Medical Records Coordinator Resume Example & Writing Guide

Use this Medical Records Coordinator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Medical records coordinators are the bridge between patients and their medical records. They’re tasked with ensuring that medical records are created, stored, and accessible when patients need them most.

If you’re passionate about helping others and want to work with huge amounts of data in a high-pressure environment, then you might be ready to make the jump into medical records. But before you can land that dream job, you need a resume that showcases your skills and experience in a way that will impress hiring managers.

Follow these tips and resume example to write a medical records coordinator resume that hiring managers will love.

David Moore
New York City, NY | (123) 456-7891 | [email protected]

Meticulous and compassionate medical records coordinator with more than 10 years of experience in the healthcare industry. Proven ability to manage and organize patient data while ensuring compliance with HIPAA regulations. Eager to utilize expertise in a position that allows for continued growth and development.

SUNY Downstate Medical Center Jun '10
B.S. in Health Information Management
Company A, Medical Records Coordinator Jan '17 – Current
  • Managed the flow of medical records through the department and ensured that all documentation is complete, accurate, legible, and timely.
  • Provided training to new employees on EMR system functions including but not limited to charting procedures, searching for charts by patient name or ID number, etc.
  • Assisted with audits as needed regarding compliance with regulations and guidelines related to confidentiality of health information.
  • Maintained a high level of knowledge in HIPAA regulations and participated in ongoing education opportunities provided by vendor/hospital systems as well as hospital staff meetings.
  • Participated in Quality Improvement activities such as data collection and analysis using appropriate tools (e.g., CPOE).
Company B, Medical Records Coordinator Jan '12 – Dec '16
  • Created a database of patient information, including medical history and insurance details to ensure accurate billing
  • Ensured that all patients received the correct prescriptions by verifying orders with pharmacists before filling them
  • Maintained confidentiality of patient records at all times; ensured HIPAA compliance through regular training
  • Collaborated with physicians on treatment plans for each patient based on their individual needs and circumstances
  • Scheduled appointments, verified insurance coverage and collected co-pays from patients upon check-in
Company C, Medical Records Clerk Jan '09 – Dec '11
  • Managed the process of scanning and indexing medical records into the electronic health record system.
  • Retrieved and assembled patient medical records for physician review and chart completion.
  • Maintained the integrity of medical records by ensuring all records were complete, accurate, and filed in a timely manner.
  • Certified Professional Coder (CPC)
  • Certified Tumor Registrar (CTR)
  • Certified Health Information Technician (CHIT)

Industry Knowledge: HIPAA, Faxing, Telephonic Communication, Electronic Medical Records, Electronic Health Records, Coding, Billing
Technical Skills: Microsoft Office Suite, Windows, Medical Terminology, CPT, ICD-9, EHR, HIPAA
Soft Skills: Communication, Teamwork, Attention to Detail, Problem Solving, Leadership

How to Write a Medical Records Coordinator Resume

Here’s how to write a medical records coordinator resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities. But that’s not enough to make a strong impression. Instead, you should use your bullet points to demonstrate your value by describing how you contributed to the organization.

For example, rather than saying you “managed patient records,” you could say that you “managed patient records for 15-physician practice, ensuring all records were up to date and accessible by all providers.”

The second bullet point paints a clearer picture of what exactly you did and how it helped the organization. And it also provides a quantifiable detail about the size of the practice.

Identify and Include Relevant Keywords

When you apply for a job as a medical records coordinator, your resume is likely to be scanned by an applicant tracking system (ATS) for certain keywords. This software looks for certain terms related to the job, like “medical records” and “healthcare” in order to determine whether your skills and experience are a match for the position. If you don’t have the right keywords on your resume, it might not make it past the ATS and into the hands of a recruiter.

To make sure you include all the right keywords on your medical records coordinator resume, refer to the list below:

  • Medical Records
  • Electronic Medical Record (EMR)
  • Healthcare
  • U.S. Health Insurance Portability and Accountability Act (HIPAA)
  • Hospitals
  • Data Entry
  • Medical Terminology
  • Healthcare Management
  • Healthcare Information Technology (HIT)
  • Healthcare Information Management
  • Medical Billing
  • Medical Coding
  • Cardiopulmonary Resuscitation (CPR)
  • Administrative Assistance
  • Medical Transcription
  • Office Administration
  • Insurance Verification
  • Customer Service
  • Patient Safety
  • Hospitality
  • Hospitality Management
  • Time Management
  • Hotel Management
  • Public Speaking
  • Sales
  • Food & Beverage
  • Microsoft Access
  • Teamwork
  • Teaching
  • Coaching

Showcase Your Technical Skills

As a medical records coordinator, you will be responsible for maintaining and organizing patient medical records. To do this effectively, you will need to be proficient in the use of various software programs, such as electronic health records (EHR) systems, medical coding systems, and medical billing systems. You should also be familiar with Microsoft Office Suite programs, such as Word and Excel, as you will need to use these to create reports and track data.


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