What Does a Real Estate Agent Assistant Do?
Find out what a real estate agent assistant does, how to get this job, and what it takes to succeed as a real estate agent assistant.
Real estate agents assistants help real estate agents with the day-to-day tasks involved in running their business. They commonly perform clerical duties such as scheduling appointments, taking notes during meetings and events, handling paperwork, etc.
Real Estate Agent Assistant Job Duties
A real estate agent assistant typically has a wide range of responsibilities, which can include:
- Creating marketing materials such as flyers and brochures to advertise properties for sale or lease
- Coordinating with contractors to manage home repairs
- Listening to clients’ concerns and discussing strategies to resolve problems
- Escorting appraisers through the home being appraised to ensure an accurate evaluation is conducted
- Communicate with other agents to coordinate showings of the property during open houses or other events
- Reviewing contracts with clients to ensure there are no mistakes in the terms or conditions before signing
- Arranging for inspections of the property by contractors or other professionals such as inspectors, plumbers, electricians, or painters
- Preparing listings for publication in newspapers or other media outlets
- Preparing listing agreements for clients, negotiating price, terms, and conditions of sale or lease with clients
- Coordinating with real estate attorneys to ensure contracts are properly drawn up and executed
- Communicating with other team members such as appraisers, title company representatives, escrow officers, and lenders to ensure that transactions are completed smoothly and efficiently
- Providing administrative support to an office by scheduling appointments, answering phones, and greeting guests
- Helping buyers find financing
Real Estate Agent Assistant Salary & Outlook
Real estate agent assistant salaries vary depending on their level of education, years of experience, and the type of real estate they are working with. They may also earn additional compensation in the form of commissions or bonuses.
- Median Annual Salary: $85,000 ($40.87/hour)
- Top 10% Annual Salary: $152,000 ($73.08/hour)
The employment of real estate agent assistants is expected to grow slower than average over the next decade.
The need to hire real estate agents will limit employment growth for these workers. However, automation and technology may allow some real estate offices to operate with fewer assistants than in the past.
Real Estate Agent Assistant Job Requirements
To become a real estate agent assistant, one may need to possess the following:
Education: Real estate agent assistants are typically required to have a high school diploma or GED. Some real estate agencies may require an associate’s degree in real estate or a related field. Relevant coursework includes real estate law, finance, accounting, business and marketing.
Training & Experience: Real estate agent assistants typically receive on-the-job training from their new employer. This training may include learning the company’s policies and procedures, the software they use to manage listings and showings, and the best practices for interacting with clients.
Certifications & Licenses: While certifications are not necessary to become a real estate agent assistant, they can help you become a more competitive candidate when applying for jobs. Some real estate companies prefer candidates who hold certifications.
Real Estate Agent Assistant Skills
Real estate agents need the following skills in order to be successful:
Time management: Time management skills allow you to prioritize tasks and manage deadlines. As an assistant, you may be responsible for scheduling appointments, sending reminders and updating calendars. This can help you ensure your real estate agent is meeting their client obligations.
Organization: Real estate agents often have many tasks to complete in a short period of time. Having excellent organizational skills can help you keep track of your tasks and prioritize them effectively. You can also use your organizational skills to help your clients and real estate agents keep their files and documents organized.
Communication: Communication is another skill that can help you be an assistant to a real estate agent. You can use your communication skills to help your boss communicate with clients, other agents and other members of the real estate team.
Computer skills: Computer skills are a necessary skill for real estate assistants. They use computers to input data, create presentations and send emails. They also use computers to research information about properties and clients.
Customer service: Customer service skills can help you develop a positive relationship with clients. You can use these skills to help real estate agents build trust with clients and ensure they have a positive experience. For example, you might greet clients, answer their questions and address any concerns they have.
Real Estate Agent Assistant Work Environment
Real estate agent assistants work in an office environment, typically a real estate agency. They work regular business hours, Monday through Friday, although they may occasionally work weekends or evenings to accommodate their clients’ schedules. The work can be fast-paced and deadline-oriented, and some agent assistants may feel pressure to meet sales quotas. However, most find the work to be stimulating and enjoy the challenges of the job.
Real Estate Agent Assistant Trends
Here are three trends influencing how real estate agent assistants work. Real estate agent assistants will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.
The Growth of the Real Estate Industry
The real estate industry is growing rapidly, which is creating opportunities for real estate agent assistants.
As more and more people move to different cities and suburbs, they need help finding the right home for their needs. This means that real estate agent assistants will be in high demand, as they can provide valuable assistance to clients during the buying process.
Real Estate Agents Will Need to Be More Tech-Savvy
The real estate industry is changing quickly, and agents who are not tech-savvy will find it difficult to keep up.
Real estate agent assistants can use this trend to their advantage by becoming familiar with new technologies that can help them do their job more efficiently. This includes learning how to use software such as CRM systems, which can help them manage client information and track leads. In addition, assistants should also focus on developing their social media skills, as this is an important way to connect with potential clients.
More Focus on Customer Service
The real estate industry is shifting towards a focus on customer service. This means that real estate agent assistants will need to be well-versed in providing excellent customer service.
In order to be successful in this market, real estate agent assistants will need to be able to communicate effectively with customers and understand their needs. They will also need to be able to work well as part of a team and be able to handle multiple tasks at once.
How to Become a Real Estate Agent Assistant
A career as a real estate agent assistant can be a great way to get started in the real estate industry. As an assistant, you’ll have the opportunity to learn about all aspects of the business and develop relationships with agents and clients. You’ll also gain experience working with different technologies used in real estate.
As you progress in your career, you may want to consider becoming a licensed real estate agent. This will allow you to work independently and represent buyers and sellers in real estate transactions.
Advancement Prospects
The most common job title people move up to from being a real estate agent assistant is a real estate agent. In order to become a real estate agent, you must be at least 18 years old and have a high school diploma. You must also complete a real estate agent pre-licensing course and pass a state-specific real estate exam. Once you have completed these requirements, you will be able to apply for a real estate license.
Real Estate Agent Assistant Job Description Example
As a real estate agent assistant at [CompanyX], you will provide administrative and customer support to our team of agents. You will be responsible for a variety of tasks, including but not limited to: customer service, answering phones, scheduling appointments, preparing documents, maintaining files, and data entry. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks simultaneously with a high level of accuracy. He or she will also have excellent written and verbal communication skills, as well as a friendly and professional demeanor.
Duties & Responsibilities
- Help the real estate agent stay organized and efficient by managing their schedule, handling customer inquiries, and taking care of administrative tasks
- Understand the real estate market and be familiar with the properties in the area to provide informed recommendations to clients
- Help clients through every step of the home-buying or selling process, from initial consultation to closing
- Prepare documents such as property listings, purchase agreements, and closing statements
- Negotiate on behalf of the client to get the best possible price for their home
- Manage communications between all parties involved in a real estate transaction, including buyers, sellers, agents, lenders, and attorneys
- Conduct research on comparable properties to help determine a fair asking price or offer
- Stay up-to-date on new laws and regulations that could impact a real estate transaction
- Attend open houses and showings with clients to provide support and answer any questions they may have
- Help stage homes for sale and take photos or videos that can be used in marketing materials
- Maintain a positive and professional attitude at all times to represent the company in a favorable light
- Perform other duties as assigned by the real estate agent or broker
Required Skills and Qualifications
- High school diploma or equivalent
- Proven customer service experience
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Proficient in Microsoft Office, with aptitude to learn new software and systems
- Ability to work independently and as part of a team
Preferred Skills and Qualifications
- Associate’s degree or higher
- Previous experience working as a real estate agent assistant or in a related role
- Working knowledge of real estate law and regulations
- Familiarity with multiple listing services (MLS)
- Notary public certification
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