Resume

Personal Assistant Resume Example & Writing Guide

Use this Personal Assistant resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Personal assistants are the best of both worlds: They’re part admin and part assistant, offering administrative support while also helping their boss with day-to-day tasks. Personal assistants can be found in all types of industries—from entertainment to finance to real estate—and work with high-profile clients who need help managing their busy schedules and keeping track of details large and small.

Before you can land a personal assistant job, you need an eye-catching resume that will convince hiring managers that you’re the right person for the job. Follow these tips and resume example to write a fantastic personal assistant resume that will land you interviews in no time.

Mary Thompson
Phoenix, AZ | (123) 456-7891 | [email protected]
Summary

Energetic and resourceful personal assistant with over 10 years of experience supporting C-level executives in a fast-paced environment. Proven track record of anticipating and fulfilling needs while maintaining strict confidentiality. Driven to provide excellent customer service and support.

Education
University of Arizona Jun '10
B.A. in Psychology
Experience
Company A, Personal Assistant Jan '17 – Current
  • Assisted the CEO with daily tasks, including scheduling meetings and travel arrangements, arranging personal errands, and preparing presentations.
  • Managed a team of 5-10 interns to complete projects such as data entry, event planning, research assistance, etc.
  • Created an online database for all employees’ contact information and organized office supplies in the new office space.
  • Organized employee files by creating folders on the computer system and assisted with company events such as trade shows or parties when needed.
  • Maintained confidentiality regarding sensitive business matters at all times and ensured that work areas were clean and tidy at all times during working hours
Company B, Personal Assistant Jan '12 – Dec '16
  • Created and maintained calendar for manager, scheduling meetings, appointments and travel arrangements; ensured all deadlines were met
  • Prepared expense reports and submitted them to the company’s finance department on a monthly basis
  • Managed email account (including sorting through spam), voicemail and fax machine; responded to urgent messages as needed
  • Maintained filing system of important documents in three-ring binders, ensuring that they remained organized at all times
  • Answered phone calls, screened visitors and took messages when necessary; directed inquiries appropriately
Company C, Office Assistant Jan '09 – Dec '11
  • Answered and directed incoming calls, managed office calendar, and scheduled appointments.
  • Maintained office equipment and placed service calls when necessary.
  • Ordered and stocked office supplies, and organized company records.
Certifications
  • Certified Professional Secretary
  • Certified Administrative Manager
  • Certified Executive Assistant
Skills

Industry Knowledge: Scheduling, Microsoft Office Suite, Gmail, Calendar Management, Mail Merge, Google Analytics, Microsoft Excel, Microsoft Word
Technical Skills: Microsoft Outlook, Google Calendar, Google Drive
Soft Skills: Customer Service, Attention to Detail, Problem Solving, Time Management, Communication, Leadership, Teamwork

How to Write a Personal Assistant Resume

Here’s how to write a personal assistant resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to focus on the tasks you performed. But that’s not always the most effective approach. Instead, you can use your bullet points to showcase your key responsibilities and the results of your work.

For example, rather than saying you “managed schedules and travel arrangements for executives,” you could say that you “managed schedules and travel arrangements for 15 executives, ensuring all schedules were properly synced and all travel arrangements were made according to company policy.”

The second bullet point paints a clearer picture of what exactly you did and how successful you were at it. And it also provides a quantifiable result (all schedules were properly synced).

Related: What Is a Personal Assistant? How to Become One

Identify and Include Relevant Keywords

Applicant tracking systems (ATS) are used by many companies to help manage the influx of resumes they receive. These programs scan your resume for specific keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

One way to make sure your resume makes it past the ATS is to include keywords that are commonly found in personal assistant job postings. Here are a few examples:

  • Personal Assistance
  • Administrative Assistance
  • Event Planning
  • Social Media
  • Event Management
  • Time Management
  • Customer Service
  • Teamwork
  • Office Administration
  • Communication
  • Project Management
  • Public Speaking
  • Microsoft Access
  • Organization Skills
  • Executive Administrative Assistance
  • Human Resources (HR)
  • Diary Management
  • Coaching
  • Travel Arrangements
  • Research
  • Travel Management
  • Recruiting
  • Employee Relations
  • Corporate Social Responsibility
  • Executive Support
  • Leadership
  • Social Media Marketing
  • Data Entry
  • Sales
  • Problem Solving

Showcase Your Technical Skills

Personal assistants use a variety of technology to manage their work, so it’s important to list any relevant technical skills you have. Programs like Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite (Gmail, Docs, Drive, Calendar), and social media platforms like LinkedIn and Twitter are all commonly used by personal assistants. Additionally, personal assistants may be called on to use specific software programs relevant to their industry, so it’s important to be familiar with as many programs as possible.

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