Receptionist Cover Letter Examples & Writing Tips

Receptionists welcome visitors, direct phone calls, schedule appointments, and perform clerical duties. The job requires a mix of a friendly personality, professional demeanor, and exceptional customer service skills.

To land a receptionist job, you need to show that you’re the right person for the job. Start by writing a cover letter that highlights your receptionist skills and shows why you’re a great fit for the position.

Receptionist Cover Letter Example 1

It is my pleasure to be contacting you regarding the Receptionist position posted. I have several years of experience as a receptionist at both large corporations and small media companies. I understand the importance of being personable, professional, and focused. I understand that good support staff is the lynchpin of a successful business.

My experience working as a Talent Relations Assistant at Sirius XM Radio was paramount in my mastery of multitasking under pressure, and putting customers and clients first. I worked directly for the Vice President, managing his day to day along with the departmental needs of a small staff. I’ve also served as an administrative consultant to small media firms and entrepreneurs. This experience fine-tuned my abilities to work independently and cater to very specific needs for multiple businesses at one time.

I truly appreciate your time and consideration. I look forward to hearing from you soon.

Receptionist Cover Letter Example 2

I am actively seeking an administrative assistant opportunity in a demanding, fast-paced multi-tasking office. My years of administrative experience at various offices and clinics have equipped me with a multitude of skills, and I would like to continue my growth in your company.

Throughout my career, I have demonstrated for my employers an exceptional facility for meeting organizational objectives and demands. I have worked in various settings ranging from a small tile and marble company to one of the biggest resorts in Central Florida. I am certain I would prove to be an asset at your company as well.

If my abilities meet the needs of this position as well as your company, I would greatly appreciate the opportunity of speaking with you personally at your earliest convenience. Thank you for your time.

Receptionist Cover Letter Example 3

This letter is to express my interest in the receptionist position your company has posted. Based on my superior administrative skills, I am confident that I would be a great addition to your team.

While holding positions in the administrative field for the last 10 years, I have developed the aptitude to quickly adapt to the work methods and routines of my employers. My past experiences working in administration and handling office affairs, along with various other professional settings has prepared me to tackle a wide range of obstacles and complications that may occur. My strong work ethic leads to me getting tasks done swiftly and efficiently, and my ability to time manage and multitask ensures that I am capable of keeping up with various projects and assignments. Patience and dedication are immeasurable qualities which I have also attained while working in high-paced settings and I am certain will only prove to be beneficial characteristics to whatever work environment I am in.

Please feel free to contact me should you require any additional information or would like to schedule an interview. I look forward to hearing from you.

Receptionist Cover Letter Example 4

The role of receptionist can be one of the most valuable for any organization. I believe my role as a receptionist is to be the first impression of the organization. I take that very seriously and hope to reflect the values your organization holds most dear. Above all, my role as a receptionist is to provide a warm and inviting experience for visitors, guests and my fellow employees as they enter and exit the building. I hope to make a positive and lasting first impression that elicits a good memory of your organization.

When people call the front desk, they can be greeted with a warm, friendly personality that balances being professional with brightening their day. When visitors enter the door, they need to feel welcome and also have confidence that I know how to help them. At the same time, I also have worked in environments where client and patient identity are important to protect. Hopefully, your organization provides any necessary compliance training, so I understand the expectations for your industry.

I also know how to engage visitors by having casual friendly conversations if they express interest in doing so and knowing when to respect the silence when they are focused on the potential meeting with one of the team members.

Learning who does what in the organization also is a high priority, so I can best direct callers and visitors to the people best suited to meet their needs. While I am experienced operating most phone systems, I also bring additional skills including Microsoft Office knowledge and WebEx conferencing systems.

Not only can I provide a professional and friendly attitude, I also have a list of references who can testify on my behalf. Please know how much I value your time and look forward to taking the next step in the hiring process.

Receptionist Cover Letter Writing Tips

Convey your positive personality

Receptionists must have strong interpersonal skills and a welcoming, friendly attitude. Be sure to include these attributes in your cover letter when applying for a receptionist position.

To let the hiring manager know how well you’ll represent their company, tell them about an occasion where you made someone feel particularly welcome or complimented someone on something that they did. For example, maybe you went out of your way to smile at people as they walked into the building or brought cold drinks for employees working outside on a hot day.

Demonstrate your ability to be an effective communicator

Receptionists need excellent communication skills because they interact with many people throughout the day. Therefore, make it a point to emphasize you’re great at communicating in your cover letter. You can do this by providing examples of when you’ve excelled at communicating verbally or through written correspondence as well as how you overcome language barriers and resolve customer service issues.

Tailor Your Cover Letter

If you want to stand out from the crowd of applicants, it’s important that you make a lasting first impression by tailoring your cover letter for each job opportunity.

Be sure to tailor your cover letter by highlighting how your administrative experience makes you an excellent fit for the position. Also explain why you believe this specific company would be a great place to advance in your career.

Don’t let an error in your cover letter ruin your chances

As a receptionist, you’re required to work quickly and efficiently while still maintaining flawless spelling and grammar. Your ability to do so will be evaluated by the hiring manager as he or she reads your cover letter.

Your document needs to be error-free if you want to receive an interview. To ensure this is the case, proofread it for errors before submitting it. You can ask a friend or co-worker for help with proofreading if you don’t feel confident in yourself. You can also purchase editing services from online sites.