Career Development

Project Coordinator Job Description: Salary, Duties, & More

Project coordinators (also known as project managers and program managers) oversee the process of delivering a specific product, service, or outcome to a client. They work with cross-functional teams to plan, manage, and execute projects from start to finish. They may also make sure that projects meet their clients’ expectations and that the project team has everything they need to get the job done.

Project coordinators (also known as project managers and program managers) oversee the process of delivering a specific product, service, or outcome to a client. They work with cross-functional teams to plan, manage, and execute projects from start to finish. They may also make sure that projects meet their clients’ expectations and that the project team has everything they need to get the job done.

As modern business becomes more complex, project coordinators are becoming more prevalent. This is especially true in fields like construction, manufacturing, engineering, software development, facilities management, and other industries that depend heavily on teamwork to produce products or services.

Read on to learn more about what it’s like to be a project coordinator and what it takes to become one yourself.

Project Coordinator Job Duties

A project coordinator typically performs the following duties:

  • Developing and updating project plans and timetables, communicating these to other members of the team, and monitoring progress along the way
  • Managing projects’ finances by tracking expenditures and ensuring that bills are paid on time
  • Ensuring that all team members have access to information they need to do their jobs effectively such as budgets, schedules, materials lists, and design documents
  • Coordinating with clients or customer representatives to gather feedback on designs or prototypes and incorporating this into future iterations of the project
  • Coordinating permits and filing paperwork with regulatory agencies such as local building departments or occupational health and safety boards
  • Overseeing client relationships during construction projects by working with designers, architects, engineers, contractors, suppliers, subcontractors, and other parties
  • Writing detailed reports about projects’ financial status at regular intervals such as weekly or monthly

Project Coordinator Salary & Outlook

As of May 2020, the median annual wage for Project Coordinators was $51,000, with the bottom 10% earning $38,000 and the top 10% earning $71,000.

The job is expected to see a 7% growth rate between 2020-2030, which is on par with the average for all occupations. Job opportunities are expected to abound, as the average age of current project coordinators is 53.3. Many of these workers are expected to retire in the coming years, meaning that job opportunities will be plentiful for recent graduates.

Project Coordinator Job Requirements

The requirements for Project coordinators are as follows:

Education: The educational requirements for this position vary depending on the job duties. This position usually requires a bachelor’s degree in a related area, such as finance, accounting or business administration.

Experience: Most employers look for candidates with at least three years of experience in managing projects, as well as an understanding of the software used to manage them. Some employers may require experience in the information technology field.

Training: Most employers provide on-the-job training to new hires. However, some companies may require candidates to attend formal training sessions before they can begin working. Certifications such as the Project Management Professional (PMP) and Certified Associate in Project Management (CAPM) can help you stand out from other applicants.

Project Coordinator Skills

Project coordinators need the following skills in order to successfully organize projects:

Communication skills: In addition to excellent interpersonal skills, strong communication skills are key for project coordinators who must communicate effectively with team members, vendors, and clients.

Organizational skills: Project coordinators need to be able to methodically implement projects by organizing tasks into work packages for different members of the team. They must be competent at keeping track of all of the moving pieces involved in their projects.

Problem-solving skills: Project coordinators must take initiative to identify and solve problems that arise during project implementation. They must be able to handle unexpected challenges and changes in priorities or schedules.

Time management skills: Project coordinators have a strong focus on meeting timelines for projects, and as such they must be able to manage their own team’s time effectively. 

Detail orientation skills: Project coordinators need to pay close attention to details in order to ensure that all steps of the project are completed on time, accurately, and within budget.

Computer skills: Project coordinators must be tech-savvy as coordination is often done via project software, team chat apps, etc.

Project Coordinator Work Environment

Project coordinators typically work in offices, but may also work at home or on the road. Project coordinators work with a variety of people, including other project coordinators, company executives, government officials, and business leaders.

This is a competitive industry, and there are limited opportunities for advancement. Those who want to be successful should be willing to work hard and maintain a high level of performance.

Project Coordinator Career Advancement

A project coordinator can advance into a project manager position. This is often the next logical step for those interested in leadership roles. As a project manager, you’ll be responsible for multiple projects at the same time. You will oversee the progress of each one and ensure that your team is able to carry out its tasks.

A project manager will typically have to manage budgets, timelines, and stakeholder relations. They need to be great communicators, excel at delegating tasks, and possess strong decision-making skills. Moreover, they should know how to use Microsoft Project software and other project management tools. Program coordinators who want to advance should take classes in project management, leadership training, and communication skills.

Project Coordinator Trends

Here are three trends influencing how project coordinators work. Project coordinators will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

Project Management

Project management is a critical skill for any project coordinator, and it is also one of the most in-demand skills for those in this field. 

Over 80% of organizations now use project management software, and that number is expected to rise as more businesses begin to realize the value of having an organized approach to working on complex projects.

One key trend to watch is how businesses deal with the sheer volume of data they must now handle as part of project management – if their approach doesn’t incorporate efficient data sharing, collaboration tools, and mobile access, they may be falling behind on meeting new industry standards. 

Increased Value of Flexibility

With the rise of project management tools, companies are increasingly able to monitor their projects in real-time. This can make flexibility in terms of when employees are working more important than ever.

Companies that hire workers with a flexible schedule and location can often reap huge benefits, such as greater efficiency and less wasted resources.

Changing Role of Project Coordinators

Project coordinators, particularly those in highly specialized fields, are expected to have a strong understanding of the latest industry trends and best practices as well as advanced technical skills.

In addition, they must also be able to work well with a variety of different stakeholders from within their own company as well as outside of it. This can lead to increased stress for project coordinators, who are often the primary contact between groups that may not always agree on goals or objectives.

How to Become a Project Coordinator

1. Planning Your Career Path

If you’re thinking about a career as a project coordinator, it’s important to think about what kind of environment you want to work in. The role of a project coordinator is often very fluid; the daily responsibilities will vary depending on the needs of the organization.

Those who thrive in environments with high levels of change and variety may find that a career as a project coordinator is a good fit.

2. Writing a Resume

To create the right project coordinator resume, consider what qualities you have that will make you a great project coordinator. Then use the following tips to put those skills and qualifications on paper.

  1. Add relevant work experience, but don’t go overboard. Keep your resume to one page and include your work experience as a project coordinator and any skills you’ve gained along the way. If you’re just starting out, highlight any internships or volunteer positions that show off your skills as a project coordinator. Project coordinators are typically organized and detail-oriented, so it’s best to list specific skills that are related to this requirement (i.e., excellent organization and follow-through).
  2. List some important software and programs that relate to project coordination, such as MS Office and Google Drive, along with social media platforms such as LinkedIn and Twitter. If there are any specific tools you use frequently in your day-to-day job, make sure to include them here as well.
  3. If you have any professional certifications or continuing education classes or workshops relevant to your career, be sure to list them at the top of your resume. Many employers prefer seeing this information upfront because it can serve as an indicator of how serious you are about the field.
  4. Don’t forget to proofread! Double-check for spelling errors or typos before sending out your resume – even the smallest mistake can keep an employer from calling you for an interview. A typo on a resume is never a good sign for an employer who is looking for someone who will pay attention to detail in their role as a project coordinator. 
3. Applying for Jobs

The best way to find a job as a project coordinator is to be an active participant in the project management community. Search for jobs at conferences and meetups, ask other people who are working as project coordinators how they found their jobs, and share your experiences with others. 

Also, keep your eye on the Project Management Institute’s (PMI) Job Board for job listings, and check out PMI’s career page for more information on how to find work in the industry. Job listings are also often posted on Craigslist, Monster, Indeed, LinkedIn and Glassdoor. Another option is to look for jobs on the website of the company you want to work for. 

4. Ace the Interview

When interviewing for a project coordinator position, be sure to bring along any relevant projects you’ve worked on that showcase your skillset. Think about what projects you have worked on in the past and how you were able to collaborate with people from different departments to make the project successful. During the interview, make sure you are prepared to discuss how you will handle problems or setbacks, as well as how you would use technology to help with projects.

You will also want to ask questions about the company and the project at hand during the interview so that you can demonstrate your interest in the job. 

During the interview, dress professionally and remember to smile and maintain eye contact with the interviewer.

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