Office Administrator Resume Example & Writing Guide
Use this Office Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.
Office administrators are the glue that holds an office together. They manage the day-to-day operations of their department or company, providing support to their colleagues while maintaining a high level of efficiency. Office administrators are often a company’s first point of contact with the outside world, so they need to be friendly and welcoming. They need to have excellent organizational skills to keep track of everything happening in the office. And they need to have strong communication skills to liaise with coworkers and clients alike.
If you’re ready to take your office administration skills to the next level or you’re just looking for a new opportunity, an office administrator resume is your ticket into the job market. Here are some tips and an example to help you write yours.
How to Write an Office Administrator Resume
Here’s how to write an office administrator resume of your own.
Write Compelling Bullet Points
When you’re writing bullet points, it can be tempting to focus on the tasks and responsibilities of your job. But if you want to stand out from other candidates, you need to go beyond that and focus on the results of your work.
For example, rather than saying you “provided customer service over the phone,” you could say that you “increased customer satisfaction by 15% through proactive phone calls to resolve issues before customers called in.”
The second bullet point is much stronger because it provides specific numbers and details about how you contributed to the company. It also shows that you took initiative to solve problems and that you were able to achieve results.
Related: What Is an Office Administrator? How to Become One
Identify and Include Relevant Keywords
When you apply for a job as a secretary or office administrator, your resume is usually scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms related to the job, like “clerical” or “office management.” If your resume doesn’t have enough of the right keywords, your application might not even be seen by a human.
To make sure your resume makes it past the ATS, focus on including relevant keywords throughout all sections of your application. Here are some of the most commonly used office administrator keywords:
- Office Administration
- Microsoft Access
- Administrative Assistance
- Administration
- Data Entry
- Teamwork
- Customer Service
- Leadership
- Organization Skills
- Time Management
- Human Resources (HR)
- Communication
- Public Speaking
- Executive Administrative Assistance
- Accounts Payable
- Social Media
- Research
- Phone Etiquette
- Employee Relations
- Management
- Marketing
- Research Writing
- Administration Assistance
- Payroll
- Human Resources Information Systems (HRIS)
- Diary Management
- Telephone Manner
- Customer Support
- Administration Management
- Contact Centers
Showcase Your Technical Skills
office administrators use a variety of software programs to complete their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by office administrators. Additionally, office administrators may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.
Related: How Much Does an Office Administrator Make?
Remember The Basics
As you draft your resume, you’ll want to keep a few basic guidelines in mind.
Make It Easy to Scan
When formatting your resume, there are a few things you can do to make it easier to read and understand. Left-align your text, use a standard font type and size, and keep your bullets concise. You should also try to have some white space on your resume to help the recruiter easily scan through your information.
Be Concise
There is no one perfect length for a resume. However, a one-page resume is the best option for recent graduates and those early in their career. You want to be succinct and get your point across quickly, so brevity is key. If you have more than 10 years of experience, you can make a two-page resume, but be selective about the content that you include.
Check Your Work
Proofreading your resume is an important step in ensuring that it looks its best. There are a few key things to watch for: spelling mistakes, punctuation mistakes, and grammatical mistakes. You should also be aware of easily confused words, such as their/there/they’re and to/too/two. Spell checking your resume is a good start, but you should also have someone else proofread it for you.
Use a Summary
When it comes to resumes, a well-written summary statement can be extremely helpful in providing context for your experience and skills. By explaining who you are, what you do, and what you’re looking to do next, you can help potential employers to better see how you might be a good fit for the role you’re applying for. Additionally, a well-crafted summary can help to highlight your most relevant skills and experiences, which can make you stand out from the competition. If you’re looking to give your resume a little extra boost, a well-written summary statement is a great way to do it.
Related Resume Examples
