Payroll Implementation Specialist Resume Example & Writing Guide

Use this Payroll Implementation Specialist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Payroll is one of the most complicated departments in any organization. Payroll specialists are responsible for calculating, preparing, and distributing employee paychecks each pay period. They also ensure that employees are paid accurately and on time in accordance with all local, state, and federal laws.

If you’re looking to break into the payroll industry or just want to make a career change, you’ll need a solid resume that showcases your experience and skills. Here are some tips and an example resume to help you write yours.

James Smith
Los Angeles, CA | (123) 456-7891 | [email protected]

Seasoned payroll implementation specialist with more than 10 years of experience in the field. Proven ability to successfully manage and execute all aspects of payroll implementations, from process design to data migration to user training. Excels at building and maintaining positive relationships with clients and stakeholders.

California State University, East Bay Jun '10
B.S. in Business Administration
Company A, Payroll Implementation Specialist Jan '17 – Current
  • Led the implementation of a new payroll system for over 1,000 employees and ensured that all processes were followed correctly to ensure accurate paychecks.
  • Created training materials for managers on how to use the new system and trained over 100 managers on using the software.
  • Managed vendor relationships with 3rd party vendors to provide services such as background checks, drug testing, etc., ensuring compliance with state regulations and company policies.
  • Developed procedures for hiring staff in accordance with federal labor laws and managed recruitment efforts by posting jobs online, screening resumes, conducting interviews, etc..
  • Maintained employee records including W-2s, I-9s, EEO reports, benefits enrollment forms, time cards/attendance sheets and other HR documents according to regulatory requirements.
Company B, Payroll Implementation Specialist Jan '12 – Dec '16
  • Worked with management team to develop and implement new payroll system, resulting in a 25% decrease in payroll errors
  • Conducted training for all employees on the company’s new payroll system, including tax withholding information and direct deposit options
  • Reviewed employee records to ensure that they were being paid correctly according to their classification and pay grade
  • Ensured compliance with state and federal regulations by conducting audits of payroll transactions
  • Implemented automated timekeeping software, reducing labor costs by 10% while increasing productivity 15%
Company C, Payroll Clerk Jan '09 – Dec '11
  • Processed semi-monthly payroll for over 500 employees in a timely and accurate manner.
  • Maintained payroll records and resolved any payroll discrepancies.
  • Calculated and processed employee federal and state taxes, as well as other deductions such as 401k and insurance.
  • Certified Payroll Professional (CPP)
  • Certified Payroll Manager (CPM)
  • Certified Payroll Auditor (CPA)

Industry Knowledge: Payroll Tax Compliance, W-2, 1099, W-4, ACA, IRS, FUTA, HSA
Technical Skills: ADP, Paychex, Time Warner, Aetna, Oracle, SAP, QuickBooks, Kronos
Soft Skills: Communication, Teamwork, Customer Service, Organizational Skills

How to Write a Payroll Implementation Specialist Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities. But that’s not enough to make a strong impression. Instead, you should use your bullet points to demonstrate how you contributed to the organization.

For example, rather than saying you “managed payroll for 100 employees,” you could say you “managed payroll for 100 employees, reducing costs by 10% while maintaining compliance with state and federal regulations.”

The second bullet point paints a clearer picture of what you did and how you contributed to the organization. It also provides a quantifiable result (10% cost reduction) that will catch the reader’s attention.

Identify and Include Relevant Keywords

When you submit your resume for a payroll implementation specialist role, it’s likely that it will go through an applicant tracking system (ATS). This program will scan your resume for certain keywords related to the job opening. If you don’t have enough of the right terms on your resume, the ATS might not rank your application as highly as an applicant with a resume that has enough relevant keywords.

The best way to make sure that you have the right keywords on your resume is to read through the job posting and take note of the terms that are used most frequently. Then, try to use those same terms throughout your resume. Here are some of the most common keywords for payroll implementation specialist roles:

  • Payroll
  • Payroll Processing
  • ADP Payroll
  • Human Resources (HR)
  • Payroll Administration
  • Employee Relations
  • Employee Benefits Design
  • Employee Training
  • Payroll Taxes
  • Recruiting
  • Onboarding
  • Payroll Management
  • HR Policies
  • HR Management
  • Payroll Services
  • Microsoft Access
  • Time Management
  • Benefits Administration
  • Employee Engagement
  • Talent Management
  • Financial Reporting
  • Accounting
  • SAP Products
  • Invoicing
  • Journal Entries
  • Accounts Payable
  • Accounts Receivable (AR)
  • Human Resources Information Systems (HRIS)
  • Financial Accounting
  • Data Entry

Showcase Your Technical Skills

As a payroll implementation specialist, you will need to be proficient in the use of various software programs and systems. This might include payroll processing software, human resources (HR) software, time and attendance software, and benefits administration software. You will also need to have a solid understanding of accounting principles and how they relate to payroll.

In addition to listing your technical skills on your resume, you should also highlight your ability to effectively manage and implement payroll systems. This is an important skill that many recruiters are looking for, as technology is becoming increasingly prevalent in most businesses.


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