Resume

Legal Secretary Resume Example & Writing Guide

Use this Legal Secretary resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

As a legal secretary, you’re the point person when it comes to managing the day-to-day operations of a law firm. You provide administrative support to attorneys by scheduling meetings, scheduling court appearances, organizing files, and more. You’re also responsible for managing the flow of information between parties in a legal matter—ensuring that lawyers have the information they need to make decisions and that clients are kept up to date.

Legal secretaries are often appreciated for their attention to detail, ability to stay calm under pressure, and willingness to help out wherever needed. And because legal secretaries work closely with attorneys on a daily basis, they need to have strong writing skills and a solid understanding of the law.

Here are some tips and an example to help you write a compelling legal secretary resume that hiring managers will love.

Michael Garcia
Los Angeles, CA | (123) 456-7891 | [email protected]
Summary

Skilled legal secretary with more than 10 years of experience providing administrative support to attorneys in a variety of practice areas. Proven ability to manage heavy caseloads, draft legal documents, and maintain client relationships.

Education
American River College Jun '10
Paralegal Certificate
American River College Jun '09
A.A. in Business Administration
Experience
Company A, Legal Secretary Jan '17 – Current
  • Assisted attorneys with legal research, document drafting and review, scheduling of meetings and hearings, client contact, etc.
  • Provided administrative support for the firm by creating and maintaining electronic documents using various software programs (e.g., Word, Excel).
  • Maintained attorney calendars to ensure proper time allocation among cases/clients as well as other professional commitments such as continuing education requirements.
  • Prepared correspondence on behalf of attorneys in response to inquiries from clients or third parties regarding pending matters or general information about a case or client(s).
  • Performed miscellaneous clerical duties including copying, filing, mailing letters/documents within the office and externally, preparing outgoing mailings such as invoices and statements of account due, etc., ordering supplies when needed, etc..
Company B, Legal Secretary Jan '12 – Dec '16
  • Created and maintained filing system for over 100,000 documents in accordance with client confidentiality requirements
  • Prepared pleadings, motions, discovery requests and other legal documents according to attorney instructions
  • Scheduled meetings, conference calls and travel arrangements as needed; booked flights and hotels on behalf of attorneys
  • Managed calendar appointments for five attorneys using Outlook software; ensured availability of necessary resources
  • Maintained records of billing activities including time entry submissions and payments received from clients
Company C, Legal Assistant Jan '09 – Dec '11
  • Drafted correspondence, motions, memoranda of law, responses to discovery and other legal documents as necessary.
  • Maintained attorney’s calendars in Outlook and handled general office duties such as copying and filing papers.
  • Assisted attorneys by conducting research on various topics related to their cases when needed.
Certifications
  • Certified Legal Secretary
  • Certified Shorthand Reporter
  • Certified Paralegal
Skills

Industry Knowledge: Contract Law, Legal Research, Memorandum Writing, Legal Writing, Legal Analysis, Legal Research, Legal Drafting
Technical Skills: Microsoft Office Suite, QuickBooks, Lexis-Nexis, Westlaw, and Ria
Soft Skills: Communication, Attention to Detail, Problem Solving, Teamwork, Organization

How to Write a Legal Secretary Resume

Here’s how to write a legal secretary resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters will see. And they have to be compelling enough to make them want to read the rest of your resume.

So rather than just listing your responsibilities, you should use bullet points to describe how you contributed to the organization. For example, rather than saying you “provided administrative support for attorneys,” you could say you “provided administrative support for 10 attorneys, managing calendars, scheduling meetings, and drafting documents for review in a fast-paced environment.”

The second bullet point paints a much clearer picture of what the job entailed and what level of responsibility it required. And it also provides a quantifiable measure of how many attorneys you worked with.

Related: What Is a Legal Secretary? How to Become One

Identify and Include Relevant Keywords

Chances are that when you submit your resume for a legal secretary role, it will be scanned by an applicant tracking system (ATS) for certain keywords. This program will search for terms related to the job, like “document preparation” or “trial experience” in order to determine whether your skills and experience match the job opening. If you don’t have enough relevant keywords on your resume, the ATS might filter out your application.

That’s why it’s important to include relevant keywords throughout all the sections of your resume. You can start by reading through the job posting and including any terms that seem relevant. Here are some common legal secretary keywords to get you started:

  • Legal Advice
  • Legal Writing
  • Legal Research
  • Litigation
  • Legal Document Preparation
  • Civil Litigation
  • Corporate Law
  • Legal Secretary
  • Trials
  • Westlaw
  • Commercial Litigation
  • LexisNexis
  • Law
  • Document Drafting
  • Hearings
  • Labor and Employment Law
  • Mediation
  • Document Review
  • Intellectual Property
  • Customer Service
  • Office Administration
  • Legal Compliance
  • Microsoft Access
  • Legal Industry
  • Time Management
  • Teamwork
  • Arbitration
  • Corporate Governance
  • Family Law
  • Privacy Law

Showcase Your Technical Skills

Legal secretaries are responsible for a variety of tasks, from preparing court documents to organizing files. They use a variety of software programs and systems to complete these tasks, so it is important for them to list their technical skills on their resumes.

Some of the programs and systems that legal secretaries are typically expected to be proficient in include: legal research databases, case management software, document management software, and transcription software. Additionally, legal secretaries should be familiar with the format and structure of legal documents.

Related: How Much Does a Legal Secretary Make?

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Make Sure Your Resume Is Easy to Scan

There are a few things you can do to make your resume look more professional and polished. First, use a standard font type and size throughout the document. You should also left-align your text and use bullets instead of paragraphs to list your experiences. Additionally, try to limit your use of bolding, italics, and all-caps, and use digits for numbers. Finally, leave some white space on the page to help the recruiter easily scan through your information.

Be Concise

It is generally recommended that your resume be one or two pages long. A one-page resume is good for recent graduates and those who do not have a lot of work experience. A two-page resume is more suitable for experienced professionals. When trimming down your resume, be sure to remove any irrelevant information and focus on the most relevant details.

Proofread

Proofreading your resume is an important step in ensuring that it looks its best. There are a few key things to watch for: spelling mistakes, punctuation mistakes, and grammatical mistakes. You should also be aware of easily confused words, such as their/there/they’re and to/too/two. Spell checking your resume is a good start, but you should also have someone else proofread it for you to catch any mistakes that you may have missed.

Consider a Summary

The resume summary statement is an excellent way to introduce yourself to potential employers and showcase the skills and experiences that make you the perfect candidate for the job. When writing your summary, be sure to focus on your relevant skills and experiences, and explain how you can use them to benefit the organization. Keep it short and sweet, and make sure to target the position you’re applying for.

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