Project Assistant Resume Example & Writing Guide

Use this Project Assistant resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Project assistants are the unsung heroes of the job world. They’re the ones who make sure things run smoothly behind the scenes, ensuring that projects are completed on time and on budget.

If you’re looking for a role that will allow you to use your organizational skills and your attention to detail to make a big impact at work, then you might want to consider becoming a project assistant yourself. Here are some tips and an example resume template to help you write a strong project assistant resume that hiring managers will love.

Jennifer Thomas
New York City, NY | (123) 456-7891 | [email protected]

Efficient and detail-oriented project assistant with more than five years of experience in supporting project managers. Proven ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment. Excels at creating and maintaining project documentation, tracking progress, and troubleshooting issues.

The New School Jun '10
B.A. in Psychology
Company A, Project Assistant Jan '17 – Current
  • Assisted the project manager in managing multiple projects and tasks, including scheduling meetings, arranging travel arrangements, preparing documents for review by management, and coordinating with vendors to ensure that all deliverables are met on time.
  • Created a database of over 100 contacts within the company’s customer base to be used as an outreach list for future marketing efforts.
  • Managed social media accounts (Facebook & Twitter) for two brands under the umbrella of a larger corporation and created content for posts based on current events or holidays relevant to each brand’s target audience.
  • Maintained contact lists for both Facebook pages and organized files related to ongoing projects at hand using Microsoft Office programs such as Word, Excel, Outlook, etc..
  • Provided administrative support during weekly executive staff meetings and assisted with general office duties when needed throughout the day.
Company B, Project Assistant Jan '12 – Dec '16
  • Assisted with the development of a new product line, including market research and analysis of competitor products
  • Conducted weekly meetings to report on project status and any issues that may arise during the course of work
  • Prepared detailed reports for senior management regarding project progress and findings throughout the duration of each project
  • Worked closely with other departments to ensure all projects were completed in a timely manner
  • Maintained accurate records of time spent working on each project, ensuring billing was correct and up-to-date
Company C, Project Coordinator Jan '09 – Dec '11
  • Processed donation requests, organized and filed donor files, and assisted with the setup of events and projects.
  • Assisted in updating database, managed vendor contracts for all incoming donations.
  • Carried out special projects as assigned by the Director including data entry, research and event planning.
  • Microsoft Office Specialist
  • Certified Administrative Professional

Industry Knowledge: Project Management, Workflow Management, Gantt Chart, PERT Chart, MS Project, Resource Management, Budget Management
Technical Skills: MS Project, Gantt Chart, PERT Chart, Workflow Management, Resource Management, Budget Management, MS Office
Soft Skills: Communication, Teamwork, Problem-Solving, Leadership, Public Speaking, Writing

How to Write a Project Assistant Resume

Here’s how to write a project assistant resume of your own.

Write Compelling Bullet Points

When it comes to writing bullet points, the more specific you can be about your responsibilities and achievements, the better. For example, rather than saying you “assisted with data collection,” you could say that you “assisted with data collection for nationwide survey of pet owners, resulting in 95% response rate.”

The second bullet point is much stronger because it provides specific details about what you did and the outcome of your work. It also includes a quantifiable result—a 95% response rate—which is always a good thing!

Identify and Include Relevant Keywords

When you apply for a project assistant role, your resume is likely to go through an applicant tracking system (ATS). This program will scan your resume for certain keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

To increase your chances of getting an interview, make sure to include keywords throughout all sections of your resume. Here are some of the most commonly used project assistant keywords:

  • Research
  • Data Entry
  • Teamwork
  • Time Management
  • Public Speaking
  • Microsoft Access
  • Communication
  • Social Media
  • Administrative Assistance
  • Organization Skills
  • Project Management
  • Strategic Planning
  • Office Administration
  • Adobe Photoshop
  • Leadership
  • Marketing
  • Research Writing
  • Community Outreach
  • Event Planning
  • Customer Service
  • AutoCAD
  • Communication Skills
  • Project Planning
  • Public Relations
  • Microsoft Project
  • Adobe InDesign
  • Time Management Skills
  • Event Management
  • Organization
  • Energy

Showcase Your Technical Skills

As a project assistant, you will need to be proficient in a variety of software programs in order to effectively do your job. These might include project management software, word processing software, spreadsheet software, and presentation software. Additionally, you will need to be able to use email and calendar software to communicate with project team members and schedule project-related tasks.


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