Proposal Coordinator Resume Example & Writing Guide

Use this Proposal Coordinator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Proposal coordinators are responsible for developing, writing, and submitting bids to potential clients on behalf of their organizations. They’re often the first point of contact between an organization and a prospective customer, so it’s important that they’re skilled communicators who can write compelling copy and build strong relationships with potential clients.

Because proposal coordinators are often tasked with managing large projects with tight deadlines, they also need to be organized, efficient problem-solvers who can work quickly under pressure. And because they often work with diverse teams to create compelling solutions for clients, they need to be able to collaborate effectively with colleagues of all different skill sets and experience levels.

Here are some tips and an example to help you write a fantastic proposal coordinator resume that will impress hiring managers everywhere.

Jennifer Thomas
New York City, NY | (123) 456-7891 | [email protected]

Experienced proposal coordinator with a successful track record in winning large proposals within the government contracting space. Proven ability to develop and execute winning proposals that adhere to customer requirements while meeting company goals.

SUNY Geneseo Jun '10
B.A. in English
Company A, Proposal Coordinator Jan '17 – Current
  • Coordinated with the proposal team to ensure that all deliverables are on time and of high quality
  • Managed multiple projects simultaneously, prioritized tasks based on business needs and ensured timely completion of project milestones
  • Developed a thorough understanding of client requirements for each project and provided regular updates regarding progress against key milestones
  • Assisted in developing proposals by providing information about current capabilities, future plans, pricing structure, etc., as needed
  • Provided support to internal clients during the sales process including scheduling meetings, preparing presentations, responding to RFPs or RFIs, etc
Company B, Proposal Coordinator Jan '12 – Dec '16
  • Created and maintained a database of all proposals, contracts, invoices and other documents related to the project
  • Prepared detailed reports on proposal status for management review meetings with client representatives
  • Developed an automated tracking system that improved proposal closure rate by 15%
  • Collaborated with internal departments (sales, marketing, operations) to ensure timely delivery of projects
  • Managed relationships with clients in order to maintain consistent business throughout the year
Company C, Proposal Writer Jan '09 – Dec '11
  • Developed and wrote proposals in response to government RFPs, RFIs and other solicitations.
  • Collaborated with subject matter experts to gather information and data needed to support the proposal.
  • Edited and formatted proposal documents to ensure compliance with all RFP requirements.

Industry Knowledge: Past Due Accounts, Payment Plans, Billing, Collections, Customer Service, Credit Risk Analysis
Technical Skills: Microsoft Office Suite, BMS, SAP, Oracle, Salesforce, SAP
Soft Skills: Communication, Teamwork, Problem Solving, Leadership, Attention to Detail, Written and Verbal Communication

How to Write a Proposal Coordinator Resume

Here’s how to write a proposal coordinator resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to just list your responsibilities and duties. But that’s not going to make a recruiter take notice. Instead, you should use your bullet points to tell a story about your work. And that story should focus on results.

For example, rather than saying you “managed proposal submissions,” you could say that you “managed proposal submissions for $2 million in new funding for nonprofit organization, resulting in 100% approval rate from funding partners.”

The second bullet point paints a much clearer picture of what you did and the outcome of your work. And that’s what hiring managers want to see!

Identify and Include Relevant Keywords

When you apply for a job as a proposal coordinator, your resume is usually scanned by an applicant tracking system (ATS) for certain keywords related to the job. If your resume doesn’t include enough of the right keywords, your application might not make it past the initial screening process.

That’s why it’s important to include keywords in your resume. You can find the right keywords by reading through job postings and taking note of the terms that are used most often. Then, use those same terms in your resume. Here are some common proposal coordinator keywords:

  • Proposal Management
  • Contract Management
  • Negotiation
  • Project Management
  • Contract Negotiation
  • Business Development
  • Pre-sales
  • Sales Management
  • Customer Relationship Management (CRM)
  • Microsoft Project
  • Team Leadership
  • Management
  • Business Strategy
  • Software Project Management
  • Marketing Strategy
  • Strategic Planning
  • Business Planning
  • Sales
  • Contractors
  • Procurement
  • Sales Operations
  • Event Management
  • Stakeholder Management
  • Communication
  • Microsoft Access
  • Research
  • Social Media
  • Project Planning
  • Research Writing
  • International Negotiation

Showcase Your Technical Skills

As a proposal coordinator, you are responsible for creating and managing proposals for your company. This involves working with a variety of software programs and systems, so it’s important to list your technical skills prominently on your resume. Some of the programs and systems that you are likely to be familiar with include Microsoft Office Suite (Excel, Word, PowerPoint), Adobe Creative Suite, and Salesforce.


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