencing how leasing coordinators work. Leasing coordinators will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Growth of the Gig Economy

The gig economy is growing rapidly, as more and more people are choosing to work on a freelance basis. This trend is having a major impact on the leasing industry, as more and more businesses are looking to lease space to freelancers who need a place to work.

Leasing coordinators can capitalize on this trend by becoming familiar with the needs of freelancers and how to cater to them. They can also develop relationships with businesses that are interested in leasing space to freelancers.

More Focus on Sustainability

As businesses become more environmentally conscious, they are placing greater emphasis on sustainability. This means that leasing coordinators will need to be well-versed in sustainable practices in order to meet the needs of their clients.

In order to stay ahead of the curve, leasing coordinators should focus on developing skills in areas such as energy efficiency, recycling, and waste management. They should also keep an eye on new technologies and products that can help improve the sustainability of buildings.

Greater Use of Technology

Technology is playing an increasingly important role in all aspects of business, including leasing. Leasing coordinators can utilize technology to streamline their processes and make them more efficient.

For example, many leasing coordinators use software to manage their listings and communicate with tenants. This allows them to spend less time on administrative tasks and more time on customer service.

How to Become a Leasing Coordinator

A leasing coordinator career can be a great way to get your foot in the door of the real estate industry. As a leasing coordinator, you’ll be responsible for managing the day-to-day operations of a commercial real estate property. This includes coordinating with tenants, landlords, and other professionals involved in the leasing process.

To become a leasing coordinator, it’s important to have strong communication skills and be able to work well under pressure. You should also have experience working in an office environment and be familiar with Microsoft Office software.

Related: How to Write a Leasing Coordinator Resume

Advancement Prospects

The leasing coordinator position is an entry-level position in the field of property management. Many leasing coordinators are promoted to leasing manager after a period of time, and some may eventually become property managers. Some leasing coordinators may also move into other positions in the field of property management, such as maintenance manager or office manager.

Leasing Coordinator Job Description Example

At [CompanyX], we’re looking for a detail-oriented and customer service-focused leasing coordinator to join our team. The leasing coordinator is responsible for assisting with all aspects of the leasing process, from application to move-in. He or she will work closely with the property manager to ensure that all leasing paperwork is completed accurately and in a timely manner, and will provide excellent customer service to all potential and current tenants. The ideal candidate will have prior experience in the leasing or property management field, and will be able to work independently with little supervision.

Duties & Responsibilities

  • Serve as the primary point of contact for all leasing inquiries, providing prompt and professional customer service
  • Respond to all phone calls, emails, and online inquiries in a timely manner
  • Schedule and confirm appointments with prospective tenants, real estate agents, and property managers
  • Give tours of available properties, highlighting features and amenities
  • Negotiate lease terms with prospective tenants and prepare lease documents for execution
  • Collect security deposits and first month’s rent from new tenants
  • Prepare move-in packets for new tenants, including keys, parking passes, and any other necessary information
  • Coordinate with maintenance staff to ensure that units are ready for move-in according to schedule
  • Keep accurate records of all current and past leases
  • Monitor lease expiration dates and send renewal notices to tenants in a timely manner
  • Handle tenant complaints and coordinate with maintenance staff to resolve issues in a timely and efficient manner
  • Assist with marketing efforts to promote vacant units

Required Skills and Qualifications

  • Bachelor’s degree in business, real estate, or related field
  • 1-2 years experience in customer service, sales, or related field
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Strong written and verbal communication skills
  • Excellent time management and organizational skills
  • Ability to work independently and as part of a team

Preferred Skills and Qualifications

  • Previous experience in leasing or property management
  • Working knowledge of Yardi or similar property management software
  • Bilingual (Spanish/English)
  • Exceptional customer service skills

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