Medical Practice Administrator Resume Example & Writing Guide

Use this Medical Practice Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Medical practice administrators are responsible for managing the day-to-day operations of a medical practice. They oversee staff, coordinate with insurance companies, handle patient records and billing, and keep doctors informed about trends in their field.

Because medical practice administrators work in a highly regulated field, it’s important that they have a strong understanding of medical terminology and insurance guidelines. It’s also important that they have experience navigating HIPAA regulations. And because the medical field is growing so rapidly, it’s crucial that medical practice administrators stay on top of trends in healthcare delivery.

Here are some tips and an example for writing your medical practice administrator resume to help you stand out from the crowd when applying for jobs.

Mary Thompson
Phoenix, AZ | (123) 456-7891 | [email protected]

Skilled medical practice administrator with more than 10 years of experience in the healthcare industry. Proven track record of successfully managing and directing medical practices. Demonstrated expertise in human resources, billing, and financial management.

University of Phoenix Jun '10
Northern Arizona University Jun '06
B.S. in Business Administration
Company A, Medical Practice Administrator Jan '17 – Current
  • Managed the day-to-day operations of a medical practice, including hiring and terminating staff, managing budgets, developing policies and procedures, etc.
  • Provided clinical leadership to ensure that all patients receive high quality care in accordance with applicable laws and regulations.
  • Developed strategies for increasing patient volume and profitability while maintaining or improving the quality of care provided to patients.
  • Ensured compliance with applicable federal/state regulations regarding physician practices (e.g., Stark Law).
  • Served as a liaison between physicians and management on issues related to staffing, budgeting, marketing, etc.
Company B, Medical Practice Administrator Jan '12 – Dec '16
  • Created and implemented a new patient referral program that increased the number of patients by 25%
  • Managed all aspects of billing, including negotiating with insurance companies to ensure timely payments
  • Conducted regular meetings with medical staff to discuss performance reviews and any upcoming changes in policy
  • Collaborated with management team on strategic planning for future growth opportunities within the practice
  • Oversaw daily operations of the practice, including scheduling appointments, maintaining inventory levels and payroll
Company C, Medical Records Clerk Jan '09 – Dec '11
  • Maintained and updated patient medical records in accordance with HIPAA regulations.
  • Organized and filed patient medical records in a timely and efficient manner.
  • Retrieved patient medical records as requested by doctors, nurses, and other healthcare staff.
  • Certified Medical Practice Executive
  • Certified Professional in Healthcare Quality
  • Certified Healthcare Facility Manager

Industry Knowledge: HIPAA, CPT, ICD-9, EMR, CMS, Medicare/Medicaid, Surgery, Payer, Patient Care, Insurance, Billing
Technical Skills: Microsoft Office Suite, Quickbooks, Salesforce, Workday, Medisoft, Cerner, EHRs, Phlebotomy
Soft Skills: Communication, Leadership, Teamwork, Problem Solving, Customer Service, Time Management, Team Building

How to Write a Medical Practice Administrator Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

When you’re writing your bullet points, it can be tempting to simply list your responsibilities. But that’s not going to make a strong impression on recruiters. Instead, you should use your bullet points to demonstrate your value by using specific examples and numbers.

For example, rather than saying you “managed staff,” you could say that you “increased clinic efficiency by 15% through new scheduling procedures and reduced turnover rate among front desk staff by 20% through new training program.”

Notice how the second bullet point is more specific and provides a clear number to demonstrate the impact of the work.

Identify and Include Relevant Keywords

When you submit your resume for a medical practice administrator role, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. This software looks for certain terms related to the position, like “medical coding” or “patient relations” in order to determine whether your skills and experience are a match for the job opening. If you don’t have the right keywords on your resume, the ATS might discard your application before a recruiter has a chance to review it.

To make sure your resume makes it past the ATS, use this list of common medical practice administrator keywords as a starting point:

  • Medical Practice Management
  • Healthcare Management
  • Medicine
  • Medical Terminology
  • Healthcare
  • Electronic Medical Record (EMR)
  • U.S. Health Insurance Portability and Accountability Act (HIPAA)
  • Medical Billing
  • Medical Coding
  • Healthcare Information Technology (HIT)
  • Medical Records
  • Hospitals
  • Medical Assisting
  • Medicare
  • Administrative Skills
  • Health Insurance
  • Office Administration
  • Patient Safety
  • Teamwork
  • Phonetic Alphabet
  • Vital Signs
  • Cardiopulmonary Resuscitation (CPR)
  • Clinical Research
  • Time Management
  • Data Entry
  • Microsoft Access
  • Non-Profit Organizations
  • Social Media
  • Public Speaking
  • Communication

Showcase Your Technical Skills

As a medical practice administrator, you will need to be proficient in a variety of software programs and systems in order to effectively manage the day-to-day operations of a medical practice. These programs might include electronic health records (EHR) software, practice management software, billing and coding software, and scheduling software. Additionally, you will need to be familiar with the various regulations and laws that govern the medical industry.


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