Resume

Office Manager Resume Example & Writing Guide

Use this Office Manager resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Office managers are responsible for overseeing all aspects of their organization’s administrative functions. They’re the ones who keep the office running smoothly. Office managers oversee things like human resources, payroll, benefits, insurance, and office equipment. They’re also responsible for budgeting, planning, organizing, and coordinating office events like company parties and holiday celebrations.

Because office managers often have their hands in many different pots, they need to be highly organized and meticulous planners who can juggle multiple projects at once. They also need to be great communicators who can work well with others across departments.

Here are some tips and an example to help you write a strong office manager resume that will get you noticed by recruiters.

Jennifer Thomas
Los Angeles, CA | (123) 456-7891 | [email protected]
Summary

Efficient and versatile office manager with eight years of experience in a corporate setting. Proven track record in managing all aspects of an office, including HR, facilities, and budgeting. Excels at creating a positive and productive work environment.

Education
California State University, East Bay Jun '10
B.A. in Business Administration
Experience
Company A, Office Manager Jan '17 – Current
  • Managed the office staff and assisted with daily operations, including hiring, firing, training, scheduling, etc.
  • Provided clerical support for all departments in the company by performing a variety of duties such as copying documents, filing paperwork, mailing correspondence and packages, making travel arrangements and maintaining contact lists.
  • Maintained inventory control of office supplies and equipment to ensure adequate supply levels at all times.
  • Assisted with special projects as assigned by management or other department heads within the organization.
  • Performed general administrative tasks related to accounting functions such as accounts payable/receivable processing and payroll preparation.
Company B, Office Manager Jan '12 – Dec '16
  • Spearheaded the implementation of a new customer relationship management system, which improved customer satisfaction by 10%
  • Managed all aspects of payroll and benefits for 100+ employees; implemented quarterly meetings to review spending habits
  • Conducted regular inventory audits and maintained an accurate record of supplies on hand at all times
  • Implemented a new filing system that reduced paper waste by 50% and increased productivity 5%
  • Oversaw the renovation of office space, increasing square footage by 25% while reducing costs 15%
Company C, Administrative Intern Jan '09 – Dec '11
  • Answered and routed incoming calls, took accurate messages when necessary.
  • Greeted and assisted visitors in a professional manner.
  • Maintained office equipment and placed service calls when necessary.
Skills

Industry Knowledge: Accounting, Human Resources, Office Management, Marketing, Impersonation
Technical Skills: Microsoft Office Suite, QuickBooks, Microsoft Project, Event Planning, HIPAA
Soft Skills: Communication, Teamwork, Problem Solving, Conflict Resolution, Empathy, Leadership

How to Write an Office Manager Resume

Here’s how to write an office manager resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific, descriptive language. Rather than saying you “managed office staff,” you could say you “managed office staff to increase productivity by 15% in six months, resulting in a $200K increase in annual revenue.”

The second bullet point is much more impressive because it provides specific numbers and details about what you did and the results of your work.

Related: What Is an Office Manager? How to Become One

Identify and Include Relevant Keywords

Applicant tracking systems (ATS) are used by many companies to manage the recruitment process. When you submit your resume, the ATS will scan it for certain keywords related to the job opening. If your resume doesn’t have enough of the right keywords, the ATS might not forward it to a recruiter.

One way to make sure your resume makes it past the ATS is to include keywords in your work experience, skills, and education sections. Here are some commonly used keywords for office manager positions:

  • Office Administration
  • Administration
  • Customer Service
  • Microsoft Access
  • Human Resources (HR)
  • Management
  • Accounting
  • Project Management
  • Team Leadership
  • Negotiation
  • Sales
  • Business Strategy
  • Teamwork
  • Marketing
  • Payroll
  • Invoicing
  • Accounts Payable
  • Payroll Processing
  • Data Entry
  • Financial Reporting
  • Strategic Planning
  • Bookkeeping
  • Accounts Receivable (AR)
  • Microsoft Dynamics NAV
  • Financial Accounting
  • Social Media
  • Social Media Marketing
  • Management Consulting
  • Team Building
  • Budgeting

Showcase Your Technical Skills

Office managers typically use a variety of software programs to complete their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by office managers. Additionally, office managers may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.

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