Project Scheduler Resume Example & Writing Guide

Use this Project Scheduler resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Project schedulers are responsible for planning and organizing the timing of projects, as well as keeping everyone on the team informed about progress. They make sure tasks are completed on time and within budget, and they coordinate communication between team members and stakeholders.

Project schedulers work in many different industries and have a wide range of responsibilities, so it’s important to tailor your resume to the role you’re applying for. Here are some tips and an example resume to help you write yours.

Michael Garcia
New York City, NY | (123) 456-7891 | [email protected]

Seasoned project scheduler with 10+ years of experience in managing and executing complex projects across various industries. Excels at creating detailed project plans, tracking progress, and ensuring timely delivery. Proven ability to manage stakeholders, identify risks, and mitigate issues.

Columbia University Jun '10
B.S. in Civil Engineering
Company A, Project Scheduler Jan '17 – Current
  • Developed and maintained project schedules using MS Project, including creating Gantt charts, assigning resources to tasks, tracking progress against milestones, and adjusting timelines as needed.
  • Coordinated with multiple stakeholders (e.g., clients, vendors) to ensure that all deliverables are met on time and within budget.
  • Managed projects through the entire lifecycle from initiation through closeout ensuring adherence to company policies and procedures for scope management, change control, risk management, etc.
  • Assisted in developing proposals for new business opportunities by researching customer needs and requirements; identifying potential solutions; preparing a proposal outlining benefits of proposed solution(s).
  • Provided support during bid/proposal preparation meetings with customers or prospects by providing information regarding products/services offered by the Company and assisting in presentation development when necessary.
Company B, Project Scheduler Jan '12 – Dec '16
  • Created a project timeline for each new client, ensuring that all deadlines were met and the project was completed on time
  • Managed multiple projects at once, including budgeting, scheduling and personnel management to ensure smooth operations
  • Scheduled meetings with clients to discuss their needs and expectations before beginning work
  • Collaborated with other team members to create an accurate schedule of tasks and milestones
  • Communicated regularly with clients about progress being made on their projects
Company C, Project Coordinator Jan '09 – Dec '11
  • Managed the project team to create 2 new product offerings: RDS and VDI, while maintaining responsibility for 1 existing vGPU offering.
  • Oversaw all aspects of the projects from business case development through execution; created a comprehensive migration strategy that helped move over 50+ customers in less than 3 months, worth $1 million USD annually.
  • Assisted with technical planning including sizing estimates, costing models, capacity planning, etc., estimating timelines for completion based on complexity and dependencies among tasks/projects.
  • Primavera P6 Certified
  • Certified Scheduler (ACS)
  • Certified Associate in Project Management (CAPM)

Industry Knowledge: MS Project, Gantt Charts, Resource Management, Risk Management, Budget Management
Technical Skills: MS Office Suite, Gantt Charts, Excel
Soft Skills: Communication, Time Management, Teamwork, Problem Solving, Leadership

How to Write a Project Scheduler Resume

Here’s how to write a project scheduler resume of your own.

Write Compelling Bullet Points

When it comes to writing bullet points, the more specific you can be, the better. Rather than saying you “managed projects,” you could say that you “managed 15 projects across three departments on a deadline to ensure on-time delivery of new product line.”

The second bullet point is much more specific and provides a clear picture of what the job entailed. It also provides a number to help quantify the size and scope of the project.

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms related to the job opening in order to determine whether your skills and experience are a match. If you don’t have the right keywords on your resume, the ATS might not let your resume through to the hiring manager.

The best way to identify the right keywords is to read through the job posting and take note of the terms that are used most frequently. Then, try to include those same terms throughout your resume. Here are some common project scheduler keywords to get you started:

  • Project Management
  • Construction
  • Contract Management
  • Construction Management
  • Project Planning
  • AutoCAD
  • Microsoft Access
  • Engineering
  • Negotiation
  • Project Estimation
  • Project Coordination
  • Microsoft Project
  • Team Leadership
  • Procurement
  • Change Management
  • Strategic Planning
  • Contract Negotiation
  • Strategic Project Planning
  • Business Strategy
  • Time Management
  • Project Management Office (PMO)
  • Budgeting
  • Microsoft Project Server
  • Cross-functional Team Leadership
  • Program Management
  • Process Management
  • Six Sigma
  • Business Analysis
  • Project Control
  • Business Planning

Showcase Your Technical Skills

As a project scheduler, you will be responsible for creating and maintaining project schedules. This will require you to be proficient in the use of scheduling software, such as Microsoft Project, Primavera, or Oracle. You will also need to be familiar with project management software, such as Jira or Asana, in order to track project tasks and progress. Additionally, it is helpful to be familiar with other software programs that are commonly used in the workplace, such as Microsoft Office Suite and Google Suite.


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