What Does a Real Estate Executive Assistant Do?

Real estate executives are responsible for overseeing the day-to-day operations of their company. They commonly manage a team of agents and other employees, as well as handle all aspects of marketing and sales.

Real estate executive assistants play an important role in supporting their boss’s success. They help with everything from scheduling meetings to taking notes during meetings to managing databases and more.

Real Estate Executive Assistant Job Duties

A real estate executive assistant typically has a wide range of responsibilities, which can include:

• Managing scheduling tasks such as confirming appointments, booking travel arrangements, and arranging meetings with clients
• Coordinating meeting logistics including reserving rooms and arranging catering services
• Managing incoming phone calls, emails, and other requests from clients or partners in order to keep them satisfied and informed
• Providing administrative support for events such as meetings, conferences, and conventions by making reservations for venues, catering services, and entertainment
• Coordinating administrative services such as purchasing office supplies and arranging travel arrangements for the executive’s business trips
• Managing daily operations of the office by greeting visitors, answering phones, managing filing systems, etc.
• Managing the executive’s calendar and setting up meetings with clients or colleagues using online scheduling software
• Providing support for accounting functions such as keeping track of receipts and disbursements for taxes
• Processing expense reports and invoices for reimbursement by maintaining records of expenses incurred by the executive

Real Estate Executive Assistant Salary & Outlook

Real estate executive assistants’ salaries vary depending on their level of education and experience, the size of the company they work for, and the geographic location of their job.

• Median Annual Salary: $44,500 ($21.39/hour)
• Top 10% Annual Salary: $87,500 ($42.07/hour)

The employment of real estate executive assistants is expected to decline over the next decade.

As more real estate transactions are conducted online, fewer executive assistants will be needed in traditional real estate offices. However, some real estate companies may continue to employ executive assistants because they provide a high level of customer service.

Related: Real Estate Executive Assistant Interview Questions and Answers

Real Estate Executive Assistant Job Requirements

A real estate executive assistant typically needs to have the following qualifications:

Education: Realtors and real estate executives are typically required to have at least a high school diploma or GED. Many real estate professionals choose to pursue a bachelor’s degree in real estate or a related field. Relevant coursework includes real estate law, finance, accounting, business and marketing.

Training & Experience: Real estate executive assistants typically receive on-the-job training from their new employer. This training may include learning the company’s computer programs, procedures and policies.

Certifications & Licenses: While certifications are not usually a requirement for an entry-level real estate executive assistant role, they can help you stand out when applying for jobs.

Real Estate Executive Assistant Skills

Real estate executives need the following skills in order to be successful:

Organization: Organization is a crucial skill for real estate executive assistants. They must be able to keep track of their bosses’ schedules, files and other important documents and information. Executive assistants also use organization skills to keep their bosses’ desks and offices tidy.

Communication: Communication is the act of conveying information through verbal or nonverbal means. As an executive assistant, you use communication skills to relay messages, answer phone calls and emails, and provide information to your employer. Your ability to communicate effectively can help you to be an effective real estate executive assistant.

Technology: Technology skills are essential for real estate executive assistants, as they may be required to use a variety of software programs and applications. They may also be responsible for maintaining and updating the executive’s technology, including their computer, phone and other devices.

Time management: Time management is the ability to manage multiple tasks and deadlines simultaneously. As an executive assistant, you may be responsible for managing your boss’ calendar, arranging travel plans, managing their inbox and other tasks. Having strong time management skills can help you complete your tasks efficiently and free up your boss’ time.

Problem-solving: Problem-solving is the ability to identify and resolve issues. As an executive assistant, you may be required to solve problems for your manager, such as finding solutions to scheduling conflicts or finding a solution to a computer issue.

Real Estate Executive Assistant Work Environment

The real estate executive assistant work environment is generally fast-paced and deadline-oriented. Most executive assistants work in an office setting, although some may travel to attend meetings or to show properties. They typically work a standard 40-hour week, although they may occasionally work overtime to complete projects or to meet deadlines. The work can be stressful at times, but most executive assistants find it to be challenging and rewarding. They often have the opportunity to work with a variety of people and to learn about the real estate industry.

Real Estate Executive Assistant Trends

Here are three trends influencing how real estate executive assistants work. Real estate executive assistants will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Need for More Technical Skills

As the real estate industry becomes more technical, the need for executive assistants with more technical skills will grow.

Real estate executives are increasingly relying on their assistants to help them manage and organize their data. This requires a high level of proficiency in software such as Microsoft Office and Salesforce. As the real estate industry continues to evolve, executive assistants will need to be prepared to meet the demands of their employers by developing these skills.

The Importance of Social Media

Social media has become an essential tool for businesses, and real estate is no exception. In order to be successful in this field, you need to be able to use social media to connect with potential clients and build your brand.

As social media becomes even more important, real estate executives will need to hire professionals who are skilled in using it to promote their business. This includes everything from creating content to managing social media accounts.

A Greater Focus on Customer Service

Customer service is becoming increasingly important in all industries, and real estate is no exception.

As customers become more demanding, real estate executives will need to focus on providing excellent customer service. This means that they will need to hire professionals who are well-versed in customer service techniques and can handle difficult situations effectively.

In addition, real estate executives will also need to focus on improving the customer experience throughout the entire process. This includes things like making sure that customers are kept informed about the status of their transaction and providing them with helpful resources.

How to Become a Real Estate Executive Assistant

A career as an executive assistant in real estate can be very rewarding. It offers the opportunity to work with a variety of people and companies, learn about different aspects of the industry, and help make important decisions that affect the lives of many people.

To be successful in this role, you need to have strong organizational skills, be able to handle multiple tasks simultaneously, and be able to work under pressure. You should also be able to communicate effectively both verbally and in writing.

Advancement Prospects

The real estate industry offers many opportunities for advancement. After gaining experience as an executive assistant, many real estate professionals move up to become brokers or sales agents. Some may eventually open their own real estate firms. Others may choose to specialize in a particular area of the real estate industry, such as commercial real estate or property management.

Real Estate Executive Assistant Job Description Example

At [CompanyX], we provide our clients with the highest quality real estate services. We are looking for an experienced executive assistant to support our team of real estate professionals. The ideal candidate will have experience working in a real estate office, managing multiple calendars, coordinating travel, and handling a variety of administrative tasks. He or she will be highly organized, detail-oriented, and able to work independently with little supervision. The executive assistant will be responsible for keeping the team organized and on track, so that our clients receive the best possible service.

Duties & Responsibilities

• Serve as the first point of contact for clients, vendors, and other business partners
• Handle all incoming calls and route them appropriately
• Manage and maintain an accurate and up-to-date contact list
• Schedule appointments and manage calendars
• Make travel arrangements
• Prepare and distribute correspondence
• Process invoices and track expenses
• Maintain filing systems
• Generate reports
• Perform internet research
• Provide administrative support for special projects
• Assist with event planning and coordination

Required Skills and Qualifications

• Bachelor’s degree or equivalent experience
• 5+ years of administrative experience, preferably in a real estate office
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Flexible schedule and willingness to work overtime when needed

Preferred Skills and Qualifications

• Real estate license
• Experience with customer relationship management (CRM) software
• Notary public certification
• Proficiency in Spanish or another language