Payroll Clerk Resume Example & Writing Guide

Use this Payroll Clerk resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Payroll clerks are responsible for ensuring that employees are paid accurately and on time. They’re also tasked with filing payroll tax returns and keeping records of employee benefits.

Payroll clerks play an important role in any organization’s success, so this is a great opportunity for anyone who wants to work in human resources. And because this role is so heavily focused on compliance, it also tends to be a highly regulated industry with lots of rules and regulations to follow.

Here are some tips and an example for reference when writing your own payroll clerk resume to help you land this job.

Mary Thompson
New York City, NY | (123) 456-7891 | [email protected]

Experienced payroll clerk with a strong dedication to accuracy and attention to detail. Proven ability to manage and process payroll in a timely and efficient manner. seeks an opportunity to use skills and experience in a new environment.

Edward R. Murrow High School Jun '08
High School Diploma
Company A, Payroll Clerk Jan '17 – Current
  • Processed bi-weekly payroll for over 100 employees and ensured accuracy of all data entry by verifying hours worked, deductions, etc.
  • Maintained employee records including W-4s, I-9s, FMLA forms, time cards, and other documents as needed.
  • Provided support to the HR Manager with new hire paperwork such as background checks and drug testing results when applicable.
  • Assisted in hiring process by creating job postings on various websites and screening resumes for potential candidates based on qualifications required for each position.
  • Created training materials for new hires regarding company policies/procedures and assisted management with any questions or concerns they may have related to payroll processing or general employment issues.
Company B, Payroll Clerk Jan '12 – Dec '16
  • Implemented new system to track and monitor payroll, tax and garnishments that increased efficiency by 25%
  • Prepared weekly payroll for 40+ employees based on time cards submitted at the end of each week
  • Maintained accurate records of all employee information including addresses, emergency contacts and insurance coverage
  • Ensured compliance with federal regulations regarding overtime pay, minimum wage and garnishments
  • Managed accounts payable process including vendor payments, checks and ACH transactions
Company C, Payroll Assistant Jan '09 – Dec '11
  • Processed semi-monthly payroll for approximately 300 employees using an in-house payroll system.
  • Calculated and processed manual checks for special circumstances such as leave of absences, terminations, etc.
  • Maintained and updated employee records in the payroll system including new hires, changes in job title or salary, and other data changes.

Industry Knowledge: HIPAA, ICD-10, ACA, Filing, Time Sheets, Overtime, Payroll Taxes
Technical Skills: Microsoft Excel, QuickBooks, Google Drive, Microsoft Office Suite
Soft Skills: Communication, Attention to Detail, Time Management, Problem Solving, Leadership

How to Write a Payroll Clerk Resume

Here’s how to write a payroll clerk resume of your own.

Write Compelling Bullet Points

The best bullet points are specific and descriptive. They use clear and concise language to describe your responsibilities and the results of your work.

For example, rather than saying you “managed payroll for 100 employees,” you could say that you “managed payroll for 100 employees, reducing annual payroll costs by $200K through new payroll system implementation.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work.

Identify and Include Relevant Keywords

The first step in the hiring process for a payroll clerk position is usually to submit an application through an online applicant tracking system (ATS). This system will scan your resume for certain keywords related to the job opening. If your resume lacks these keywords, your application might not make it past the initial screening process.

To increase your chances of getting an interview, use this list of common payroll clerk keywords as a guide:

  • Payroll
  • Payroll Processing
  • ADP Payroll
  • Human Resources (HR)
  • Payroll Administration
  • Payroll Taxes
  • Accounts Payable
  • Accounting
  • Human Resources Information Systems (HRIS)
  • Payroll Management
  • QuickBooks
  • Accounts Receivable (AR)
  • Data Entry
  • Bookkeeping
  • Time Management
  • Customer Service
  • Administration
  • Microsoft Access
  • Office Administration
  • Teamwork
  • Employee Relations
  • Management
  • Supervisory Skills
  • Onboarding
  • Benefits Administration
  • Recruiting
  • Screening Resumes
  • New Hire Orientations
  • Scheduling
  • Interviewing

Showcase Your Technical Skills

Payroll clerks use a variety of software programs to manage the payroll process. They need to be familiar with programs like Microsoft Excel, Word, and Access, as well as time and attendance tracking software. Additionally, payroll clerks need to understand the tax laws that apply to payroll and be able to prepare tax forms like W-2 and 1099.


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