Office Manager Resume Example & Writing Guide

Use this Office Manager resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Office managers are responsible for overseeing all aspects of their organization’s administrative functions. They’re the ones who keep the office running smoothly. Office managers oversee things like human resources, payroll, benefits, insurance, and office equipment. They’re also responsible for budgeting, planning, organizing, and coordinating office events like company parties and holiday celebrations.

Because office managers often have their hands in many different pots, they need to be highly organized and meticulous planners who can juggle multiple projects at once. They also need to be great communicators who can work well with others across departments.

Here are some tips and an example to help you write a strong office manager resume that will get you noticed by recruiters.

Jennifer Thomas
Los Angeles, CA | (123) 456-7891 | [email protected]

Efficient and versatile office manager with eight years of experience in a corporate setting. Proven track record in managing all aspects of an office, including HR, facilities, and budgeting. Excels at creating a positive and productive work environment.

California State University, East Bay Jun '10
B.A. in Business Administration
Company A, Office Manager Jan '17 – Current
  • Managed the office staff and assisted with daily operations, including hiring, firing, training, scheduling, etc.
  • Provided clerical support for all departments in the company by performing a variety of duties such as copying documents, filing paperwork, mailing correspondence and packages, making travel arrangements and maintaining contact lists.
  • Maintained inventory control of office supplies and equipment to ensure adequate supply levels at all times.
  • Assisted with special projects as assigned by management or other department heads within the organization.
  • Performed general administrative tasks related to accounting functions such as accounts payable/receivable processing and payroll preparation.
Company B, Office Manager Jan '12 – Dec '16
  • Spearheaded the implementation of a new customer relationship management system, which improved customer satisfaction by 10%
  • Managed all aspects of payroll and benefits for 100+ employees; implemented quarterly meetings to review spending habits
  • Conducted regular inventory audits and maintained an accurate record of supplies on hand at all times
  • Implemented a new filing system that reduced paper waste by 50% and increased productivity 5%
  • Oversaw the renovation of office space, increasing square footage by 25% while reducing costs 15%
Company C, Administrative Intern Jan '09 – Dec '11
  • Answered and routed incoming calls, took accurate messages when necessary.
  • Greeted and assisted visitors in a professional manner.
  • Maintained office equipment and placed service calls when necessary.

Industry Knowledge: Accounting, Human Resources, Office Management, Marketing, Impersonation
Technical Skills: Microsoft Office Suite, QuickBooks, Microsoft Project, Event Planning, HIPAA
Soft Skills: Communication, Teamwork, Problem Solving, Conflict Resolution, Empathy, Leadership

How to Write an Office Manager Resume

Here’s how to write an office manager resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific, descriptive language. Rather than saying you “managed office staff,” you could say you “managed office staff to increase productivity by 15% in six months, resulting in a $200K increase in annual revenue.”

The second bullet point is much more impressive because it provides specific numbers and details about what you did and the results of your work.

Related: What Is an Office Manager? How to Become One

Identify and Include Relevant Keywords

Applicant tracking systems (ATS) are used by many companies to manage the recruitment process. When you submit your resume, the ATS will scan it for certain keywords related to the job opening. If your resume doesn’t have enough of the right keywords, the ATS might not forward it to a recruiter.

One way to make sure your resume makes it past the ATS is to include keywords in your work experience, skills, and education sections. Here are some commonly used keywords for office manager positions:

  • Office Administration
  • Administration
  • Customer Service
  • Microsoft Access
  • Human Resources (HR)
  • Management
  • Accounting
  • Project Management
  • Team Leadership
  • Negotiation
  • Sales
  • Business Strategy
  • Teamwork
  • Marketing
  • Payroll
  • Invoicing
  • Accounts Payable
  • Payroll Processing
  • Data Entry
  • Financial Reporting
  • Strategic Planning
  • Bookkeeping
  • Accounts Receivable (AR)
  • Microsoft Dynamics NAV
  • Financial Accounting
  • Social Media
  • Social Media Marketing
  • Management Consulting
  • Team Building
  • Budgeting

Showcase Your Technical Skills

Office managers typically use a variety of software programs to complete their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by office managers. Additionally, office managers may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.

Related: How Much Does an Office Manager Make?

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Make Sure Your Resume Is Easy to Scan

There are a few things you can do to your resume to make it easier to read, such as left-aligning your text, using a standard font type and size, and using bullets instead of paragraphs. You should also use all-caps and bold sparingly, and keep your bullets under two lines. Additionally, you can include some white space on the page to make the document easier to scan.

Be Concise

When deciding on the length of your resume, it is important to tailor it to the specific role you are applying for and to focus on the most relevant information. In general, a one-page resume is good for recent graduates or those with less than 10 years of experience. However, if you have more experience or are a senior-level executive, a two-page resume is appropriate. When trimming down your resume, remove irrelevant information, filler words, and unnecessary details.

Check Your Work

Proofreading your resume is important in order to make sure it looks professional and error-free. Spell checking is a must, as are punctuation and grammar checks. It is also helpful to have someone else proofread your resume for you, as they may catch mistakes that you have missed. Beware of easily confused words, and make sure that your tense is consistent throughout the resume.

Consider a Summary

A well-crafted resume summary statement can help potential employers quickly understand your skills, experience, and goals. It can be a great way to introduce yourself and to explain how your past experience will help you excel in the role you’re hoping to land. When creating your summary, be sure to focus on your best skills and experiences, and to highlight the ways in which you’re able to contribute to a new organization. Keep it short and sweet, and make sure to tailor it to the specific role you’re applying for.

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