Payroll Manager Resume Example & Writing Guide

Use this Payroll Manager resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Payroll managers are responsible for overseeing all aspects of their company’s payroll operations. They’re tasked with setting up new payroll systems, creating employee paychecks, calculating taxes and deductions, and managing payroll errors.

Because payroll is such an important function for any organization, it’s crucial for employers to have a reliable, trustworthy person overseeing the process. Payroll managers are usually hired by large companies with complex payroll systems, but there are opportunities in small companies too.

Here are some tips plus an example to help you write a stellar payroll manager resume that hiring managers will love.

Jennifer Thomas
Los Angeles, CA | (123) 456-7891 | [email protected]

Seasoned payroll manager with more than 10 years of experience in fast-paced environments. Proven ability to manage and streamline complex payroll processes, maintain compliance with state and federal regulations, and develop and implement employee policies and procedures. Excels at building positive relationships with employees and management.

California State University, East Bay Jun '10
B.S. in Business Administration
Company A, Payroll Manager Jan '17 – Current
  • Managed the payroll for a team of 20+ employees, including processing bi-weekly timecards and annual salary increases.
  • Created and implemented new processes to streamline timecard entry and reduce errors by 50%.
  • Implemented an automated timekeeping system that reduced manual data entry by 80% and increased accuracy by 100%.
  • Oversaw all aspects of employee benefits enrollment, maintenance, termination, etc., ensuring compliance with state regulations at all times.
  • Developed training materials for managers on proper timecard procedures as well as general HR best practices such as background checks, drug testing, etc..
Company B, Payroll Manager Jan '12 – Dec '16
  • Implemented a new system to track and monitor payroll errors, reducing the number of mistakes by over 50%
  • Conducted training for all Payroll Managers on current tax laws and regulations affecting payroll processing
  • Regularly reviewed payroll reports to ensure that employees were being paid correctly and on time
  • Reduced overtime costs by implementing a more efficient method of tracking employee hours worked
  • Improved customer service by responding quickly to questions about paychecks or deductions from paychecks
Company C, Payroll Clerk Jan '09 – Dec '11
  • Processed payroll for 1,000+ employees on a bi-weekly basis.
  • Maintained employee records and updated employee information in the payroll system.
  • Calculated and processed employee commissions and bonuses.
  • Certified Payroll Professional (CPP)
  • Certified Payroll Manager (CPM)
  • Certified Payroll Auditor (CPA)

Industry Knowledge: Accounting, Payroll, HR, Tax, Compliance, Finance
Technical Skills: QuickBooks, Microsoft Office Suite, Oracle, SAP
Soft Skills: Communication, Leadership, Teamwork, Problem-Solving, Conflict Resolution, Attention to Detail, Time Management

How to Write a Payroll Manager Resume

Here’s how to write a payroll manager resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific examples and numbers. So rather than saying you “managed payroll for 100 employees,” you could say you “managed payroll for 100 employees, reducing annual payroll costs by $200K through new vendor negotiations and improved employee scheduling.”

The second bullet point is much more powerful because it provides specific details about what you did and the results of your work.

Related: What Is a Payroll Manager? How to Become One

Identify and Include Relevant Keywords

When you apply for a payroll manager position, your resume is often screened by an applicant tracking system (ATS) that looks for certain keywords related to the job. If your resume doesn’t include enough of the right terms, your application might not make it past the first round.

One way to make sure you have the right keywords on your resume is to focus on including them throughout all the sections of your document. Here are some of the most common payroll manager keywords:

  • Payroll
  • Human Resources (HR)
  • Payroll Processing
  • ADP Payroll
  • Employee Relations
  • Employee Benefits Design
  • Human Resources Information Systems (HRIS)
  • U.S. Family and Medical Leave Act (FMLA)
  • Talent Management
  • Onboarding
  • Benefits Administration
  • Payroll Administration
  • Recruiting
  • Benefits Management
  • New Hire Orientations
  • Accounting
  • Payroll Taxes
  • Timekeeping
  • Team Building
  • Payroll Management
  • Personnel Management
  • Team Leadership
  • Management
  • SAP Products
  • Microsoft Access
  • Internal Controls
  • Personnel Leadership
  • Sarbanes-Oxley Act
  • Customer Service
  • Organizational Development

Showcase Your Technical Skills

As a payroll manager, you are responsible for ensuring that all of the company’s payroll-related activities are completed on time and in compliance with all applicable laws and regulations. To do this, you need to be proficient in a variety of software programs and systems. Some of the most commonly used programs are QuickBooks, Paychex, and ADP. You should also be familiar with government regulations related to payroll, such as the Fair Labor Standards Act (FLSA) and the Affordable Care Act (ACA).

Related Resume Examples


Production Assistant Resume Example & Writing Guide

Back to Resume

Director of Nursing Resume Example & Writing Guide