Purchasing Officer Resume Example & Writing Guide

Use this Purchasing Officer resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Purchasing officers are responsible for sourcing and acquiring the raw materials and finished goods that keep a business running. They work with vendors to negotiate prices and establish contracts, and they manage inventory levels to ensure that companies have enough product to meet demand.

If you’re looking to break into the purchasing space or just want to take your career in this direction, here are some resume tips and an example to follow when writing your own purchasing officer resume.

Mary Thompson
Chicago, IL | (123) 456-7891 | [email protected]

Seasoned purchasing officer with over 10 years of experience in strategic sourcing, contract negotiations, and inventory management. Proven ability to streamline processes, reduce costs, and improve supplier relationships. Eager to leverage expertise in a manufacturing or production environment.

University of Illinois at Chicago Jun '10
B.S. in Business Administration
Company A, Purchasing Officer Jan '17 – Current
  • Managed the purchasing of all materials and services for a $1B+ organization, including negotiation with vendors to ensure best pricing and delivery.
  • Oversaw the development of new vendor relationships, resulting in over $3M annual savings on office supplies alone.
  • Developed an automated system for ordering office supplies that reduced processing time by 50%.
  • Created a standardized process for receiving goods from vendors which resulted in increased accuracy and efficiency by 100%+.
  • Implemented a new inventory management software that streamlined processes and improved visibility into stock levels across multiple locations by 80%.
Company B, Purchasing Officer Jan '12 – Dec '16
  • Negotiated contracts with vendors for office supplies, furniture and equipment to reduce costs by over 15%
  • Managed a team of 10 purchasing agents responsible for ordering materials needed for production
  • Implemented new inventory tracking system that reduced the amount of excess stock by 25%
  • Reduced overtime hours by implementing a more efficient workflow process in manufacturing plant
  • Conducted training sessions on proper procurement procedures for all employees at company headquarters
Company C, Procurement Specialist Jan '09 – Dec '11
  • Reviewed and evaluated supplier proposals, quotations and bid responses to ensure they met the organization’s needs in terms of quality, quantity, price and delivery schedule.
  • Negotiated supplier contracts and agreements to obtain the best possible terms and conditions taking into consideration the organization’s objectives and risks.
  • Managed and monitored supplier performance against contractual agreements to ensure compliance with quality, quantity, price and delivery schedule requirements.
  • Certified Purchasing Manager
  • Certified Professional in Supply Management
  • Certified Green Purchasing Professional

Industry Knowledge: Procurement, Sourcing, Value Analysis, Supply Chain Management
Technical Skills: SAP, Oracle, JD Edwards, Epicor, Microsoft Office Suite
Soft Skills: Communication, Teamwork, Conflict Resolution, Project Management, Problem Solving, Leadership

How to Write a Purchasing Officer Resume

Here’s how to write a purchasing officer resume of your own.

Write Compelling Bullet Points

When you’re writing bullet points, it can be tempting to simply list your responsibilities and duties. But that’s not going to make a strong impression on recruiters. Instead, you should use your bullet points to demonstrate your value by describing how you contributed to the organization.

For example, rather than saying you “managed inventory,” you could say you “reduced inventory costs by 15% through strategic sourcing and negotiating with vendors.”

The second bullet point paints a much clearer picture of what you did and how you contributed to the organization. And it also provides a quantifiable result (15% cost reduction).

Related: What Is a Purchasing Officer? How to Become One

Identify and Include Relevant Keywords

When you apply for a job as a purchasing officer, your resume is likely to go through an applicant tracking system (ATS). This software will scan your resume for certain keywords related to the job in order to determine whether your skills and experience are a match for the opening. If you don’t have the right keywords on your resume, the ATS might discard your application.

The best way to ensure that your resume makes it past the ATS is to include relevant keywords throughout all of the sections. You can find a list of commonly used purchasing officer keywords below:

  • Purchasing
  • Procurement
  • Supply Chain Management
  • Negotiation
  • Logistics Management
  • Strategic Sourcing
  • Supply Management
  • Forecasting
  • Purchase Negotiation
  • Sales
  • Contract Negotiation
  • Continuous Improvement
  • Materials Management
  • Negotiation Strategies
  • Change Management
  • Manufacturing
  • Purchasing Operations
  • Team Building
  • Inventory Management
  • Budgeting
  • Inventory Control
  • Materials Requirements Planning (MRP)
  • SAP Products
  • Microsoft Access
  • Management
  • Project Management
  • Business Strategy
  • Leadership
  • Team Leadership
  • Business Development

Showcase Your Technical Skills

As a purchasing officer, you need to be proficient in a variety of software programs in order to effectively do your job. These might include programs like Microsoft Office Suite, QuickBooks, and SAP. You should also be familiar with e-procurement systems and electronic data interchange (EDI) systems. Being able to list your level of expertise in each of these areas will show that you’re a valuable asset to any company.

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