Museum Archivist Resume Example & Writing Guide

Use this Museum Archivist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

As an archivist, you’re tasked with collecting, organizing, preserving, and providing access to historical records and artifacts. And it’s a job that combines your love of history with your passion for helping people discover new information.

Because there are so many different types of archives out there—from museums to libraries to government agencies—the scope of work can vary greatly from one position to another. But the core responsibilities remain the same across the board: archivists manage records to ensure they’re preserved for posterity and made accessible to the public. They also help researchers find information and conduct research themselves.

Whether you’re just starting out as an archivist or looking to make a career change, here are some tips and an example to help you write a resume that will land you an interview in no time.

Jennifer Thomas
Houston, TX | (123) 456-7891 | [email protected]

Seasoned museum archivist with over eight years of experience working in archives and special collections. Skilled in cataloging and preserving archival materials, conducting research, and providing reference services. Passionate about making history accessible to all.

University of Texas at Austin Jun '10
M.A. in Museum Studies
University of Texas at Austin Jun '06
B.A. in History
Company A, Museum Archivist Jan '17 – Current
  • Managed the collection of over 100,000 items and ensured proper care for artifacts through documentation and conservation.
  • Provided research support to curators, interns, students, and other researchers in person or via email/phone inquiries regarding collections management issues related to specific objects or projects.
  • Assisted with exhibit development by providing accessioning data on new acquisitions as well as researching existing materials that may be used in future exhibits.
  • Maintained a database of all museum holdings including object information such as description, acquisition date, donor info etc., location within the building (gallery), condition reports when applicable, photographs of each item when available, etc..
  • Created digital records for incoming material using MuseumVault software and assisted with digitizing old photos from our photo archive into high-resolution images suitable for online display using Adobe Photoshop & Lightroom software.
Company B, Museum Archivist Jan '12 – Dec '16
  • Assisted in the development of a new archival system that improved efficiency and streamlined recordkeeping
  • Created an inventory for all artifacts, which allowed curators to better plan exhibits based on available resources
  • Maintained records of loans, donations, accessions and deaccessions for each artifact in the collection
  • Managed incoming and outgoing mail as well as phone calls from donors, researchers and general public inquiries
  • Collaborated with other museum staff members to create exhibitions around specific themes or topics within the collection
Company C, Collections Assistant Jan '09 – Dec '11
  • Made outbound collection calls to customers with delinquent accounts in order to collect payment.
  • Negotiated payment plans with customers to bring accounts up to date.
  • Maintained accurate records of all account activity and customer interactions in customer relationship management software.
  • Certified Archivist
  • Certificate in Museum Studies
  • Museum Collections Management Certification

Industry Knowledge: Collections Management, Security, Artifact Handling, Museum Building, Museum Operations
Technical Skills: Microsoft Office Suite, Access, Filemaker, PivotTable, Excel, Google Analytics, Google Sheets, Dropbox, Access, QuickBooks, Salesforce
Soft Skills: Leadership, Teamwork, Positive Attitude, Initiative, Problem Solving, Critical Thinking, Communication, Documentation, Writing

How to Write a Museum Archivist Resume

Here’s how to write a museum archivist resume of your own.

Write Compelling Bullet Points

Bullet points are the most effective way to showcase your experience and qualifications. And when it comes to bullet points, the more specific and detailed you can be, the better.

For example, rather than saying you “managed digital collections,” you could say you “managed digital collections of over 10,000 items, including photographs, videos, and documents, for online archive of 20th century American art.”

The second bullet point is much more specific and provides more detail about what exactly you did and the scope of your work.

Identify and Include Relevant Keywords

When you submit your resume for a museum archivist role, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for specific terms related to the job, like “history” or “archives,” in order to determine whether your skills and experience are a match for the position. If you don’t have the right keywords on your resume, the ATS might not forward your application to a recruiter.

To make sure you rank high on the list of candidates, use this list of common museum archivist keywords as a starting point:

  • Museology
  • Archives
  • Museum Studies
  • Art History
  • Conservation
  • Curating
  • Museum Conservation
  • Art
  • Collections Management
  • Conservation Science
  • Gallery Administration
  • History of Art
  • Visual Arts
  • Exhibition Design
  • Graphic Design
  • Museum Management
  • Cataloging
  • Historic Preservation
  • History
  • Public History
  • Collections Care
  • Art Conservation
  • Research
  • Metadata
  • History of Conservation
  • Photography
  • Digital Image Processing
  • Curation
  • Museum Education
  • Archive Administration

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