Hiring/Managing Employees

Probation Officer Job Description Template

A well written probation officer job description will help ensure you hire the right person. Learn how to write one using our template and writing guide.

A probation officer is a critical role in the criminal justice system. They work with offenders who have been convicted of crimes and are on probation, helping them to rehabilitate and reintegrate into society. Probation officers play a vital role in ensuring public safety and reducing recidivism rates.

To find and hire the best probation officer for your needs, it’s important to craft a well-written job description. In this article, we will discuss what you should include in a probation officer job description and provide some helpful examples.

What Does a Probation Officer Do?

Probation Officers work with criminals who have been sentenced to probation instead of jail time. They typically work for state or local governments, though some may find employment with the federal government. Probation Officers are responsible for ensuring that their clients comply with the terms of their probation, which can include regular check-ins, drug testing, meeting with a probation Officer and attending anger management or substance abuse counseling. They also work with the court to provide updates on a probationer’s progress and may recommend changes to the terms of probation. Probation Officers typically have a caseload of around 40 clients.

Probation Officer Job Description Template

At [CompanyX], we are looking for a qualified probation officer to join our team. The successful candidate will be responsible for supervising offenders who have been placed on probation by the court. This will include conducting home visits, meeting with the offender’s family and friends, and maintaining regular contact with the offender. The probation officer will also be responsible for monitoring the offender’s compliance with the terms of their probation and reporting any violations to the court. The successful candidate will have excellent communication and interpersonal skills, as well as the ability to maintain a high level of confidentiality.

Duties & Responsibilities

  • Investigate the background of offenders to prepare pre-sentencing reports for the court
  • Attend court hearings and give evidence when required
  • Advise and support offenders, their families, and victims of crime
  • Work with other agencies to provide rehabilitative services to offenders
  • Monitor offenders on probation and in the community
  • Prepare progress reports on offenders for the court
  • Liaise with employers, training providers, and social service agencies to secure appropriate placements and programmes for offenders
  • Keep up to date with developments in sentencing policy and practices
  • Undertake risk assessments of offenders
  • Enforce curfews and restrictions on offenders as directed by the court
  • Test offenders for illicit drug use
  • Carry out home visits to monitor compliance with conditions of probation

Required Skills and Qualifications

  • Bachelor’s degree in criminal justice, sociology, psychology, or related field
  • 1-2 years experience working with at-risk populations
  • Excellent communication, writing, and interpersonal skills
  • Ability to work independently and as part of a team
  • Flexibility to work evenings and weekends as needed
  • Valid driver’s license

Preferred Skills and Qualifications

  • Master’s degree in criminal justice, sociology, psychology, or related field
  • 3-5 years experience working with at-risk populations
  • Bilingual (English/Spanish)
  • Experience working in a court setting
  • Cultural competency and sensitivity

How to Write a Probation Officer Job Description

If you’re looking to hire a probation officer, here are a few elements to include in your job description.

Job Brief

A job brief is a section of a job description that provides a high-level overview of the position. It is important to include a job brief because it gives candidates a snapshot of what the position entails and what qualifications are needed. A well-written job brief will help you attract qualified candidates and save time during the screening process.

When writing a job brief for a Probation Officer, start by providing an overview of the company and the position’s key functions. Then, give a brief description of the duties and responsibilities of the role. Be sure to include information about the skills and qualifications required for the position. Finally, provide an overview of the benefits of working for the company. By including all of this information in the job brief, you will give candidates a clear picture of what the Probation Officer position entails and whether they are qualified for the role.


The responsibilities of a probation officer vary by state, but there are some common duties that are typically included. Probation officers may be responsible for the following:

  • Monitoring offenders who have been placed on probation
  • Ensuring offenders comply with the terms and conditions of their probation
  • Conducting home visits, workplace visits, and school visits
  • Preparing reports and maintaining records
  • Providing referrals to community resources
  • Making recommendations to the court regarding an offender’s probationary status
  • Testifying in court

Skills and Qualifications

The skills and qualifications section of a probation officer job description should include the minimum requirements necessary to perform the job. However, you may want to consider adding a few preferred qualifications to help filter out unqualified candidates.

Here are some examples of skills and qualifications that could be included in a probation officer job description:

  • Bachelor’s degree in criminal justice or related field
  • 1-3 years of experience working in the criminal justice system
  • Working knowledge of state and federal laws
  • Strong written and oral communication skills
  • Excellent interpersonal skills
  • Ability to work independently
  • Detail oriented


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