What Does a Maintenance Coordinator Do?

Maintenance coordinators are responsible for overseeing the day-to-day operations of a building’s maintenance department. They commonly work with contractors, vendors and other outside parties to ensure that all equipment and systems are functioning properly.

Maintenance coordinators may also be tasked with developing new procedures or policies related to their area of responsibility. This might include anything from creating checklists for routine inspections to establishing guidelines for handling emergency situations.

Maintenance Coordinator Job Duties

Maintenance coordinators have a wide range of responsibilities, which can include:

• Creating work orders for maintenance staff and contractors to complete projects that require skilled labor
• Coordinating with insurance companies to ensure claims are filed promptly and accurately
• Performing hands-on maintenance tasks such as plumbing repairs, electrical work, carpentry work, or cleaning buildings
• Coordinating with architects and contractors to ensure that construction projects run smoothly and according to schedule
• Monitoring energy usage in order to detect patterns in energy consumption and make recommendations for improvements
• Performing inspections to ensure that building equipment and facilities meet safety standards
• Overseeing day-to-day operations of the repair facility, including scheduling repairs and monitoring progress on current projects
• Managing inventory of supplies and equipment used in maintenance projects
• Coordinating with other departments to ensure that building systems are functioning properly

Maintenance Coordinator Salary & Outlook

Maintenance coordinators’ salaries vary depending on their level of education and experience, the company size and geographic location. They may also earn additional compensation in the form of overtime.

• Median Annual Salary: $52,500 ($25.24/hour)
• Top 10% Annual Salary: $122,000 ($58.65/hour)

The employment of maintenance coordinators is expected to grow at an average rate over the next decade.

Demand for these workers will depend on the types of equipment and machinery used in manufacturing facilities. As companies invest in new equipment, they will need to hire more maintenance coordinators to ensure that the equipment continues to function properly.

Related: Maintenance Coordinator Interview Questions and Answers

Maintenance Coordinator Job Requirements

There are several qualifications required to obtain a position as a maintenance coordinator. They include:

Education: A high school diploma is often a minimum requirement for maintenance coordinators, but many employers prefer a minimum of an associate’s degree in facilities management or a related field. Some facilities management professionals choose to pursue a bachelor’s degree in facilities management or a related field, such as business administration, to gain a deeper understanding of business principles and management.

Training & Experience: Maintenance coordinators typically receive on-the-job training from their new employer. This training may include learning the company’s policies and procedures, as well as the specific equipment and software they use.

Certifications & Licenses: While certifications are not required for a maintenance coordinator role, they can be valuable for candidates applying for jobs. Certifications demonstrate that a professional has the knowledge and experience to perform the duties required for a specific role.

Maintenance Coordinator Skills

Maintenance coordinators need the following skills in order to be successful:

Communication: Maintenance coordinators communicate with many different people throughout the workday. They often communicate with maintenance staff, supervisors and managers to relay information and answer questions. They also communicate with employees to answer questions and provide feedback. Effective communication skills can help a maintenance coordinator be an approachable and helpful resource for employees.

Organization: Maintenance coordinators often have strong organizational skills, which can help them keep track of multiple projects and tasks at once. Organization skills can also help you keep track of maintenance records and files, which can be important for the success of your job.

Problem-solving: Maintenance coordinators are responsible for overseeing the maintenance of a company’s property. This means they are responsible for ensuring all maintenance requests are filled in a timely manner and that all maintenance issues are resolved. This requires problem-solving skills as maintenance coordinators must be able to identify the source of an issue and find a solution.

Time management: Maintenance coordinators often have multiple tasks to complete in a day. Having good time management skills can help you prioritize your tasks and complete them in a timely manner. This can help you meet deadlines and maintain a positive work ethic.

Leadership: Maintenance coordinators often work with a team of other maintenance staff and may be responsible for delegating tasks and overseeing the maintenance schedule. Leadership skills can help you motivate your team and ensure that everyone is working together to complete their duties. You can also use leadership skills to ensure that your team is following safety protocols and maintaining the building in good condition.

Maintenance Coordinator Work Environment

Maintenance coordinators work in a variety of settings, including office buildings, factories, and other large organizations. They typically work full time and may occasionally have to work evenings or weekends to respond to emergencies. Maintenance coordinators typically work in well-lit and ventilated areas. They may be exposed to noise from machinery and to fumes from cleaning products and other chemicals. They may also be exposed to risks from electrical shock, falls, and other injuries.

Maintenance Coordinator Trends

Here are three trends influencing how maintenance coordinators work. Maintenance coordinators will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Need for More Technical Skills

The need for more technical skills is a trend that is quickly becoming apparent in the maintenance industry. As businesses become more reliant on technology, they are also increasingly looking for technicians who have the expertise to keep their systems running smoothly.

This means that maintenance coordinators will need to be able to not only manage projects and schedules, but also understand how to fix complex problems. They will also need to be able to communicate effectively with other members of the team, as well as with customers.

More Collaboration Between Maintenance and Operations

As businesses continue to evolve, there is an increasing demand for collaboration between maintenance and operations teams. This is because both departments play a critical role in keeping a business running smoothly, and by working together they can achieve results that would not be possible if they were operating independently.

Maintenance coordinators can capitalize on this trend by developing strong relationships with members of other departments. This will allow them to work together to find solutions to common problems and create a more efficient workplace overall.

Greater Focus on Preventative Maintenance

As businesses become more aware of the importance of preventive maintenance, they are beginning to invest more money into this area. This is leading to an increased demand for maintenance coordinators who can help ensure that equipment is kept in good working order.

Maintenance coordinators can capitalize on this trend by becoming experts in preventive maintenance techniques. They can then use this knowledge to help businesses save money by identifying potential problems before they become too serious.

How to Become a Maintenance Coordinator

A career as a maintenance coordinator can be rewarding in many ways. It offers the opportunity to work with a variety of people and machines, to learn new skills, and to see your hard work pay off. You’ll also have the chance to make a real difference in the lives of others by keeping their homes, businesses, and communities safe and functioning smoothly.

To be successful in this field, it’s important to have a strong understanding of mechanical systems, electrical systems, and plumbing systems. You should also be able to read blueprints and understand construction plans. Additionally, you should be able to use math and science skills to calculate measurements and determine how things will fit together.

If you want to become a maintenance coordinator, start by gaining experience in the trades. Work on construction sites or in factories to learn about different types of machinery and how they work. Take classes in math and science so that you can better understand engineering concepts. And take courses in blueprint reading and construction planning so that you can understand how buildings are built.

Advancement Prospects

The maintenance coordinator is responsible for the upkeep and repair of all buildings and equipment for a company. He or she supervises the maintenance staff and schedules all repairs and preventive maintenance. The maintenance coordinator also orders all parts and supplies needed for repairs.

The maintenance coordinator position is usually filled by someone with experience in the maintenance field. He or she may have started out as a maintenance worker and been promoted to coordinator. Some companies require that the coordinator have a bachelor’s degree in engineering, business, or a related field.

Maintenance Coordinator Job Description Example

The Maintenance Coordinator is responsible for the organization and coordination of all maintenance activities for the property. This includes, but is not limited to, work order management, scheduling of vendors and contractors, and coordination of all move-in/move-out activities. The Maintenance Coordinator will also be responsible for maintaining the property’s preventive maintenance program and ensuring that all equipment and systems are properly maintained and serviced. The ideal candidate will have experience in property management, maintenance, or a related field. He or she must be highly organized and detail-oriented, with excellent communication and customer service skills.

Duties & Responsibilities

• Schedule and coordinate all maintenance activities, both preventative and corrective, across multiple locations while adhering to company policies and procedures
• Work with vendors to ensure timely completion of scheduled maintenance tasks and emergency repairs as needed
• Maintain accurate and up-to-date records of all maintenance activities, including work order requests, invoices, and preventive maintenance logs
• Monitor inventory levels of spare parts and supplies, placing orders as necessary to maintain optimal stock levels
• Assist in the development and implementation of new maintenance protocols and procedures
• Train new employees on proper maintenance procedures
• Conduct regular safety audits of all equipment and facilities to identify potential hazards
• Investigate and troubleshoot reported problems, taking appropriate action to resolve issues in a timely manner
• Prepare detailed reports on all maintenance activities as requested
• Liaise with other departments as needed to ensure smooth operations
• Adhere to all company policies and OSHA regulations
• Perform other duties as assigned

Required Skills and Qualifications

• High school diploma or equivalent
• Proven experience as maintenance coordinator or similar role
• Working knowledge of MS Office, Google Docs, and CMMS software programs
• Excellent communication, interpersonal, and organizational skills
• Ability to multitask and prioritize tasks
• Strong attention to detail

Preferred Skills and Qualifications

• Associate’s degree in engineering, facilities management, or related field
• Bachelor’s degree in engineering, facilities management, or related field
• Certification in Facilities Management (CFM) or Certified Plant Maintenance Manager (CPMM)
• 5+ years of experience in facilities management, engineering, or related field
• Experience working in a corporate office environment