Career Development

What Does a Real Estate Assistant Do?

Find out what a real estate assistant does, how to get this job, and what it takes to succeed as a real estate assistant.

Real estate assistants are the behind-the-scenes workers who keep real estate agents running smoothly. They handle a wide range of administrative tasks, from scheduling appointments to handling paperwork and communications.

Real estate assistants may also be responsible for keeping track of client information and property details. This might include things like contact information, past transaction history, or even personal preferences when it comes to service quality.

Real Estate Assistant Job Duties

A real estate assistant typically has a wide range of responsibilities, which can include:

  • Reviewing offers from potential buyers and advising agents on how to respond to them
  • Coordinating inspections of properties during the buying or selling process
  • Making sure that all legal documents are in order prior to closing a deal
  • Coordinating the efforts of contractors and other professionals such as appraisers and real estate attorneys
  • Creating marketing materials such as brochures and flyers to advertise available properties
  • Following up with clients to schedule showings, coordinate inspections, and ensure that they are satisfied with the progress of their transaction
  • Maintaining records of all transactions, including copies of purchase and sale agreements, loan commitments, deed transfers, and other legal documents
  • Processing all paperwork associated with each transaction including title searches, surveys, and appraisals
  • Acting as a liaison between real estate agents and clients by answering questions about home buying or selling procedures

Real Estate Assistant Salary & Outlook

Real estate assistant salaries vary depending on their level of education, years of experience, and the type of real estate company they work for.

  • Median Annual Salary: $52,500 ($25.24/hour)
  • Top 10% Annual Salary: $70,500 ($33.89/hour)

The employment of real estate assistants is expected to grow slower than average over the next decade.

Employment growth will be limited by the increasing automation of tasks associated with real estate appraisals, such as software that can evaluate large amounts of data and recognize patterns. However, real estate assistants will still be needed to conduct appraisals in person for some types of properties.

Real Estate Assistant Job Requirements

A real estate assistant typically needs to have the following:

Education: A high school diploma or GED is often a minimum requirement for real estate assistant positions. Some companies may prefer to hire candidates who have completed some college courses. Relevant coursework includes real estate principles, finance, business and accounting.

Training & Experience: Real estate assistants typically receive on-the-job training from their new employer. This training may include learning the company’s computer programs, procedures and policies.

Certifications & Licenses: While certifications are not usually a requirement for real estate assistant positions, they can help you stand out when applying for jobs.

Real Estate Assistant Skills

Real estate assistants need the following skills in order to be successful:

Time management: Time management skills allow you to prioritize tasks and manage deadlines. As an assistant, you may be responsible for scheduling appointments, maintaining calendars and managing files. This can help you to ensure that you complete all of your tasks on time.

Communication: Communication skills are necessary for real estate assistants to have, as they often communicate with clients, other assistants and real estate agents. They use verbal and written communication skills to answer questions, send emails and complete other tasks.

Organization: Real estate assistants often have to manage multiple tasks at once, so it’s important for them to have strong organizational skills. This can include keeping track of paperwork, scheduling appointments and maintaining a calendar.

Technology skills: Technology skills can be useful for real estate assistants, as they can help you use software and applications to track and organize data, generate reports and more.

Customer service: Customer service skills can help you interact with clients and potential clients. You can use these skills to help real estate agents close deals and maintain client relationships. You can also use customer service skills to help real estate agents develop marketing materials and other business documents.

Real Estate Assistant Work Environment

Real estate assistants work in a fast-paced environment and are often required to juggle multiple tasks at once. They work closely with clients, real estate agents, and other professionals to coordinate the sale or purchase of property. Real estate assistants may work in an office setting or may be required to travel to showings and open houses. They typically work a standard 40-hour week, but may be required to work evenings and weekends to accommodate their clients’ schedules. The job can be stressful, as real estate assistants must be able to handle last-minute changes and unexpected problems.

Real Estate Assistant Trends

Here are three trends influencing how real estate assistants work. Real estate assistants will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Rise of the Real Estate Broker

The real estate industry is changing rapidly, and one of the most significant changes is the rise of the real estate broker.

As more and more people buy and sell homes online, the need for a traditional real estate agent is decreasing. This is opening up opportunities for those who are willing to learn new skills, such as how to use technology to market their services.

Real estate assistants can capitalize on this trend by becoming brokers themselves. This will allow them to work with clients directly and help them find the home that is right for them. In addition, they can also focus on developing other skills, such as marketing and customer service.

More Focus on Customer Service

The real estate industry is shifting towards a focus on customer service. This means that real estate assistants will need to be well-versed in customer service techniques in order to be successful.

Customer service is an important part of any business, but it is especially important in the real estate industry. Customers want to feel like they are being taken care of, and this requires a team that is able to provide excellent customer service. By learning customer service techniques, real estate assistants can set themselves apart from the competition and ensure that their clients are happy.

A Greater Emphasis on Technology

Technology is playing an increasingly important role in the real estate industry. This is due to the fact that more and more people are using technology to search for homes, which has led to an increased demand for real estate assistants who are familiar with technology.

As technology becomes more important, real estate assistants will need to be able to utilize it in order to stay competitive. This includes learning how to use software tools to manage listings, track leads, and communicate with clients.

How to Become a Real Estate Assistant

A real estate assistant career can be a great way to get your foot in the door of the real estate industry. As a real estate assistant, you’ll have the opportunity to learn about all aspects of the business and work with experienced professionals. You may even be able to take on some extra responsibilities and become more involved in the day-to-day operations of the company.

As you progress in your career, you may want to consider becoming a real estate agent or broker. This will give you more control over your schedule and allow you to specialize in a particular area of real estate.

Related: How to Write a Real Estate Assistant Resume

Advancement Prospects

A real estate assistant can advance in a number of ways. One is to become a licensed real estate agent. This requires taking courses and passing a state exam. Once licensed, the real estate assistant can work independently or for a broker. Another way to advance is to become a broker. This requires additional education and experience. A real estate assistant can also move into a related field, such as property management or appraisal.

Real Estate Assistant Job Description Example

At [CompanyX], we’re a team of passionate real estate professionals who work hard to make the home buying and selling process as seamless as possible for our clients. We’re currently seeking a real estate assistant to join our team and provide administrative support to our agents. The ideal candidate will be highly organized, detail-oriented, and have excellent customer service skills. He or she will be responsible for maintaining contact lists, scheduling appointments, preparing documents, and other administrative tasks. This is an excellent opportunity for someone who is interested in a career in real estate and wants to learn from a top-performing team.

Duties & Responsibilities

  • Answer phones, take messages, and direct calls as needed
  • Greet clients and visitors in a professional manner
  • Schedule appointments and coordinate calendars
  • Prepare documents for listing properties, including taking photos and creating virtual tours
  • Research comparable sales in the area to help determine pricing
  • Promote properties through various marketing channels, including social media, print, and online listings
  • Arrange showings of properties with potential buyers and their agents
  • Attend open houses and broker previews on behalf of the company
  • Negotiate offers from buyers and present them to sellers
  • Manage the escrow process and coordinate with all parties involved
  • Prepare closing documents and facilitate the transfer of ownership
  • Stay up-to-date on industry trends and local market conditions

Required Skills and Qualifications

  • High school diploma or equivalent
  • Proven experience as an administrative assistant, real estate assistant, or similar role
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Solid organizational and time-management skills
  • Ability to handle confidential information discreetly

Preferred Skills and Qualifications

  • Associate’s degree or higher
  • Real estate license
  • Experience working with a real estate broker or agent
  • Familiarity with real estate law and regulations
  • Working knowledge of MLS listings and real estate databases

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